November 7, 2012
to: Mayor Russell
from: Steve Thacker, City Manager
subject: City Manager’s Summary of November 7, 2012 Council Meeting
date: November 2, 2012
Please note the meeting has been moved from Tuesday to Wednesday evening due to the elections. There is no work session so we will begin at 7:00 p.m. Councilman Justin Allen will be absent.
E.1. Minutes Review and Acceptance – The minutes to be approved are enclosed.
E.2. Summary Action Calendar
a. Warranty period – The LDS Chapel on Lund Lane is ready for termination of its warranty period.
b. Amend fee schedule – This is a minor tweaking of the Fee Schedule. Developers are responsible for the costs of engineering and legal services incurred by the City as a result of reviewing and approving their development proposals. This requirement has been in the Fee Schedule for several years. However, now that the City Attorney is in-house rather than providing services via contract, the footnotes relating to this requirement should be revised. Developers will continue to be required to pay a deposit up front to offset engineering and legal services with the understanding that they will be billed for any overruns, or will be refunded any amount of the deposit that is not actually used to cover the City’s costs for these services. The amount of the deposit will remain the same.
c. Ordinance Prohibiting Hunting – This is on the Summary Action Calendar because it was discussed extensively in several Council meetings earlier this year, including a public hearing. Final Council action, however, had to wait until the State Wildlife Board approved the City’s proposal, which occurred earlier this week. Therefore, now the Council may proceed by approving an ordinance which will prohibit hunting within the City limits between the Firebreak Road and Sheep Road. The City Council conceptually agreed upon this area earlier this year, but had to wait until approval was received from the State Wildlife Board.
d. Amend Code re firearms – This is related to the action in Item c of the Summary Action Calendar. The City Attorney has identified a need to amend the City ordinance regarding the discharge of firearms within city limits—to allow for the possibility of using firearms for hunting purposes in areas that are still available for hunting. This will bring the firearms ordinance into harmony with the prohibition on hunting within a portion of the city.
E.3. Public Hearing – Zoning Code Text Amendment – The Planning Commission, in response to a request from a developer, recommends amending the Zoning Code relating to PDO Zone development standards. In particular, the amendment would revise the “track perimeter setback” requirements to permit a single-family development using the PDO provisions to utilize the underlying zone’s setbacks for side yard areas in addition to the underlying zone’s rear yard setbacks. This is explained further in Cory’s enclosed staff report. This revision is being sought by the developer of the Chapel Ridge Cove Subdivision to accommodate the particular layout of his residential project.
E.4. Public Hearing -- Chapel Ridge Cove Subdivision PDO Amendment – The Planning Commission recommends approval of the following amendments to the PDO Master Conceptual Plan for the Chapel Ridge Cove project:
• Reduce the right-of-way from 46 feet to 44 feet and adjust the asphalt width from 29 feet to 28 feet.
• Allow rear decks to encroach 10 feet into the rear yard setback.
Cory’s enclosed staff report explains this further.
E.5. Public Hearing – Final Subdivision, Chapel Ridge Cove – This matter is shown on the agenda because it was advertised as a public hearing for this particular meeting. However, the developer is still working on some of the conditions attached to the Planning Commission’s approval of this matter. The City Council will not be asked to consider the matter until these conditions are met. Therefore, the Council should postpone this matter to the November 20th meeting.
E.6. Public Hearing – Zone Map Amendment re Woods Park Subdivision – Although this matter has been advertised for a public hearing in this meeting, the developer has requested a postponement. Therefore, the City Council should postpone this matter, including the public hearing, to the November 20 Council meeting.
E.7. Continue Discussion of Parks Capital Improvement Plan, Impact Fee, Etc. – These matters were discussed at the prior Council meeting. Since then staff have updated cost estimates with the help of the City Engineer and have revised the Park Impact Fee Facilities Plan and related Impact Fee Analysis. Staff would like to review these documents again with the City Council. If the City Council can agree on an increase in the Park Impact Fee, then a public hearing can be set and noticed for a future meeting. The enclosed Impact Fee Plan/Analysis is the latest version, but is under further review by staff. There may be more revisions by Wednesday evening.
E.8. Mayor’s Report – The Mayor will likely report on a few matters, including South Davis Metro Fire Agency topics. The Agency’s latest monthly report is enclosed.
E.9. City Manager’s Report – I will remind the Council of the Retirement Open House for Fred Campbell, former City Engineer to be held on November 13th from 3:30 to 6:00 p.m. Councilwoman Lindstrom would also like the Council to decide when they will be holding their first meeting in January. The first regular meeting would normally fall on Tuesday, January 1st, but due to the holiday could be shifted to the following night or to the following week. Setting the date of that meeting would allow Council members to plan around that obligation.
E.10. Miscellaneous Business
a. Landmarks Commission newsletter – The Landmarks Commission would like to start publishing a newsletter that would be sent to owners of historic register properties and other interested persons. They would like to know what involvement the Council wants
in reviewing and approving that newsletter before it goes out each time. Councilman Ken Averett, Liaison to the Landmarks Commission, will lead out on this subject.
b. Museum activities in 2013 – I have enclosed a list of activities the Museum Board has proposed for 2013. They have discussed the list with me; however, I want the Council to also have a chance to react if you have any concerns. Many of these activities will be
c. Status of Cemetery Space – The new section in the cemetery is divided into two parts: one for single-space burial and the other for double-depth burial. The enclosed map shows the status of sales in those two areas. It shows that there are just a few spaces left in the single-space section and most of the double-depth burial area is still unsold. Therefore, staff is seeking the Council direction regarding whether to open up some of the double-depth
area for single-space burials.
d. Review City Newsletter – A draft of the City newsletter is to be emailed to you by Monday evening, giving you two days to review it before the Council meeting.
