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April 7Minutes of the Centerville City Council meeting held Tuesday, April 7, 2009 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main Street, Centerville, Utah. MEMBERS PRESENT Mayor Ronald G. Russell Council Members Paul A. Cutler STAFF PRESENT VISITORS PLEDGE OF ALLEGIANCE PRAYER OR THOUGHT Father Steven C. Andersen, Episcopal Church of the Resurrection OPEN SESSION Hillary Olsen, Centerville City Youth Council, said the Youth Council would like to remind the community and the City Council of their continued support for the proposed recycling program. She said the Youth Council will be future residents of Centerville and this program will directly affect their futures. Matt Bryson, Centerville City Youth Council, said he supports the recycling program and is also in favor of a mandatory program. MINUTES REVIEW AND APPROVAL The following sets of minutes were reviewed by the City Council. Councilman Wright made a motion to approve all sets of minutes as written. • Centerville City Council closed meeting held March 3, 2009. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0). PRESENTATION – Channel 17 John Pitt, Davis Chamber of Commerce President/CEO, reported there have been some great changes and growth with respect to Davis County’s Cable Channel 17. Channel 17 is dedicated to promoting Davis County’s local businesses and municipalities as well as entertain. He reviewed the changes and enhancements that have been implemented and presented a short video to the Council highlighting a day’s programming. The Chamber of Commerce continues to be involved with Channel 17. Mr. Pitt introduced the new Channel 17 Director, Bill Francis. He said Channel 17 reaches about 40% of residents via Comcast, but anyone can view a live feed from the Channel 17 website, www.davischannel17.com. Mr. Pitt asked the Council for their continued support explaining that Centerville City is allowed to use Channel 17 for advertising events and/or service announcements. The City only needs to contact Channel 17 with information and that information will be put into a creative display and shown several times throughout the days programming. Mr. Pitt also explained that Channel 17 now has the ability to provide a continuous ticker tape at the bottom of the screen during regular programming. This can be used for emergencies or other important information at a moments notice. Bill Francis, Channel 17 Director, said he was the director for the Weber County’s cable channel located in Ogden. He said their programming has made a significant difference in their community and he is hoping to do the same with Davis County’s Channel 17. The Council said they will look at continued funding as they discuss the upcoming budget. They also discussed the possbility of providing a link to the Channel 17 website from the Centerville City website. PUBLIC HEARING – CDBG 2009 Grant, Pheasantbrook Project Blaine Lutz, Finance Director, explained the process of acquiring a CDBG grant and how the money is to be used. This is the second public hearing (required per law) for the CDBG grant approved for the Pheasantbrook project. The maximum amount granted is $150,000, which was approved for Pheasantbrook. The Pheasantbrook Homeowners Association will provide some of the matching funds for the proposed drainage and road improvements. The combined funds (i.e., CDBG, HOA, and City Funds) will pay for Phase 1 of the project, which should commence sometime this summer. The City has also made application for CDBG stimulus funds in hopes of completing Phase 2 of this project. Mayor Russell opened the public hearing. Ted Gashler, Pheasantbrook Homeowners Association Board, thanked the Council for their help and involvment in getting this project started. He said he is pleased to live in a city willing to help it residents improve their way of life. He said about 97% of the home owners within Pheasantbrook have already committed to raise the matching funds necessary for Phase 1. Mayor Russell closed the public hearing. RESOLUTION NO. 2009-13 – Initiate Proceedings to Adjust the Common Boundary Lines Between Centerville City and West Bountiful Steve Thacker, City Manager, reported the Legacy Parkway has isolated a 5-acre area from the rest of Centerville. Portions of this property are owned by West Bountiful, UTA, UDOT and a private owner. Centerville City does not own any portion of this property. The Legacy Parkway Birnam Woods Trailhead is located on the property. There are no buildings on the property. Vehicular access is available to this site, but only through West Bountiful. The city managers of West Bountiful and Centerville agreed it would be advantageous for the trailhead to be located in West Bountiful, for law enforcement and snow plowing purposes. Centerville City staff is in favor of this proposal. Staff recommends the City Council initiate proceedings to adjust the common boundary line between Centerville and West Bountiful. Staff also recommends a public hearing regarding this matter (required by State law) be held in June. Councilman Wright made a motion to approve Resolution No. 2009-13 initiating proceedings to adjust the common boundary lines between Centerville City and West Bountiful and provide for a public hearing. