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February 17Minutes of the Centerville City Council meeting held Tuesday, February 17, 2009 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah. MEMBERS PRESENT STAFF OR OTHER CITY PLEDGE OF ALLEGIANCE INVOCATION Councilwoman Sherri Lindstrom OPEN SESSION Arnold Isaacson – Mr. Isaacson asked the Council to consider a voluntary bin recycling program for aluminum, paper, plastic and glass. He stated the City would receive substantial revenue each year if it were to use a bin recycling program, based on his Pheasantbrook experience. Mr. Isaacson volunteered to help the City implement such a program. Bruce Lyman, Green Fiber of Utah – Mr. Lyman stated his company places paper recycling bins in cities at no charge. These bins are emptied on a regular basis and the City is paid for the amount of paper collected Chris Lewon, Utah Metal Works – Mr. Lewon’s company offers recycling bins for aluminum products. His company also places these bins at no charge and will empty them on a regular basis and pay for the aluminum collected. The Council is still considering recycling options and asked Mr. Lewon to respond to questions concerning cleanup, maintenance and security related to the recycling bins. Mr. Lewon acknowledged that there would be some offsetting costs involved with the security and upkeep of the recycling bin locations, including the need for a forklift each time the bin is traded out. The minutes of the February 3, 2009 City Council meeting were reviewed. Councilwoman Lindstrom made a motion to approve the minutes. The motion was seconded by Councilman Wright and passed by unanimous vote (5-0). The minutes of the February 3, 2009 City Council closed meeting were reviewed and amended. Councilwoman Lindstrom made a motion to approve the minutes as amended. The motion was seconded by Councilman Wright and passed by unanimous vote (5-0). SUMMARY ACTION CALENDAR The Council reviewed items (a) ~ (e) on the Summary Action Calendar and agreed to discuss item (d) separately. Councilwoman Lindstrom made a motion to approve items (a), (b), (c), and (e) on the Summary Action Calendar. The motion was seconded by Councilman Wright and passed by unanimous roll-call vote (5-0). Approved were: a. Annual fee waiver request for using the Council room for an appreciation luncheon for the Davis County Legislators d. Approve purchase of a 2009 Ford Explorer from Willey Ford in the amount of $24,047 for the Police Department Councilman Wright asked if the Police Department considered using a hybrid SUV instead of a regular gas engine SUV. Lieutenant Child explained that while shopping for the new vehicle, he discovered that the hybrids offered from Ford were too small for use as a police vehicle. Larger hybrid SUV’s will be on the market soon, but not in time for this purchase. Councilman Wright made a motion to approve item (d) on the Summary Action Calendar. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0). APPROVE RESOLUTION No. 2009-06 – REVISION OF YOUTH COUNCIL CHARTER Lisa Summers, Youth Council Advisor, explained some of the proposed revisions to the Youth Council Charter. She responded to questions from the Council regarding the revisions and she suggested making more opportunities available for the Youth Council to work alongside and assist the City Council. CITY HALL EXPANSION PROJECT ISSUES Blaine Lutz, Finance Director, provided the Council with drawings and various elevations for the City Hall expansion project. The design team has been trying to decide how to reduce the cost of enclosing the mechanical equipment on the outside of the building. They are recommending a vinyl fence enclosure for the equipment and dumpster. Mr. Lutz responded to questions from the Council regarding cost, size and other alternatives for the enclosure, including the possibility of several rock-covered posts to enhance the vinyl fencing. He also explained that a buried power line will need to be relocated prior to the expansion and a portion of the parking lot on the southeast side of the building will need to be closed during construction for safety and equipment placement/storage. Mr. Lutz also reviewed the bidding process that will be used to select the contractor for the expansion project, including the submittal of a Qualifications Statement. The Council agreed with staff’s recommendations and will continue to be updated as the project progresses. CONSIDERATION FOR ADOPTION OF A RESOLUTION AUTHORIZING THE EXECUTION OF A PLEDGE AGREEMENT BY AND BETWEEN CENTERVILLE CITY, UTAH (THE "CITY") AND THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY UTAH, (THE "AGENCY") TO SECURE PAYMENT OF THE AGENCY'S TAX INCREMENT AND REVENUE BONDS, SERIES 2009 IN THE TOTAL PRINCIPAL AMOUNT OF NOT MORE THAN $16,000,000; (THE "SERIES 2009 BONDS"); CALLING A PUBLIC HEARING AND ESTABLISHING A TIME, PLACE AND