E.11. Closed meeting, if necessary – At this time, I do not know of a need for a closed meeting, but the agenda allows for that possibility.
E.12. Appointments to boards and committees – A number of terms on City boards and committees expire by the end of this year. The Mayor may have some recommendations for appointment or reappointment to those positions.
8:45 RDA Meeting – The purpose of the RDA meeting is to hear the request from Pheasantbrook Homeowners Association for additional financial assistance for repairs related to the December 1, 2011 windstorm. At their July 17, 2012 meeting, the RDA Board approved a grant of $91,093 for such repairs. The minutes of that RDA meeting are enclosed. Also enclosed is a document from the HOA requesting an increase in the grant amount from $91,093 to $125,000. Apparently the Board was under the mistaken understanding that the RDA had approved the possibility of going up to $125,000 in the earlier meeting. Staff corrected that misunderstanding with Board representatives and asked them to come back before the RDA Board if they wished to request more funding. The Board has at least three options: 1) deny the request for additional grant or loan; 2) approve the additional amount as a grant; 3) approve the additional amount as a loan, with expectation to be paid back over time as assessments are collected from homeowners.
Potential Agenda Items for November 20, 2012 City Council Meeting (subject to change):
• Public Hearing – Final Subdivision – Chapel Ridge Cove Subdivision – 2250 North 150 East; consisting of 10 building lots, located at 2250 North 150 East, located in the R-L(PD) Zone - Postponed from November 7 meeting
• Public hearing – Zone Map Amendment on property located at approximately 2250 North 800 West from A-L to R-L - Woods Park Subdivision – Postponed from November 7 meeting
• Hire consultant for update of water and storm drain impact fees
• Monthly financial report
• Direction to staff regarding Chase Lane dangerous building
• Work session re: code enforcement program
CENTERVILLE CITY COUNCIL AGENDA
Note: The regular City Council meeting is being held on Wednesday, November 7 and not Tuesday, November 6 (Election Day).
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON WEDNESDAY, NOVEMBER 7, 2012 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting.
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT – Councilman Ken Averett
7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
7:10 1. MINUTES REVIEW AND ACCEPTANCE – October 16, 2012 work session; October 16, 2012 meeting
7:15 2. Summary Action Calendar
a. Terminate warranty period for LDS Chapel on Lund Lane
b. Amend Fee Schedule Summary re fees for professional services relating to new development – Consider Resolution No.
c. Consider Ordinance No. 2012-04 prohibiting hunting within Centerville City limits between Sheep Road and Firebreak
d. Amend Municipal Code Section 13-03-060 re firearms – Consider Ordinance No. 2012-28
7:20 3. Public hearing – Zoning Code Text Amendment Chapter 12-41, Planned Development Overlay Zone (PDO) to modify tract perimeter setbacks – Consider Ordinance. No. 2012-29
7:30 4. Public Hearing – Chapel Ridge Cove Subdivision located at approximately 2250 North 150 East in the R-L(PD) Zone – Modify PDO Zone approval, which includes changes to right-of-way and street crossing section widths and setbacks for decks – Consider Ordinance No. 2012-30
7:45 5. Public Hearing – Final Subdivision – Chapel Ridge Cove Subdivision – 2250 North 150 East; consisting of 10 building lots, located at 2250 North 150 East, located in the R-L(PD) Zone – To be postponed to November 20 meeting
7:45 6. Public hearing – Zone Map Amendment on property located at approximately 2250 North 800 West from A-L to R-L - Woods Park Subdivision – To be postponed to November 20 meeting
7:45 7. Continue discussion of Parks Capital Improvement Plan, Impact Fee Facilities Plan and Impact Fee Analysis
8:15 8. Mayor’s Report
a. South Davis Metro Fire Agency
8:20 9. City Manager’s Report
a. Open House for former City Engineer
b. Determine when to hold first meeting in January 2013
8:25 10. Miscellaneous Business
a. Landmarks Commission newsletter
b. Museum activities in 2013
c. Review status of available space in cemetery and discuss whether to convert double-depth burial area to single-depth
d. Review City Newsletter
8:45 11. Closed meeting, if necessary, for reasons allowed by state law , including, but not limited to, the provisions of Section 52-4-205 of the Utah Open and Public Meetings Act, and for attorney-client matters that are privileged pursuant to Utah Code Ann. § 78B-1-137, as amended.
8:45 12. Possible action following closed meeting, including appointments to boards and committees
8:45 RDA Meeting
Marsha L. Morrow, MMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA
NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 8:45 P.M. ON WEDNESDAY, NOVEMBER 7, 2012 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Meetings of the Centerville Redevelopment Agency Board may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
8:45 A. ROLL CALL
B. MINUTES REVIEW AND ACCEPTANCE – October 2, 2012 meeting
C. NEW BUSINESS
1. Request from Pheasantbrook re financial assistance for wind damage
Steve H. Thacker