April 16, 2013
to: Mayor Russell
cc: Department Heads
from: Steve Thacker, City Manager
subject: City Manager’s Summary of April 16, 2013 Council Meeting
date: April 12, 2013
E.1. Minutes Review and Acceptance – The minutes to be approved are enclosed.
E.2. Summary Action Calendar
a. Cutler Phase 5 Subdivision – This residential development is ready for termination of its warranty period.
b. Engberson-Taylor Subdivision – This subdivision is ready for commencement of its warranty period.
E.3. Gun Range Lease – The Centerville Small Arms Association operates the gun range on the mountainside east of Centerville, pursuant to a long-term lease between the City and the Association. The current 10-year lease expires December 31, 2013. Jim Stephens, President of the Association, has requested an extension of the lease for another 10 years. Recognizing that none of the current elected officials were involved in the approval of the current lease in 2003, staff would like to educate the current Council on the history of this facility and the content of the current lease. Staff will then seek direction from the current Council regarding issues or revisions that should be addressed as a new lease is drafted, assuming the Council wants to continue this partnership. A new lease would be approved in a future Council meeting. The current lease is enclosed.
E.4. Automated Agenda Management Program – For the past several months, staff have been evaluating the possibility of going paperless with the City Council meeting materials. That evaluation has included a review of several automated agenda management software programs available to cities. These programs provide other advantages in addition to simply going paperless with meeting materials. Staff will report on what they have learned about these programs.
E.5. Financial Report – Blaine Lutz prepared the enclosed Financial Report for the nine-month period ending March 31.
E.6. Mayor’s Report – The Mayor will report on the Centennial Book Committee’s work, Fire Agency issues and preparations for the July 4th celebration.
E.7. City Manager’s Report – I will report on the culinary well project, recent GRAMA requests and the anticipated demolition of the Chase Lane property.
E.8. Miscellaneous Business – At this time I have not identified any topics under this heading.
E.9. Closed meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.
E.10. Appointments to City boards, committees, etc. – The Mayor may make recommendations for appointments to boards and committees.
Potential Agenda Items for May 7, 2013 City Council Meeting (subject to change):
• Accept easements for split of island parcel
• Approve UTA Rail Corridor Use Agreement
• Review Culinary Water Impact Fee Facilities Plan/Analysis
• Presentation of FY 2014 Proposed Budget from City Manager
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, APRIL 16, 2013 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting.
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT – Steve Thacker
7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
7:10 1. MINUTES REVIEW AND ACCEPTANCE – March 26, 2013 Financial Planning work session; April 2, 2013 work session, April 2, 2013 meeting
7:15 2. Summary Action Calendar
a. Cutler Phase 5 Subdivision - Terminate warranty period
b. Engberson-Taylor Subdivision – Commence warranty period
7:15 3. Briefing and discussion about gun range lease
7:45 4. Staff report and discussion re automated agenda management program
8:05 5. Financial report for period ending March 31, 2013
8:15 6. Mayor’s Report
a. Centennial Book Committee
b. Fire Agency
c. July 4th Celebration
8:25 7. City Manager’s Report
a. Well Project update
b. GRAMA requests
c. Chase Lane property demolition
8:35 8. Miscellaneous Business
8:40 9. Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.
8:40 10. Possible action following closed meeting, including appointments to
boards and committees
Marsha L. Morrow, MMC
Centerville City Recorder