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Home » City Recorder » Agendas, Minutes & Public Notices » City Council Agendas, Minutes, and Public Notices » 2012 City Council Agendas » June 5, 2012

June 5, 2012


 

interoffice
MEMORANDUM

________________________________________
________________________________________
to:  Mayor Russell
      City Council
      Department Heads
       Planning Commission
from:  Steve Thacker, City Manager
subject:  City Manager’s Summary of June 5, 2012 Council Meeting
date:  June 1, 2012

5:00 Budget Work Session – The City Council agreed to continue its budget work session from May 22 to 5:00 p.m. on Tuesday, June 5.  I have enclosed again the discussion outline used for the May 22 meeting.  Per the Council’s request, Blaine prepared the enclosed two documents identifying the services supported by the General Fund.  One of those documents breaks down the funding between operating budget and capital expenditures and provides budget numbers for many of the specific programs or services within those departments.  These lists are to be used for the Council’s discussion of “essential versus non-essential services”—one of the discussion items on the enclosed outline from the May 22 budget work session.  Council members should bring their budget notebooks and any materials provided in prior meetings relating to the Tentative Budget.  Dinner will be available during this work session.

7:00 City Council meeting

D. Open SessionI have been contacted by one resident who said she will speak during the open session, requesting the Council change its policy of requiring residents who move into the city to pay for recycling service. 

E.1. Minutes Review and Acceptance – The minutes to be approved are enclosed.

E.2. Summary Action Calendar
a. Accept Easement – The Steimle (formerly Manning) property was involved in a boundary line adjustment.  As a condition of the Zoning Administrator’s approval of that adjustment, the property owners have to grant public utility easements to the City that conform with the new boundary.
b. Warranty period – Staff recommend termination of the warranty period for the Hidden Acres Subdivision.
c. Construction Code amendments – The amendments in the enclosed ordinance are pursuant to changes in State law pertaining to the construction codes.  We are simply adopting those same code changes, including the latest addition of the National Electrical Code, as adopted by the State of Utah.
d. Transfer Maintenance Responsibility for Subdrain – This agreement pertaining to two adjoining property owners is similar to the agreement the City Council approved with several homeowners along the north side of Lund Lane, transferring the maintenance responsibility for subdrains to the City.  Staff believe it is in the City’s best interest to assume maintenance responsibility for this subdrain between the Gold and Howell properties, which is receiving ground water from public subdrains upstream. 

E.3. FY 2013 Tentative Budget – State law requires the City Council hold a public hearing on the FY 2013 Tentative Budget.  This includes public hearings on the City’s Budget, the MBA Budget and RDA Budget. As required by law, the public hearing includes the opportunity for public comment on the proposed compensation for elected and appointed officials and the Justice Court Judge.  No pay raise is proposed for the elected officials (i.e., Mayor and City Council).  The proposed compensation guidelines/pay raises for City employees and the Justice Court Judge are explained in the enclosed staff report. The average pay raise for employees “meeting expectations” would be 3%.  The City Council will adjourn into an MBA meeting and then into an RDA meeting to conduct public hearings on the tentative budgets for those entities.

E.4. Special Events in Public Parks – Recently staff have realized that some of the large events being held in the City’s parks may also require a conditional use permit from Planning Commission, according to regulations in the City Zoning Code.  Staff believe this is an unnecessary duplication and burden imposed upon sponsors of those park events.  Therefore, staff propose that the sponsors of large events in City parks be required to obtain a Special Events Permit through the City Manager’s office but not also have to comply with approvals in the Zoning Code.  The process of seeking a Special Event Permit would be, in essence, an extension of the current requirement for these large groups to pay a park reservation fee.  City sponsored events in the parks, such as the July 4th Celebration, would be exempt from the requirement to obtain a Special Event Permit. 

E.5. Website Improvement Project – Jacob Smith, Management Assistant to the City Manager, will report on the work he has done on the City’s website and his ideas for future improvements.  Improvement of the City’s website has been expressed as a high priority by the City Council.

E.6. Amendments to Title 3 of City Code – The 2012 State Legislature made a number of changes in State law that affect the administration of city government.  Therefore, City Attorney Lisa Romney prepared the enclosed ordinance to bring the City’s Code into harmony with those various provisions of State law.

E.7. Mayor’s Report – I assume the Mayor will report on a few matters.

E.8. City Manager’s Report – I may also report on a few matters.

E.9. Summerfest Presentation – Emma Dugal, Executive Director of the Bountiful Davis Arts Council, will make her annual appearance before the City Council and request the City’s support for the Summerfest event.

