August 21, 2012
to: Mayor Russell
from: Steve Thacker, City Manager
subject: City Manager’s Summary of August 21, 2012 Council Meeting
date: August 17, 2012
There will be no work session prior to the City Council meeting on Tuesday evening. Please remember, however, there is a work session scheduled for 7:00 p.m. the following evening, Wednesday, August 22 in the Multi-Purpose Room downstairs in City Hall. The work session is being held downstairs because the Planning Commission will be holding its regular meeting in the Council chambers. I hope to email an agenda for the work session by next Monday, along with pertinent documents. The Wednesday work session will be devoted entirely to the Main and Parrish intersection project. I have made Mr. Hainsworth aware that the work session will be downstairs and that there will be limited capacity for the public. I believe we can comfortably accommodate 20 or so of the public in addition to the City Council, staff, UDOT representatives and traffic consultant. I have suggested to Mr. Hainsworth that the limited space for the public to attend should be used by those who are most directly affected by the project.
7:00 Regular City Council meeting
E.1. Minutes Review and Acceptance – The minutes to be approved are enclosed.
E.2. July 4th Committee Report – Randy Burgoyne, Chair of the 2012 July 4th Festivities Committee, will report on the recent community celebration. The written report will be provided to the City Council Tuesday evening.
E.3. Discussion with Senator Todd Weiler – State Senator Todd Weiler, who replaced Dan Liljenquist, has offered to attend the City Council meeting and discuss upcoming legislative issues that may impact cities. Mayor Russell asked me to schedule some time for Senator Weiler on this agenda.
E.4. Summary Action Calendar
a. Amend Fee Schedule – At its most recent meeting, the City Council adopted an ordinance amending the Fire/EMS Impact Fees. However, the new fees also need to be added to the City’s Fee Schedule and the enclosed resolution will accomplish that. These impact fees are imposed at the time of building permit issuance for a new structure—i.e., residential, commercial, industrial, etc. These revenues are used to help pay the debt associated with new fire stations that have been built within the South Davis Metro Fire Agency service area.
b. Purchase of Police Vehicles – The current budget provides funding to replace three of the existing Police vehicles. These three vehicles will be purchased for a total amount of $86,774 under State contract from Willey Ford.
E.5. City Attorney Position – The City Council has discussed in two prior meetings the possibility of creating a full-time in-house City Attorney position to replace the current method of receiving legal services via contract with the law firm of Mazuran & Hayes. Lisa Romney, current City Attorney and partner in that law firm, desires to become an in-house attorney for a Utah city. Her first choice would be Centerville City. The City Council agrees this opportunity makes sense because the City would be receiving the services of a full-time city attorney for not much more cost than currently incurred under the legal services contract, which provides approximately the equivalent of a half-time city attorney. See the staff report for much more analysis and details pertaining to this matter.
E.6. Well Drilling Project – The City’s contractor has been drilling a new well near the intersection of Chase Lane and Main Street. As explained in the enclosed email from Kevin Campbell, the intent is to drill deeper than originally intended in the contract, which would incur additional cost. I will discuss the specifics of this matter next Monday with the City Engineer and report such at the Council meeting. The City Council may be asked to approve a contract amendment to pay for additional drilling depth.
E.7. Miscellaneous Business
a. ULCT Annual Conference – Please see the enclosed information about the Utah League of Cities and Towns Annual Conference in September. To get the best price on registration, officials wishing to attend should provide their registration information to Marsha by August 31.
b. Designation of City Engineer – The City receives engineering services via a contract with ESI Engineering. That agreement (enclosed) also designates Fred Campbell as the City Engineer, but gives him authority to appoint someone else as City Engineer in his absence. Fred has received a mission call for 18-24 months in duration, leaving in December. He wishes to suspend his services as City Engineer as of October 1. I don’t believe the current agreement anticipated an absence of that duration when it gave him authority to appoint someone to act as City Engineer in his place. Therefore, I want to recommend the appointment of Kevin Campbell as City Engineer in Fred’s absence. Kevin, in a practical sense, has been acting as Deputy City Engineer for a number of years and has been heavily involved in City projects.
c. Appoint Building Appeals Board – Our request to use the State Board to hear the appeal from the Chase Lane property owner has been denied. The letter from that State office is enclosed, explaining that denial. Therefore, the City needs to proceed on its own to appoint an Appeals Board. Tuesday evening we will discuss how to establish the Board.