LOCATION FOR SAID PUBLIC HEARING; PROVIDING FOR PUBLICATION OF A NOTICE OF PUBLIC HEARING; PROVIDING FOR THE RUNNING OF A CONTEST PERIOD; AND RELATED MATTERS – RESOLUTION No. 2009-07 Jason Burningham, Lewis Young Robertson and Burningham (LYRB) was present to answer questions from the Council regarding the Pledge Agreement and issuance of the bonds for the South Davis Cultural Arts Center. Blaine Lutz, Finance Director, explained the bonding process, public hearing dates and contest period related to the issuance of the bonds. Mr. Burningham explained that he expects about $14,000,000 in funding is what will actually be needed for the project, but the Resolution states up to $16,000,000 maximum. Mr. Burningham reviewed sections of the Pledge Agreement with the Council and proposed some revisions to the document. He responded to questions regarding the revisions as well as the legal risk and flexibility related to the issuance of the bonds. Mr. Burningham explained the “risk perspective” related to this project and added that he has been conservative in his assumptions both for financial risk and revenue projections. The total bonded amount after all of the other sources of funds on hand are considered is estimated to be approximately $11,500,000. At 8: 35 p.m the Council took a ten-minute break. Councilman Cutler made a motion to adopt Resolution No. 2009-07, approving as to form a Pledge Agreement by and between Centerville City, Utah (the “City”) and the Redevelopment Agency of Centerville City, Utah (the “Agency”) to secure payment of the Agency’s Tax Increment and Revenue Bonds, Series 2009 in the total principal amount of not more than $16,000,000; (the “Series 2009 Bonds); calling a public hearing and establishing a time, place and location for said public hearing; providing for publication of a notice of Public Hearing; providing for the running of a contest period; with the revisions to post the notice in the Davis County Clipper or other newspaper of general circulation, sales tax provision deletion and revisions to paragraph on page 4 and to direct staff to review document and make any other amendments necessary to conform with these changes. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0). RDA MEETING At 8:50 p.m. the Council went into a meeting of the RDA Board. In attendance were: Chair Russell, Vice Chair Averett; Directors Allen, Cutler, Lindstrom and Wright; Steve Thacker, Executive Director; Blaine Lutz, Finance Director; Lisa Romney, City Attorney; and Karrie Carlson, Recording Secretary. RETURN TO CITY COUNCIL MEETING At 9:00 p.m. the City Council meeting was reconvened. MAYOR'S REPORT The Mayor used this item on the agenda to discuss various matters related to the City. CITY MANAGER'S REPORT Mr. Thacker had nothing to report at this time. MISCELLANEOUS The City Manager reviewed rating guidelines he would like the Council to use in prioritizing suggested goals for the upcoming goal-setting work session. Mayor Russell explained he has been approached by a group of citizens who are opposed to the construction of a proposed energy plant that would use byproducts from Holly Oil. They asked if the Council would support a resolution against the power plant. The Council would not commit at this time, but would like to see a proposed resolution to consider. Blaine Lutz, Finance Director, explained that the contract for auditing services with Hansen, Bradshaw, Malmrose and Erickson (HBME) is expiring. He asked the Council for direction regarding contract renewal or a request for proposal to find a new auditing firm. The Council agreed to renew the contract with HBME for two years. Mr. Lutz provided the Council with a proposed calendar for the implementation of a recycling program. The calendar included dates for notices, public hearing, “opt out” deadlines, can distribution, fee adoption, etc. He asked for their input regarding the proposed calendar and implementation plan. The Council supported staff’s recommendations for the timeline and implementation plan. A public notice will be mailed to all residents on or about March 6 and a public hearing held on March 17. Councilman Wright expressed concern about accommodating those with disabilities during the opt-out period. The Council was provided with the monthly Financial Report. Blaine Lutz, Finance Director, responded to question from the Council regarding sales tax revenues, fund balance, etc. Councilman Wright asked about the UTOPIA marketing plan. He would like to hear from a UTOPIA representative about how they are marketing their product. Blaine Lutz has been meeting as a member of the UTOPIA Finance Committee to help with finance issues. Mayor Russell suggested that Councilman Wright call and meet with a UTOPIA representative to discuss his concerns. At 9:55 p.m. the meeting was adjourned. 3-03-09 |
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