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0). DISCUSSION – Recycling Proposal Blaine Lutz, Finance Director, said there are still several issues that need to be discussed regarding the proposed recycling plan. Staff is moving forward with the assumption that citizens should be allowed to opt-out of recycling if they wish. There are also decisions that need to be made regarding the proposed rates. The Council agreed that a special mailing should be sent to all residents explaining the recycling program, pricing, and opt-out options and procedures. The program will also be explained on the City’s website and mentioned in the City newsletter. The Council also discussed advertising the program on Cable Channel 17 and in the local newspaper. The Council discussed opt-out procedures. Council and staff agreed that a signature is needed in order to opt-out. This will require residents to mail in a form with signature or personally deliver the opt-out form to City Hall. An opt-out form will be included in the special mailer and a printable version will be made available on the City website. The Council also discussed the option of a resident sending an email for the opt-out, but staff said this option has proven to be unreliable in the past. Councilman Cutler said he would like to provide a way for residents within a PUD to participate in the recycling program. Mr. Lutz said PUD’s will have to be dealt with on a case-by-case basis. There are special approvals that will have to take place in order for the City to access private roads. In some cases, this may not be practical. He also mentioned that all newly-constructed homes will be part of the recycling program, also if a home that opted-out is ever sold or if a resident decides to opt back into the recycling program, it will be made possible. The Council discussed the regular garbage can rates as well as the proposed recycling rates. Mr. Lutz explained that a cost increase will occur for solid waste cans in July. This increase has nothing to do with the recycling program. However, the Council may wish to re-structure the rates to encourage recycling by increasing the solid waste can prices slightly higher than the contracted increase, thus lowering the cost for recycling. This option may encourage citizens to eliminate one of their solid waste cans and switch over to a recycling can. Mr. Lutz also mentioned that a seasonal can price may be offered to those that wish to take a second or third can during summer months for green waste. If an individual is willing to take a used can (which has been turned in for a recycling can) instead of a new can for this purpose then the initial charge could be lowered significantly (perhaps to $15 instead of the current $70). Councilman Cutler said he would prefer to re-structure the rates to encourage recycling. He said he is optomistic that only a small percentage of residents will opt-out of the recycling program and would like to make recycling as economical as possible. Councilman Wright said he does not like the idea of subsidizing the recycling program by increasing the solid waste can cost. He would like to keep solid waste costs and recycling costs separate. Otherwise, the opt-out option is not realistic. The Council discussed the possiblity of using reserves from the Sanitation Fund to off-set some of the proposed recycling rates and/or rate increases. Mr. Lutz said there is enough reserve to help subsidize costs for a few years until the rates level out. Mayor Russell suggested increasing the cost of both the primary solid waste can (per contracted increases) and the secondary solid waste can as needed. He said the cost for the secondary solid waste can will not likely affect many as they will return this can for a recycling can, thus saving that cost. Any surplus that is accrued from the secondary can may then be used for other purposes such as spring clean-up. With regard to recycling, Mayor Russell said citizens just want to know exactly how much it will cost. He suggested listing the recycling cost at $3.50 per month with an opt-out threshold of 25%. There is some risk to the City with this cost, but if a lesser percentage of citizens opt-out then the price per month could be lowered. Councilman Allen made a motion to direct staff to list pricing as follows: primary solid waste can at $10.91; secondary solid waste can at $8.50; and recycling at $3.50 a month. If more than 25% of the citizenry opt-out of the recycling program then the City may not provide recycling. This threshold will allow for flexibility in the cost per month for recycling. If a lower percentage opts-out, then the cost per month for recycling may drop. The motion was seconded by Councilman Averett. Councilwoman Lindstrom said she would like to include a $15 seasonal can rate. She would also like the second solid waste can rate to remain at $8.19. Mr. Lutz said staff will be bringing back a fee schedule for further approval as the budget discussions move forward. The actual fee could change slightly. Councilman Wright made a motion to amend the original motion and remove the mentioned fees for the primary and secondary solid waste cans and only include the information regarding the recycling as mentioned. The motion to amend was seconded by Councilman Cutler and passed by unanimous vote (5-0). The original motion as amended was passed by unanimous vote (5-0). Mayor Russell allowed public comment. Peggy Krall, Wal-Mart, said she is hosting an event at Wal-Mart on April 22, 2009 for Earth Day. She said the Council is welcome to come and promote the recycling program at this event. She said she is