May 3, 2010 Amended

5:45 Work Session – Mayor Russell agreed with my suggestion of a work session to review the Street Maintenance Plan and 400 West safety issues. In their last regular meeting, the City Council approved two bid awards for street maintenance activities, but requested an update in a future meeting of the City’s 5-year Street Maintenance Plan. My understanding is that the Council would like to know the status of the implementation of that Plan—i.e., what has not been done that was recommended to be done by this point in the Plan. Randy Randall, Public Works Director, has prepared a written summary of the status of the Plan’s implementation, as well as a map visually depicting which streets have not been improved according to the Plan to date.

I anticipate the first subject described above will require about 30 minutes. The second subject is a follow up on the 400 West Street safety issues. In their February 16 meeting, the City Council directed staff to implement some of the traffic consultant’s recommendations, but to come back with cost estimates for other possible improvements. My enclosed staff report describes what staff have done to date since that meeting. At this point, I would like further direction from the Council regarding the improvements the Council would like us to make. Cost estimates of various possible improvements are included in the staff report. I have notified Pauline Bowen, representing the Stewart Elementary School Safety Committee, of this work session.

Dinner will be available beginning at 5:30 p.m. Please be ready to begin the work session at 5:45 p.m.

7:00 Regular City Council Meeting

E.1. Minutes – The minutes to be approved are enclosed.

E.2. Summary Action Calendar
a. Permit Fees for Raising Chickens and/or Rabbits – Per the Council’s direction at an earlier meeting, staff are recommending fee amounts for the permits required to raise chickens and/or rabbits. Staff recommend an initial fee of $10 and a $5 annual renewal fee.
b. Accept Easement from Davis County – A segment of the Ford Canyon Trail has been constructed through the Ricks Creek Debris Basin, with the County’s approval. The County is now asking the City Council to accept an easement pertaining to this use of their property.
c. Bid awards for Police Department – The current budget includes funding for three vehicles in the Police Department, one of which was purchased earlier. The Department would like to proceed now with the purchase of the other two vehicles. Blaine and I are okay with this.

E.3. Water Conservation Plan – This subject was introduced at the April 20 Council meeting. At that time, however, I requested the continuation of this matter so that some revisions could be made to the Plan document. Therefore, the City Council continued the public hearing until the May 4 meeting. The revised Plan is included in the advance packet.

E.4. Review Crime Statistics for 2009 – Police Chief Neal Worsley will attend the meeting to comment on the enclosed crime statistics for 2008 and 2009 and answer questions. Mayor Russell and I agreed the Council might appreciate an opportunity to see these statistics and discuss such with the Chief.

E.5. Proposed Budget for FY 2011 – I will be working over the weekend on my Budget Message. Therefore, the Council will not receive my Proposed Budget until Tuesday evening. In order to initiate the public process pertaining to the Budget, I recommend the Council adopt my Proposed Budget as the Tentative Budget that evening. The Council will still be able to make changes to it before adopting a Final Budget on June 15. A public hearing would be held at the June 1 Council meeting, preceded by a Budget Newsletter and notice of the public hearing mailed to all city residents. At next Tuesday’s meeting I will provide some highlights of the Proposed Budget. After the Council adopts the Tentative Budget and sets a date for a public hearing, the Council should adjourn to an MBA meeting and then to an RDA meeting to take the same actions relating to the FY 2011 budgets for those entities.

E.6. Mayor’s Report – The Mayor will likely want to report on a few matters.

E.7. City Manager’s Report – I may report on a few matters.

E.8. Miscellaneous Business
a. Series of newsletter articles – As was mentioned in an earlier meeting, Tamilyn Fillmore is willing to write a series of articles for the City newsletter relating to decisions made by the Planning Commission and City Council. Please see her enclosed emails for her suggestions.
b. Liability Reinsurance Premium – Recently Blaine and I met with the Executive Director of URMMA, the City’s risk insurer, who offered an option regarding our reinsurance premium. In essence, it is the question of whether the City wants to pay a higher premium in order to reduce the attachment point at which reinsurance protection kicks in. This is not a judgment that Blaine and I thought we should make, so we will apprise the Council of this option and seek their direction.
c. New City Website – This will be an update of this project, which hopefully is getting close to a public launch. The City Council will have an opportunity, however, to view the website again before it goes public.

E.9. Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting, but the agenda allows for that possibility.