E.8. Mayor’s Report –Mayor Russell may wish to report on a few matters
E.9. City Manager’s Report
a. CAFR Award – The City has been recognized again by the Government Finance Officers Association for the quality of its Comprehensive Annual Financial Report. See the enclosed notice about this recognition.
b. Retirement of City Hall Bond – Earlier this month the City made the last payment on the debt incurred to construct the City Hall building.
c. CDBG Application – Blaine will be on vacation next week but I will report in his absence on the status of the City’s application for a Community Development Block Grant to help the Riviera Townhomes property owners with some drainage and road repairs.
E.10. Closed meeting, if necessary –I do not see a need for a closed meeting at this time, but the agenda allows for that possibility.
E.11. Possible action following closed meeting – I don’t anticipate any appointments by the Mayor, but the agenda provides for that possibility.
8:25 RDA Meeting – Following the City Council meeting, the Council should adjourn into an Redevelopment Agency meeting to consider a request from Scott Marquardt of the Management & Training Corporation for tax increment assistance in connection with the construction of an office building and related parking structure on Lot 2 within the Centerville Corporate Park Subdivision. I have enclosed the recent Traffic Study conducted by Joe Perrin of Atrans Engineering. The purpose of that study was to evaluate the parking needed for this project, as well as the traffic impact on City streets in the vicinity of Market Place and Parrish Lane. Another purpose for that study relates to the Main and Parrish intersection project, the subject of the Wednesday work session.
Jason Burningham, the City’s financial advisor, is also preparing an advance document for the RDA Board, evaluating the need for tax increment assistance on this project. If received in time for the advance packet it will be enclosed; if not, it will be emailed when available.
Potential Agenda Items for September 4, 2012 City Council Meeting (subject to change):
• Presentation from Mary Ellen Smoot regarding new book being written about Centerville
• Public hearing – PDO Zone Amendment - Legacy Crossing at Parrish Lane, a Mixed-Use Development, at corner of Parrish Lane/1250 West, amending Lot 6 to allow for one multi-family apartment building
• Financial Report for FY 2012
• Discuss recycling issues
• Possibly a work session with Planning Commission re: potential sign code revisions, occupancy of single-family homes, hillside annexation, review of planning priorities, code enforcement process, etc. (subject to direction from Mayor)
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, AUGUST 21, 2012 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting, other than Time: public hearings, which will not be held earlier than the times shown.
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT – Steve Thacker
7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
7:10 1. MINUTES REVIEW AND ACCEPTANCE – August 7, 2012 meeting
7:10 2. Report from 2012 July 4th Festivities Committee Chair Randy Burgoyne
7:20 3. Discussion with Senator Todd Weiler regarding legislative issues
7:40 4. Summary Action Calendar
a. Consider Resolution No. 2012-17 amending the Centerville City Fee Schedule as it pertains to Fire/EMS Impact Fees
b. Purchase of three Police vehicles from Willey Ford in the amount of $86,774
7:45 5. City Attorney position
a. Approve job description
b. Public hearing re: proposed pay grade for City Attorney position
c. Ordinance No. 2012-25 amending Position Pay Grade Schedule
d. Employment Agreement
e. Resolution No. 2012-18 appointing Lisa G. Romney as the City Attorney
7:55 6. Well Drilling Project
a. Staff Report
b. Approve contract amendment
8:05 7. Miscellaneous Business
a. ULCT Annual Conference registration by August 31
b. Designation of City Engineer
c. Appoint Building Appeals Board
8:15 8. Mayor’s Report
8:20 9. City Manager’s Report
a. CAFR Award
b. Retirement of City Hall Bond
c. CDBG application
8:25 10. Closed meeting, if necessary, for reasons allowed by state law
8:25 11. Possible action following closed meeting, including appointments to
boards and committees
8:25 Adjourn to RDA meeting
Marsha L. Morrow, MMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA
NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 8:25 P.M. ON TUESDAY, AUGUST 21, 2012 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
8:25 A. ROLL CALL
B. MINUTES REVIEW AND ACCEPTANCE – July 17, 2012 meeting
C. NEW BUSINESS
1. MTC tax increment assistance - Consider tax increment assistance agreement with Dayton West for office building and related parking structure on Lot 2 within the Centerville Corporate Park Subdivision
Steve H. Thacker