E.10. Closed meeting – We need a closed meeting to discuss right-of-way acquisition in connection with the Main Street/Parrish Lane project.  I met this past week with the UDOT employee overseeing that acquisition process.  He needs direction from the City Council pertaining to the purchase of property and
 easements from homeowners and commercial property owners.  During the closed meeting the Mayor may also want to review his recommendations for appointments to City committees.  Two Statements of Interest are enclosed for individuals he is recommending for appointment—one to the Trails Committee and one to the Parks and Recreation Committee.

E.11. Possible Action following closed meeting – Following the closed meeting, the Mayor will likely recommend appointments to the Trails and Parks Committees. 

Potential Agenda Items for June 19, 2012 City Council Meeting (subject to change):

• Fieldtrip re: hunting prohibition ??
• Accept easement from Fishers/Roberts (if ready)
• Amend FY 2012 Budget
• FY 2013 Budget
   o Adopt Certified Tax Rate
   o Adopt compensation plan for employees and Justice Court Judge
   o Discuss other budget issues
   o Adopt FY 2013 Budget of Funds
   o Adjourn to MBA & RDA meeting to adopt FY 2013 Budgets
• Financial Report for 11-month period ending May 31


mlm

 

CENTERVILLE CITY COUNCIL AGENDA


NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JUNE 5, 2012 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.

Tentative   - The times shown below are tentative and are subject to change during the meeting, other than public hearings,
   Time:           which will not be held earlier than the times shown. 

5:00 BUDGET WORK SESSION

7:00 A. ROLL CALL

 B. PLEDGE OF ALLEGIANCE

 C. PRAYER OR THOUGHT – Councilman Justin Allen

7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E. BUSINESS                                                    
 
 7:10    1. MINUTES REVIEW AND ACCEPTANCE – May 15, 2012 meeting; May 22, 2012 work session
 
 7:10     2. Summary Action Calendar
                  a. Accept easement from Nathan and Mickelle Steimle
                  b. Terminate warranty period for Hidden Acres Subdivision
                  c. Amend Title 10A, Chapter 2 of the Municipal Code, adopting new National Electrical Code 2011 Edition as adopted by State
                      of Utah, and minor amendments to the Manufactured Housing Codes and Fire Code, based on State law revisions –
                      Consider Ordinance No. 2012-14
                  d. Agreement with property owners (Golds and Howells) re: the transfer of maintenance responsibility for subdrain

 7:15    3. FY 2013 Tentative Budget
             a. Public hearing on Centerville City FY 2013 Tentative Budget, including compensation of elected and appointed officials and
                  Justice Court Judge
             b.   ADOURN TO MBA meeting for public hearing on MBA FY 2013 Tentative Budget 
             c.   ADJOURN TO RDA meeting for public hearing on RDA FY 2013 Tentative Budget
 
 7:45    4. Special Events in Public Parks
                a. Establish policy and process for sponsors of large events in City parks to obtain a Special Event Permit – Consider
                     Ordinance No. 2012-15
                 b. Amend Centerville City Fee Schedule regarding park fees to add fees for special event permits – Consider Resolution No. 
                      2012-10
 
 8:00    5. Website improvement project progress report
 
 8:15    6. Amendments to Title 3 of the Centerville Municipal Code re:  Administration, including provisions relating to Administration,
                 Appointed Officers, Departments, Committees, Personnel, Government Records and Procurement – Consider Ordinance No.
                 2012-16
 
 8:25    7. Mayor’s Report

 8:35    8. City Manager’s Report
 
 8:45    9. Emma Dugal presentation on Summerfest

 8:55   10. Closed meeting, for reasons allowed by state law
 
            11. Possible action following closed meeting, including appointments to boards and committees
 
 
 
 Marsha L. Morrow, MMC
 Centerville City Recorder
 

 

MUNICIPAL BUILDING AUTHORITY
   OF CENTERVILLE CITY AGENDA

                
NOTICE IS HEREBY GIVEN THAT THE MUNICIPAL BUILDING AUTHORITY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 7:25 P.M. ON TUESDAY, JUNE 5, 2012 AT THE CENTERVILLE CITY COUNCIL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

7:25 A. ROLL CALL

        B. MINUTES REVIEW AND ACCEPTANCE –  May 15, 2012 MBA minutes
 
        C.       BUSINESS

                 1.   Public Hearing - FY 2013 MBA Tentative Budget
 
 7:30 D. ADJOURN TO RDA MEETING
     
 
 
 Marsha L. Morrow, MMC
 Municipal Building Authority Secretary


 

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA


NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 7:30 P.M. ON TUESDAY, JUNE 5, 2012 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended.  In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time: 

7:30 A. ROLL CALL

         B. MINUTES REVIEW AND ACCEPTANCE – May 15, 2012 meeting; May 22, 2012 RDA/ACB meeting

         C. NEW BUSINESS
 
              1. Public Hearing on Redevelopment Agency of Centerville City FY 2013 Tentative Budget
 
        D. ADJOURNMENT
 
 
 
 Steve H. Thacker
 Executive Director       

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