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• Calendar

January 6, 2009

Minutes of the Centerville City Council meeting held Tuesday, January 6, 2009 at7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT
  Mayor                                Ronald G. Russell
 
Council Members             Justin Y. Allen
                                              Ken Averett
                                              Paul A. Cutler (excused at 7:45 p.m.)
                                              Sherri Lyn Lindstrom 
                                              Lawrence Wright

STAFF OR OTHER CITY
 OFFICIALS PRESENT
                                              Steve Thacker, City Manager
                                              Blaine Lutz, Finance Director/Assistant City Manager
                                              Lisa Romney, City Attorney
                                              Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE Spencer Price, Boy Scout

INVOCATION   Mayor Russell
 
 
COMMENDATIONS AND AWARDS

Mayor Russell recognized Rebecca Wayment and Lee Duncan for their service on the Planning Commission. Mr. Duncan has served on the Planning Commission for six years, including 31/2 as Chair. Mayor Russell presented them both with plaques and dinner certificates.

OPEN SESSION

No one present wished to comment.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the December 16, 2008 City Council meeting were reviewed. Councilman Averett made a motion to approve the minutes. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

SUMMARY ACTION CALENDAR

The Council reviewed items a and c on the Summary Action Calendar. The Council agreed to pull item b for further discussion.

Councilman Allen made a motion to approve items a and c on the Summary Action Calendar. The motion was seconded by Councilman Wright and passed by unanimous roll-call vote (5-0). Approved were:
 
 a. Acceptance of quit claim deed for remnant parcel from UDOT
 c. Termination of warranty period for Bamberger Station 2
 b. Resolution No. 2009-01 amending Centerville City Fee Schedule regarding Annexation Fee.

Steve Thacker, City Manager, responded to questions from the Council regarding the proposed fees and actual costs involved in the annexation process.

Councilman Cutler made a motion to approve Resolution No. 2009-01 amending the Centerville City Fee Schedule regarding the Annexation Fee. The motion was seconded by Councilman Wright and passed by unanimous roll-call vote (5-0).

PRESENTATION OF COMPREHENSIVE ANNUAL FINANCIAL REPORT

Aaron Hixson of Hansen, Bradshaw, Malmrose and Erickson (HBME) explained that the annual independent audit for Fiscal Year 2008 has been completed. He presented the Comprehensive Annual Financial Report (CAFR) to the Council. Mr. Hixson added that the Report of the Independent Certified Public Accountants is considered a “clean opinion," meaning the financial statements are free of material misstatements. He also noted that there are no material or immaterial instances of non-compliance to report. Mr. Hixson stated that HBME has used Centerville City’s record keeping and financial reporting practices as good examples for their other clients. Mr. Hixson responded to questions from the Council regarding the CAFR. Blaine Lutz, Finance Director, commended his staff for their quality of work and stated the outstanding audit report is because of their efforts. The Council expressed their gratitude to Blaine and his staff for their diligence and hard work.

Councilman Allen made a motion to accept the Certified Annual Financial Report from Hansen, Bradshaw, Malmrose and Erickson. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

SOUTH DAVIS CULTURAL ARTS CENTER PROJECT

Steve Thacker, City Manager, updated the Council on the "preloading" process that is now under way on the site. A parking plan analysis will be done in connection with the site plan approval process. The Planning Commission will be reviewing this once it is completed.

Mayor Russell is optimistic that the County may contribute some tourism tax money to help fund the project. The final determination from the County should be made shortly. He added that representatives from the South Davis Cultural Arts Association are still working on securing private donations.

Steve Thacker, City Manager, explained that in a previous meeting the RDA Board agreed to ask the City Council to waive the fees associated with the review and approval of this project.  The Council was provided with a list of fees a project like this would be subject to during the review/approval process or in connection with the issuance of a building permit. Mr. Thacker clarified the fees he is recommending to be waived outright and the fees that would be paid by the RDA. He added that the Community Development Director has reviewed the recommended fee waivers and supports the recommendations.
 
 
Councilman Averett made a motion to waive the following fees associated with the construction of the South Davis Cultural Arts Center project.

  a. Conceptual site plan - $250
  b. Final site plan - $250
  c. Conditional use permit - $300
  d. Inspection fees for public improvements (i.e., infrastructure) will be based on actual costs and   paid directly by the RDA rather than 2.05 percent of improvement bonds.

The motion was seconded by Councilman Wright and passed by unanimous roll-call vote (4-0).  Mayor Russell will ask the Fire District Board about waiver of the Public Safety Impact Fee. The Council will determine later how to handle the building permit fee.

MAYOR’S REPORT

Mayor Russell asked the Council if they wanted to update the City logo and slogan, as part of the Summit Group’s recommendations for the City's "Making Life Better" campaign. After considerable discussion, the Council agreed this is not a good time for a city to be incurring costs to implement a new logo or slogan, and therefore, this part of the campaign would not be pursued at this time.

CITY MANAGER’S REPORT

Steve Thacker, City Manager, will have final recommendations and cost estimates available regarding the City Hall remodel project available at the next Council meeting on January 20, 2009.

The Council reviewed a memo from Randy Randall, Public Works Director, about a change in the use of the Water Fund projects budget. The City Manager supports the requested change and asked the Council if they had any objection. The Council did not object to staff’s recommendation.

MISCELLANEOUS

Mayor Russell wants to have a strategic planning session with the Council prior to budget requests from the department heads.

Local Officials Day at the Legislature will be held on January 28th. The City Manager asked the Council to RSVP for the luncheon by the next Council meeting on January 20, 2009.

The Council was asked to submit ideas for upcoming newsletter topics for the February newsletter.

Mayor Russell reviewed names and applications for individuals who are interested in filling vacancies on the Planning Commissions and the Board of Adjustment.
 
 Councilman Allen made a motion to appoint John Walton to the Planning Commission and Robert Chamberlain to the Board of Adjustment. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0).

JOINT CITY COUNCIL/RDA MEETING

At 8:35 p.m. Councilman Wright made a motion to go into a joint City Council/RDA meeting. The motion was seconded by Councilman Allen and passed by unanimous vote (4-0).

In attendance were: Mayor/Chair Ronald G. Russell; Steve Thacker, City Manager/ Executive Director; Blaine Lutz Finance Director; Lisa Romney, City Attorney; Council members/RDA Directors Allen, Averett, Lindstrom and Wright; Karrie Carlson, Recording Secretary. (Note: see separate minutes for this joint meeting.)

At 9:55 p.m. the meeting was adjourned.

                                                             1-20-09              
Marilyn Holje, City Recorder     Date Approved

      
Karrie Carlson, Recording Secretary