August 20, 2013
to: Mayor Russell
cc: Department Heads
from: Steve Thacker, City Manager
subject: City Manager’s Summary of August 20, 2013 Council Meeting
date: August 16, 2013
6:45 Canvass of August 13, 2013 Primary Election – The City Council, sitting as the Board of Municipal Canvassers, will meet at 6:45 p.m. to canvass the returns from the recent
Municipal Primary Election, as required by State law.
7:00 Regular City Council meeting
E.1. Minutes Review and Acceptance – The minutes to be approved are enclosed.
E.2 Summary Action Calendar
a. NovusAgenda Program – Staff recommend the Council approve the purchase of the NovusAgenda meeting management program which staff have now used for two Council
meetings during a pilot period. The current budget includes funding for this purpose. The annual cost would be $4,200 ($350 per month).
b. Chapel Ridge Cove Subdivision – This subdivision is ready to commence its warranty period.
c. Legacy Crossing Lot 6 – This project, which was Building D of the Legacy Crossing Apartments Phase, is ready to commence warranty period.
d. Waterline Bid Award – These two bids for labor and materials are for the construction of a waterline to serve the new office building on Lot 4 of the Legacy Crossing
development. The developer is responsible for the full costs of this waterline, but the work is administered by the City Engineer.
E.3. Public Hearing – Chapel Ridge Cove PUD Amended Plat – This plat amendment was requested by staff for reasons explained in the staff report. The Planning Commission recommends approval. However, the Clipper newspaper failed to publish notice of the public hearing on the date requested by the City; therefore, this matter will have to be postponed until the September 3 Council meeting. This matter is not delaying the construction of homes within the subdivision, several of which have already been permitted. Since the public hearing has been advertised on the City’s website and posted on site, staff concluded the matter should still be shown on the agenda but with a note indicating it will be tabled to the later meeting. The public notice error was not the fault of staff but of the Clipper newspaper.
E.4. Public Hearing – King Commercial Development Final Subdivision Plat – This commercial subdivision involves the redevelopment of two lots on Parrish Lane which currently contain the Good Spray Carwash and Subway. The Carwash will be demolished and the site will be redeveloped to include Subway in its present location plus a Beans and Brew business and Jiffy Lube.
E.5. Public Hearing – Subdivision Ordinance Text Amendment – The need for this text amendment to the City’s Subdivision Ordinance became apparent when staff were processing a flag lot development application. These amendments will allow a flag lot to be divided into more than two lots but still meet the small subdivision waiver allowance criteria. A plat will also be required for flag lot development. See the enclosed staff report from Cory Snyder for more explanation.
E.6. Fee Schedule Amendments – At their August 6 meeting the City Council approved an ordinance revising Culinary Water Impact Fees effective November 4, 2013. As a follow up, the City’s Fee Schedule needs to be amended to reflect these new fees.
E.7. Report Regarding Deer Within City Limits – This is a continuation of a discussion that began in an earlier meeting. Staff have received complaints from a few residents whose landscaping and gardens have been damaged by deer living within the city limits. Chief Worsley has researched this matter further and will report that to the City Council. In their earlier meeting the City Council requested staff bring back an ordinance for their consideration, which would prohibit the feeding of deer within city limits. However, based on his additional research and evaluation, Chief Worsley does not believe such an ordinance would have a meaningful impact and would be difficult to enforce. Therefore, he is not recommending such an ordinance.
E.8. Construction Code Updates – Earlier this year the Utah State Legislature adopted the 2012 editions of the various construction codes. Utah cities are subject to these codes as adopted by the Legislature; therefore, Centerville’s Code needs to be amended to adopt these same editions.
E.9. Mayor’s Report – Mayor Russell may wish to report on a few matters.
E.10. City Manager’s Report – I am proposing a fieldtrip to the gun range on Tuesday, September 17 prior to the regular meeting that evening. I will also provide an update on the Davis-SLC Community Connector Study. Cory Snyder and I recently met with UTA officials to be updated on this matter and will share that information with the City Council.
E.11. Miscellaneous Business – Please note the attachment regarding the ULCT Annual Conference, and in particular, the early registration deadline.
E.12. Closed meeting – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.
E.13. Action following closed meeting – I have attached for the Mayor and Council a Statement of Interest from someone willing to serve on the Parks and Recreation Committee. Mayor Russell recommends this appointment. The attachment is a confidential document until this appointment is approved.
Potential Agenda Items for September 3 regular City Council Meeting (subject to change):
• Police vehicle purchase
• Chapel Ridge Cove Amended Plat
• Financial report (unaudited) for FY 2013
• Report re: business regulations review
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, AUGUST 20, 2013 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting.
6:45 Canvass of August 13, 2013 Primary Election
According to State law (UCA 20A-4-301(2)(ii) the board of municipal canvassers shall meet to canvass the returns from a municipal primary election no sooner than seven (7) days and
no later than fourteen (14) days after the election
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT
Councilwoman Sherri Lyn Lindstrom
7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
City Manager Summary Memo
7:10 1. Minutes Review and Acceptance
Review and acceptance of August 6, 2013 meeting minutes
7:10 2. Summary Action Calendar
a. Approve NovusAgenda Program meeting management program
b. Chapel Ridge Cove Subdivision – Commence warranty period
c. Legacy Crossing Lot 6 – Commence warranty period
d. Award bids for Legacy Crossing Lot 4 Waterline to Kapp Construction in the amount of $45,150.50 for labor and Mountain States Supply in the amount of $26,767.50
plus tax for materials
7:10 3. Public Hearing - Chapel Ridge Cove PUD Subdivision - 2250 North 150 East
Consider amended plat for the Chapel Ridge Cove PUD Subdivision, located at approximately 2250 North 150 East, in the R-L(PD) Zone. Alan Prince, Prince Development
LLC, Applicant (ITEM TO BE TALBED TO THE SEPTEMBER 3, 2013 CITY COUNCIL MEETING)
7:10 4. Public Hearing – King Commercial Development Final Subdivision Plat
Consider final plat for the King Commercial Development located on Lots 2 & 3 of Parrish Park Subdivision, approximately 330 West Parrish Lane in the C-VH Zone, Eldon
Haake, TerraForm Companies, Applicant
7:20 5. Public hearing – Subdivision Ordinance Text Amendment
Public Hearing - Subdivision Ordinance Text Amendment - Flag Lots - Text amendment to Title 15, Subdivision Ordinance, regarding small subdivisions and flag lots.
Centerville City, Applicant - Consider Ordinance No. 2013-12
7:35 6. Fee Schedule Amendments – Culinary Water Impact Fees
Fee Schedule Amendments – Culinary Water Impact Fees – Consider Resolution No. 2013-21 Amending the Centerville City Fee Schedule Regarding Culinary Water Impact
7:40 7. Report Regarding Deer Within City Limits
Report from Police Chief Neal Worsley regarding deer within the City and related issues
8:00 8. Municipal Code Amendments - Construction Code Updates
Consider Ordinance No. 2013-13 Amending Title 10A, Chapter 2, of the Centerville Municipal Code Regarding Updated Versions of the Construction Codes
8:10 9. Mayor’s Report
8:15 10. City Manager’s Report
a. Schedule gun range fieldtrip
b. Davis-Salt Lake City Community Connector Study
8:25 11. Miscellaneous Business
a. ULCT Annual Conference – September 11 – 13, 2013
b. Approve purchase of 1-ton truck with snowplowing equipment
8:30 12. Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act,
and for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended
8:30 13. Possible action following closed meeting, including appointments to boards and committees
Marsha L. Morrow, MMC
Centerville City Recorder