June 19, 2013
to: Mayor Russell
cc: Department Heads
from: Steve Thacker, City Manager
subject: City Manager’s Summary of June 19, 2013 Council Meeting
date: June 14, 2013
**Please note this Council meeting has been moved from Tuesday, June 18 to Wednesday, June 19. **
E.1. Youth City Council Swearing-in – Last month the City Council recognized the outgoing members of the Youth City Council. In this next meeting, the new members of the Youth City Council will be sworn in by Justice Court Judge David Miller. Usually there is a big crowd of family members for this event.
E.2. Minutes Review and Acceptance – The minutes to be approved are enclosed, including minutes of an April 30, 2013 work session, which were somehow missed in the approval process. This oversight was discovered recently by the City Recorder.
E.3. Summary Action Calendar – The City Engineer recommends commencement of the warranty period for the Legacy Crossing Apartments and termination of the warranty period for the Legacy Crossing Theater.
E.4. FY 2013 Budget (current fiscal year) – In June each year, prior to the end of the fiscal year (June 30), staff recommend amendments to the current budget so that expenditures do not exceed the funding appropriated by the City Council for those expenditures. Typically only a few adjustments are needed to accommodate unanticipated expenditures. Blaine Lutz has prepared the enclosed list of recommended adjustments attached to Resolution No. 2013-12.
E.5. FY 2014 Budget
a. Adopt Certified Tax Rate – The Certified Tax Rate provided by the County for tax year 2013 is 0.001141, down a little from last year’s Certified Tax Rate of 0.001165. The Certified Tax Rate is intended to generate the same total dollar amount of property tax revenue for the City as it received from existing development last year. The only increase in property tax revenue will be that which comes from “new growth” or improvements that have been added to the property tax rolls since last year.
b. Approve Employee Compensation Plan – The Employee Compensation Plan was one of the subjects of the public hearing held on June 4. In their most recent budget work session, the majority of the City Council tentatively agreed upon the Salary Administration Guidelines, which are attached as an exhibit to Ordinance No. 2013-07. These Guidelines reflect the assumption that the City Council will appropriate the equivalent of 2% of employee salaries for pay raises this year, plus an additional 0.5% to be used to reward outstanding performance in accordance with the Guidelines.
c. Approve Justice Court Judge Salary – State law requires that the Justice Court Judge receive a pay raise at least equal to the average of pay raises for other City employees. Therefore, the enclosed resolution approves a 2% pay raise for the Justice Court Judge, which is a part-time position.
d. Discuss other budget issues – If necessary, the agenda allows the Council to discuss other budget issues that may affect the Final Budget to be adopted (the next item on the agenda).
e. Adopt FY 2014 Budget of Funds – State law requires the City Council to adopt a Final Budget for the next fiscal year by June 22. The City Council has agreed upon a number of changes to the Tentative Budget during several work sessions. These changes are not identified in this packet due to the absence of the Finance Director. However, upon his return he will prepare a summary of these changes and forward to the City Council prior to the Wednesday meeting.
f. Adjourn to RDA meeting – At this point the City Council will adjourn into an RDA meeting to conduct similar budget-related action for the Redevelopment Agency. In other words, the RDA Board will conduct a public hearing regarding proposed amendments to its current fiscal year budget, if any changes are proposed by the Finance Director, and then approve such amendments. The RDA Board will then approve an RDA Final Budget for next fiscal year (FY 2014).
E.6. 2013 legislation affecting cities – City Attorney Lisa Romney will identify and summarize bills passed in the 2013 Legislative Session which affect Centerville City.
E.7. Mayor’s Report – Mayor Russell may report on a few matters.
E.8. City Manager’s Report – I recommend a Council work session on July 2, just prior to the regular Council meeting that night, to receive a presentation from the City’s financial advisor regarding the draft version of the Culinary Water Impact Fee Facilities Plan/Analysis. This study has been conducted over the past few months for the purpose of providing a basis for revising the City’s culinary water system impact fee, which is collected on new development.
E.9. Miscellaneous Business – The League of Women Voters has contacted the City Recorder about setting a date for a “Meet the Candidates Night.” Centerville has traditionally hosted a candidate’s forum in conjunction with the League of Women Voters. The suggested date is Tuesday, October 8, 2013.
E.10. Closed meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.
E.11. Appointments to City boards, committees, etc. – Mayor Russell may recommend one or more appointments to City boards or committees.
Potential Agenda Items for July 2 regular City Council Meetings (subject to change):
• Work session re Culinary Water Impact Fee Facilities Plan/Analysis
• Public hearing – Code Text Amendment – Signs in Parrish Gateway Area – Consideration of amending the Zoning Ordinance, Section 12-54-120(b)(4), Signs in Parrish Lane Gateway Commercial District; to alter allowances and restrictions for the use of freeway-oriented signs
• Approve Park Pavilion Policies and Reservation Application
• Approve UTA Rail Corridor Agreement for D&RGW Trail
JUNE 18, 2013
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON WEDNESDAY, JUNE 19, 2013 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting.
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT – Councilman Justin Y. Allen
7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
7:10 1. Centerville Youth City Council – Swearing-in of new Centerville Youth City Council members
7:15 2. MINUTES REVIEW AND ACCEPTANCE – April 30, 2013 work session; June 4, 2013 Budget work session; June 4, 2013 meeting; June 4, 2013 closed meeting
7:20 3. Summary Action Calendar
a. Commence warranty period for Legacy Crossing Apartments
b. Terminate warranty period for Legacy Crossing Theater
7:20 4. FY 2013 Budget (current fiscal year)
a. Financial Report for period ending May 31, 2013
b. Public hearing on proposed amendments
c. Consider Resolution No. 2013-12 and Resolution No. 2013-16, ** amending the FY 2013 Budget
7:30 5. FY 2014 Budget
a. Adopt Certified Tax Rate - Consider Resolution No. 2013-13
b. Approve Ordinance No. 2013-07 adopting compensation plan for employees, including appointed employees
c. Adopt Resolution No. 2013-14 approving compensation for Justice Court Judge
d. Discuss other budget issues
e. Adopt Centerville City FY 2014 Budget of Funds – Consider Resolution No. 2013-15
*** f. Amend Centerville City Fee Schedule regarding solid waste, recycling and green waste - Consider Resolution No. 2013-17
g. ADJOURN TO RDA meeting
7:40 6. Update re 2013 legislation affecting cities
8:10 7. Mayor’s Report
8:20 8. City Manager’s Report
a. Work session on July 2 regarding Culinary Water IFFP/Analysis
8:30 9. Miscellaneous Business
a. Date for “Meet the Candidates Night”
8:40 10. Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.
8:40 11. Possible action following closed meeting, including appointments to
boards and committees
Marsha L. Morrow, MMC
Centerville City Recorder
JUNE 18, 2013
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA
NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 7:35 P.M. ON WEDNESDAY, JUNE 19, 2013 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
7:35 A. ROLL CALL
B. MINUTES REVIEW AND ACCEPTANCE – June 4, 2013 meeting
C. NEW BUSINESS
1. Adopt FY 2014 RDA Budget – Consider Resolution No. 2013-03
Steve H. Thacker