|
|
|
 |
 |
Printer friendly page 
|
August 17, 2010Minutes of the Centerville City Council meeting held Tuesday, August 17, 2010 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.
MEMBERS PRESENT
Council Members Absent Justin Y. Allen
STAFF OR OTHER CITY PLEDGE OF ALLEGIANCE INVOCATION Steve Thacker, City Manager
OPEN SESSION MINUTES REVIEW AND ACCEPTANCE The minutes of the August 3, 2010 City Council meeting were reviewed. Councilman Cutler made a motion to approve the minutes. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (3-0). CONSIDER APPROVAL OF BOUNDARY LINE ADJUSTMENT FOR SCOTT BADGER RE: LOTS 15 AND 16 OF STEEPLECHASE FARM PUD Cory Snyder, Public Works Director, explained the petitioner seeks an exchange of title between Lots 15 and 16 of the Steeple Chase Farm PUD Subdivision. This is a result of a property dispute between the owners of these lots regarding a 5-7inch encroachment of Mr. Badger’s (petitioner) roof eaves and rain gutters. In order to resolve this dispute, the parties are seeking the City’s approval of the exchange in accordance with State Code 10-9a-608. The statute requires a “notice of approval to the county” from the local “land use authority”, i.e.; the City Council. On August 12, 2010, staff reviewed and checked the Steeple Chase PUD plat approval and the associated building permits issued for Lots 15 and 16. City staff made a visit to the site and measured the distance. It appears the contractor likely built the home too close to the property line and did not correctly survey the lot when setbacks were inspected (the contractor was to provide a 5 to 6-foot setback). The approved subdivision plat requires a 10-foot side separation between homes. Fortunately for Mr. Badger, the adjacent neighbor maintained the needed room to meet the 10-foot separation requirement for sides of buildings as required by the plat. This makes the plot of the lot lines null at this point, except for ownership. Staff believes the owners may need to address whether the sprinkler systems need to be modified between the two owners in caring for the lawn space between the homes. Thus, it is the opinion of staff that the request for an exchange of title does not violate the Steeple Chase Subdivision approval and can be deemed in compliance with the City's subdivision regulations. The Council was provided with a copy of the plat map showing the boundary lines being discussed. Councilman Wright made a motion to approve the Boundary Line Adjustment for Scott Badger regarding Lots 15 and 16 of Steeplechase Farm PUD. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (3-0). This motion was based on the following findings:
a. The Council finds that an exchange of title is allowed between adjoining property owners in accordance with Title 10-9a-608, uca. APPROVE RESOLUTION No. 2010-19 AMENDING THE CITY FEE SCHEDULE TO ADD A SPECIFIC FEE FOR EXCHANGE OF TITLE OR BOUNDARY LINE ADJUSTMENT APPLICATIONS Steve Thacker, City Manager, explained that the previous item on the agenda has caused staff to recommend the addition of a specific fee in the City Fee Schedule. The City Attorney has reviewed the matter with staff and suggested the Council could possibly charge a fee for a boundary line adjustment under the "Plat Amendment" section of the Fee Schedule. That fee is currently $300 (base fee) plus $500 "professional services deposit." However, the plat amendment typically creates more burdens on City staff when compared with an exchange of title or boundary line adjustment applications. It is therefore recommended that a specific fee be added to the City Fee Schedule for exchange of title or boundary line adjustment applications. Staff recommend a base fee of $125 to cover in-house staff time and a professional services deposit of $250, to apply toward charges from the City Engineer and the City Attorney for review of such matters. If the fees charged by the City Engineer and/or City Attorney exceed the $250, then the applicant would be obligated to pay the difference. If those professional service fees total less than the $250, the applicant would receive a refund of the difference. Staff responded to questions from the Council, such as the frequency of this type of request. Councilman Cutler made a motion to adopt Resolution No. 2010-19 amending the Centerville City Fee Schedule to add a Land Development Fee for review and approval of exchange of title or boundary line adjustment applications. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (3-0). AWARD BIDS a. Award bid to Morgan Asphalt in the amount of $149,970 for the Pheasantbrook CDBG Phase II project. Steve Thacker, City Manager, explained that bids for this project were solicited by ESI Engineering. The low bid was well below the Engineer’s estimate of $194,999. The Council was provided with a summary of project costs and funding. It shows $19,100 in engineering expenses (including surveying) to date, plus the construction bid amount of $149,970, for a total of $169,070. This leaves approximately $61,000 still available in the $230,000 project budget, to be used for construction management, contract contingency and other work that could be added to the contract’s scope of work. Staff and the Pheasantbrook HOA representatives will meet to discuss possible uses for the remaining funds. Several members of the Pheasantbrook HOA were present at the meeting, including the HOA President, and expressed gratitude to the City for their part in helping secure the grants for improvements in the Pheasantbrook development. Councilman Cutler made a motion to award a bid to Morgan Asphalt in the amount of $149,970 for the Pheasantbrook CDBG Phase II project (street and drainage improvements) and to authorize use of any non-committed project funds for additional project improvements not already specified in the current bid. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (3-0). b. Award bid for street sweeping to Jaketta Sweeping Services, Inc. in the amount of $40,800 Steve Thacker, City Manager, reviewed the bid tabulations for street sweeping services with the Council. The City’s budget includes $40,000 for street sweeping: $20,000 in the General Fund (Streets Budget) and $20,000 in the Drainage Utility Fund. The City has contracted with Jaketta in previous years and is satisfied with their work. Staff is recommending approval of the bid with Jaketta Sweeping Services, Inc. in the estimated amount of $40,800 for FY 2011 with the option to renew at the same unit prices for FY 2012.