in favor of recycling and believes it should be promoted whenever possible. She said Wal-Mart also has community grants available and this may be another funding option the Council would like to explore. Scott Davis, resident, asked if the Council plans to let the public know that they are subsidizing the recycling program. Mayor Russell said the recycling program will not be subsidized. The rate increase for the solid waste can is independent from recycling. Lisa Romney, City Attorney, said the decision regarding cost of the primary and secondary solid waste cans has been defered to a later date. AWARD BIDS – Public Works Projects Steve Thacker, City Manager, reviewed the proposed public works projects. He explained that the bids for the projects were much lower than estimated; therefore, staff recommends increasing the amount of work to be done under the crack seal and slurry seal project (as listed below). Mr. Thacker explained the budget for street projects is about $600,000. The proposed projects along with projects that have already been completed will not exceed that budget. a. Intermountain Slurry Seal for crack seal and slurry seal project for 2009 in the estimated amount of $330,016. Councilman Cutler made a motion to approve the bid awards as listed above. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0). No report at this time. CITY MANAGER’S REPORT Blaine Lutz, Finance Director, reported the bids will be opened tomorrow, April 8, 2009 at 2:00 p.m. There will be about seventeen contractors bidding for the project. Staff is hopeful the bids will be favorable. Cemetery Expansion Steve Thacker, City Manager, reported staff has completed the test holes on the proposed exansion site and have found nothing that would deter the possibility of expanding the cemetery in this location. Mr. Thacker also informed the Council that Bruce Cox, Parks and Recreation Director, recently attended a seminar. At this seminar he learned of the possibility of a columbarium or cremation wall where cremated remains may be stored. It seems this option has been well received in other cities. Mr. Thacker asked the Council if they would be amenable to allowing staff to study this option further. The Council concurred. Museum Board Work Session The Council set May 5, 2009 as a possible date for a joint City Council/Whitaker Museum Board work session to discuss the Whitaker Museum long-range plans and budget. Election Process Steve Thacker, City Manager, informed the Council that the County would like to know by April 15, 2009 whether Centerville will be using a paper ballot or electronic voting for the upcoming election. Electronic voting would cost approximately $11,000-$12,000 per election. The County pays this cost every two years for the combined County, State, and Federal elections. Paper ballots would cost approximately $5,500 per election with a one-time start up fee of about $10,000 for equipment. These costs are reflective of having five polling locations. The City could choose to do only three polling places, but every other year when the County is responsible for hosting the elections there would be five polling places. It seems prudent to support five polling locations each year in order to maintain consistency. The same argument can be made with respect to electronic voting. Councilman Wright said he is in favor of paper ballots. Electronic voting seems too expensive at this time when the City is involved in so many projects (i.e., Cultural Arts Center, City Hall Expansion, and UTOPIA). It seems wise to save money where possible. He said it would be more cost effective to do paper ballots for at least the next two elections, perhaps at that time the cost for electronic voting will have dropped. Mayor Russell said electronic voting is what people are becoming used to. It seems a step backward not to move to electronic voting. It will also maintain consistency in voting from year to year. MISCELLANEOUS REPORT Hillside Field Trip Legacy Parkway Trail Maintenance Steve Thacker, City Manager, reported the South Davis city managers will be attending a field trip with UDOT on the Legacy Parkway Trail to discuss maintenance later this month. Freedom Hills Park Steve Thacker, City Manager, explained there is a portion of the Freedom Hills Park that was supposed to be dedicated to Farmington City by the developer of the Tuscany Cove Subdivision, which was then to be granted to Centerville City for incorporation into Freedom Hills Park. Centerville City developed this parcel as part of the Freedom Hills Park under that assurance from Farmington City. It has been brought to staff’s attention that the developer may never have acquired the parcel from its owner and the property owner is now threatening legal action if Centerville City does not vacate the property. Farmington City is researching their records and is in touch with the developer. Centerville City will work with legal counsel, Farmington City, the developer, and the property owner as needed to resolve this issue. Staff will keep the City Council updated. At 9:30 p.m. Councilman Allen made a motion to adjourn the City Council meeting and go into a Redevelopment Agency meeting. The motion was seconded by Councilman Averett and passed by unanimous vote (5-0). The meeting was adjourned at 9:30 p.m. _____________________________________ _________4-21-09__________ _____________________________________ |
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