May 21, 2013
to: Mayor Russell
cc: Department Heads
from: Steve Thacker, City Manager
subject: City Manager’s Summary of May 21, 2013 Council Meeting
date: May 17, 2013
4:00 Work Session for FY 2013-2014 Budget – In an earlier meeting the City Council agreed to begin early with the budget work session next Tuesday. Dinner will be available midway through the work session for the elected officials and staff. I am still drafting the discussion outline for that work session with the intent of emailing it to the City Council on Monday. Please bring your budget books to the work session. I am aware that the Museum Board would like an opportunity to address the Council in one of their budget work sessions. I do not intend to include that in next Tuesday’s work session, but will ask the Council if they want to have the Board attend a later budget work session for that discussion.
7:00 Regular City Council meeting
E.1. Youth City Council – The graduating members of the Youth City Council will be recognized and Youth Mayor Marissa Farmer will report on the past year’s activities. In the June 18 Council meeting, the new Youth City Council will be sworn in. In past years recognition of the graduating Youth Council members and swearing in of the new members happened in the same meeting. This year, however, Youth Council Advisor Lisa Summers would like to separate those two events.
E.2. Minutes Review and Acceptance – The minutes to be approved are enclosed.
E.3. Purchase of Well Site – In a prior Council meeting the Public Works Director reported the recent test pumping of the Chase Lane Well revealed it will be a high-production well, and therefore recommended the City proceed with purchasing the site. Under Item #3 on Tuesday night’s agenda, the City Council is being asked to authorize staff to proceed with the purchase of the well site in accordance with the 2009 Agreement with Gordon and Michelle Griffiths. This involves several steps which are explained in the enclosed staff report.
E.4. Park Pavilion Policies and Reservation Application – In February 2012 the City Council approved revised fees for the use of park pavilions by large groups for more than five (5) hours. At that time staff identified several other issues that still needed to be addressed pertaining to the use of the parks by large groups, but did not want to delay the imposition of the revised fees. Since
then staff have been discussing the proposed polices and drafting an application form, which is the purpose of Resolution No. 2013-11. That Resolution does not change park pavilion fees, but establishes additional requirements and guidelines for use of the park by large groups.
E.5. Agenda management program – This matter has been postponed twice due to either a lack of time or absence of Council members. There are no enclosures for this matter. Blaine Lutz will make a presentation at the meeting, demonstrating the features of this automated agenda management program. The intent is to convert to a totally paperless process for Council meeting documents.
E.6. Summerfest presentation – Emma Dugal, Executive Director of the Bountiful Davis Arts Council, will make a brief presentation about this year’s Summerfest celebration in Bountiful and will likely ask again for the City's financial support .
E.7. Financial Report – Blaine Lutz prepared the enclosed Financial Report for the 10-month period ending April 30, 2013.
E.8. Mayor’s Report – Mayor Russell will likely report on business from the South Davis Metro Fire Agency meeting that he will attend next Monday, including the option of converting the Fire Agency to a special district.
E.9. City Manager’s Report – I will be asking the Council if they support my proposal to offer an orientation for candidates in the upcoming municipal election, as I have done for past elections. I will also report on emergency repairs to the Island View water tank; the construction schedule for the D&RGW Trail; and confirmation of Cory’s understanding of the priorities the Community Development Department should be pursuing this year.
E.10. Miscellaneous Business – At this time I have not identified any specific topics under this heading.
E.11. Closed meeting, if necessary – I may recommend the Council go into a brief closed meeting for an update regarding the purchase of right-of-way for the Parrish and Main Intersection Project.
E.12. Appointments to City boards, committees, etc. – Mayor Russell may recommend appointments to boards and committees.
8:20 RDA Meeting
C.1 A few months ago the RDA Board hired the financial advisory firm of Lewis Young Robertson Burningham to study the feasibility and desirability of creating a redevelopment project area west of I-15 and north of Parrish Lane. The conclusion of that study is that it would make sense to create a project area to be known as the Barnard Creek Community Development Area. The consultants and staff have prepared the enclosed draft plan and budget for that proposed project area.
Potential Agenda Items for May 28 work session & June 4 regular City Council Meetings (subject to change):
• May 28 work session for FY 2014 Budget (6-9 p.m.)
• Approve UTA Rail Corridor Use Agreement
• FY 2013 Budget amendments (current fiscal year)
• Public hearing on Centerville City and RDA FY 2014 Tentative Budgets
• Discussion about potential use of reserve police officers
• Review Culinary Water Impact Fee Facilities Plan/Analysis
1:45 P.M. 5/20/2013
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, MAY 21, 2013 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting.
**5:00 Work Session for FY 2013-2014 Budget -- Note: The time has been changed to 5:00 p.m. instead of 4:00 p.m. -- The work session may continue following the RDA meeting
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT – Mayor Russell
7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
7:05 1. Centerville Youth City Council
a. Report of past year’s activities
b. Recognition of outgoing Youth Council members
7:15 2. MINUTES REVIEW AND ACCEPTANCE – May 7, 2013 meeting
7:15 3. Authorize staff to proceed with purchase of well site pursuant to agreement with Gordon and Michelle Griffiths
7:20 4. Park Pavilion Policies and Reservation Application – Consider Resolution No. 2013-11 - Will be postponed to a
7:30 5. Staff report and discussion re automated agenda management program
7:50 6. Presentation from Emma Dugal re Summerfest
7:55 7. Financial report for period ending April 30, 2013
8:00 8. Mayor’s Report
a. Proposal to convert Fire Agency to Special District
8:05 9. City Manager’s Report
a. Orientation for candidates
b. Water reservoir emergency repairs
c. D&RGW Trail update
d. Community Development priorities
8:15 10. Miscellaneous Business
8:20 11. Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.
8:20 12. Possible action following closed meeting, including appointments to boards and committees
8:20 RDA Meeting
** Budget work session may possibly continue following the RDA meeting
Marsha L. Morrow, MMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA
NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 8:20 P.M. ON TUESDAY, MAY 21, 2013 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
8:20 A. ROLL CALL
B. MINUTES REVIEW AND ACCEPTANCE – May 7, 2013 RDA meeting
C. NEW BUSINESS
1. Discussion of the Draft Project Area Plan for the Barnard Creek Community Development Area
Steve H. Thacker