Councilman Wright made a motion to award a bid for street sweeping services to Jaketta Sweeping Services, Inc. in the estimated amount of $40,800. The motion was seconded by Councilman Cutler and passed by unanimous roll-call vote (3-0). The Council discussed some proposed changes to the on-street parking regulations. Staff is recommending the current overnight restriction period for on-street parking be changed from November 15 – April 15 to the period of December 1 – March 15, thus reducing the current time frame. Randy Randall, Public Works Director and Neal Worsley, Police Chief, were present to give input regarding the proposed changes. Chief Worsley and Mr. Randall were supportive of reducing the length of the overnight on-street parking restriction. They also recommend additional provisions that would prohibit on-street parking during a snowstorm, regardless of time of day, and prohibit property owners from throwing or pushing snow back into the street. The Public Works Department has had many instances where streets and cul-de-sacs have been blocked by cars or other vehicles parked on the street which hinder their ability to plow streets and to have adequate area to push and store the snow. Many times private residents will also push snow onto a freshly plowed street, creating more work for the Street Department and an additional hazard. The Council agreed with staff’s recommendation to shorten the overnight on-street parking restriction period. But expressed concerns about the other proposed restrictions. The Council will discuss this matter again at a future meeting. MAYOR’S REPORT Mayor Russell updated the Council on recent meetings he has attended and other issues related to the City. CITY MANAGER’S REPORT a. Use of City property by Bountiful Baskets This activity on City Hall property has been ongoing during the summer months and seems to be going well. The operators are looking for possible indoor locations to move to in the winter months. The City Manager anticipates the operators asking to use the City property again next year during the warmer months. b. Reminder of emergency management training The City Manager reminded the Council of upcoming training sessions the Council members will need to attend in order to qualify for NIMS compliance. c. Confirm date of Volunteer Appreciation Dinner The City Manager reviewed some possible dates with the Council to hold a Volunteer Appreciation Dinner. The Council agreed to have the dinner at Fire House Pizza on October 4th. d. Whitaker Museum Project The City Manager updated the Council regarding the Whitaker Museum project. He reported that the project is on track and the scope of work should come in on time and close to the approved budget. MISCELLANEOUS BUSINESS a. Registration for ULCT Conference The Council was reminded of the upcoming ULCT Conference in September. b. Future work sessions The Council will have a work session with the Youth City Council prior to the regular meeting on Sept 2, 2010. This will be a kick-off for the New Year for the Youth City Council and a chance for them to share their goals with the City Council. c. Centerville Trails Book A local citizen, Royce Allen, has compiled a book of the trails in Centerville City along with historical information and he is planning on having copies printed and made available for purchase. The Council was supportive of this effort and discussed the possibility of using some of the trails budget to buy a number of copies to offer for sale. However, they agreed this matter should be referred to the Trails Committee for their consideration. The Council appeared to be supportive of the City promoting this book in its newsletters, website, etc. d. Davis Center for the Performing Arts The Council were reminded about an upcoming tour of the new performing arts center. The RDA and ACB Boards will meet afterwards to discuss fundraising efforts and other issues related to the project. At 8:20 p.m. the meeting was adjourned
09-07-10
|
|
| [ HOME | GOVERNMENT | DEPARTMENTS | ONLINE SERVICES | CALENDAR
] Powered by StarGov, an Infobytes Technology |