E.10. Possible Action following closed meeting – This agenda item allows for the possibility of action by the Council on any matter that may be the subject of a closed meeting, including appointments to boards and committees.

RDA Meeting – In addition to the adoption of a Tentative Budget for the Redevelopment Agency, the agenda for the RDA meeting shows an update from staff about the Parrish-Legacy Crossing Community Development Area.

Potential Agenda Items for May 18, 2010 City Council Meeting:

• Swearing-in of Youth City Council members
• Staff report re: Centerville Canyon Debris Basin project
• Comcast Franchise Agreement
• Monthly Financial Report
• Review draft of May 2010 newsletter
• Red Flag Rules (Federal mandate)
• RDA Meeting
• Budget work session

ST/mlm

AMENDED CENTERVILLE CITY COUNCIL AGENDA
MAY 3, 2010 - 10:00 A.M.

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, MAY 4, 2010 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.

Tentative - The times shown below are tentative and are subject to change during the meeting, other than public
Time: hearings, which will not be held earlier than the times shown.

5:45 WORK SESSION - Review Five-year Street Maintenance Plan and 400 West Safety Issues

7:00 A. ROLL CALL

B. PLEDGE OF ALLEGIANCE

C. PRAYER OR THOUGHT - Mayor Ronald G. Russell

7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E. BUSINESS

7:10 1. MINUTES REVIEW AND ACCEPTANCE - April 20, 2010 City Council meeting

7:15 2. Summary Action Calendar
a. Amend City Fee Schedule to establish permit fees for raising chickens and/or rabbits - Approve Resolution No. 2010-08
b. Accept easement from Davis County for Ford Canyon Trail through Ricks Creek Debris Basin
c. Approve bid awards for the Police Department to:
(1) Ken Garff Ford in the amount of $21,995.92 for the purchase of a 2010 Ford Crown Victoria patrol car
(2) Willey Ford in the amount of $18,162.00 for a 2010 Ford Fusion detective car

7:20 3. Centerville City Water Conservation Plan
a. Continue public hearing
b. Adopt Centerville City Water Conservation Plan updated April 2010

7:35 4. Review crime statistics for 2009

7:50 5. Proposed Budget for FY 2011
a. City Manager’s presentation
b. Adopt Tentative Budget
c. Set date for public hearing and work session
8:05 d. ADJOURN TO MBA meeting
8:10 e. ADJOURN TO RDA meeting

8:20 6. Mayor’s Report

8:30 7. City Manager’s Report

8:35 8. Miscellaneous Business
a. Suggestions for series of newsletter articles
b. Discuss City’s options regarding liability re-insurance premium
c. Status of new City website

8:55 new 9. Curbside Green Waste Collection and Recycling Program: Discuss public notice and implementation schedule

9:10 10. Closed meeting, if necessary, for reasons allowed by state law

9:15 11. Possible action following closed meeting, including appointments to boards and commissions

F. ADJOURNMENT

Marilyn Holje, MMC
Centerville City Recorder

MUNICIPAL BUILDING AUTHORITY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE MUNICIPAL BUILDING AUTHORITY OF CENTERVILLE CITY WILL HOLD A SPECIAL PUBLIC MEETING AT 8:05 P.M. ON TUESDAY, MAY 4, 2010 AT THE CENTERVILLE CITY COUNCIL CHAMBERS, 250 NORTH MAIN, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

8:05 A. ROLL CALL

B. MINUTES REVIEW AND ACCEPTANCE - June 16, 2009 MBA meeting

C. BUSINESS

1. FY 2010-2011 Budget
a. City Manager=s presentation
b. Adopt FY 2011 MBA Tentative Budget

8:10 D. ADJOURN TO RDA MEETING

Marilyn Holje, MMC
Municipal Building Authority Secretary

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 8:05 P.M. ON TUESDAY, MAY 4, 2010 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.

Meetings of the City Council of Centerville City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207, as amended. In such circumstances, contact will be established and maintained via electronic means and the meeting will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time:

8:05 A. ROLL CALL
P.M.

B. MINUTES REVIEW AND ACCEPTANCE - April 20, 2010 RDA minutes; April 20, 2010 RDA/ACB minutes

C. NEW BUSINESS

1. FY 2010-2011 Budget
a. City Manager’s presentation
b. Adopt FY 2011 RDA Tentative Budget

2. Update regarding Parrish-Legacy Crossing CDA

8:15 D. ADJOURN TO CITY COUNCIL MEETING


Steve H. Thacker
Executive Director