Minutes of the Centerville City Council Strategic Financial Planning Work Session held Tuesday, March 29, 2005 at 6:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT:

Mayor: Michael L. Deamer

Council Members: Paul Cutler

Jack Dellastatious

David R. Gutke

Debbie L. Randall

MEMBERS ABSENT: R. Dean Layton

STAFF PRESENT: Steve Thacker, City Manager

Blaine Lutz, Finance Director/Asst. City Manager

Cory Snyder, Community Development Director

David Miller, Judge

Delbert Dillingham, Court Clerk Supervisor

Randy Randall, Public Works Director

Neal Worsley, Police Chief

Connie Larson, Recording Secretary

WORK SESSION REGARDING PREPARATION OF BUDGET

CENTERVILLE CITY DEBT

Blaine Lutz, Finance Director, Asst. City Manager, explained the only General Fund debt the City has is the bond for City Hall. He said the outstanding principal on the bond is $1,310,000, and the bond should be paid off in August of 2012. Mr. Lutz explained in recent years the City has issued revenue bonds for the water and drainage fund to cover fluoridation, new water projects, and subdrain projects. He said water and drainage fees are designated to pay off these bonds by 2020.

Mayor Deamer asked how the Municipal Building Authority figures into this debt. Mr. Lutz explained the Municipal Building Authority owns City Hall and the City is leasing it. He said the Municipal Building Authority was the financing tool, because at that time the City could not pledge sales tax revenue to guarantee bond repayment.

Blaine Lutz explained that revenues for the coming fiscal year are expected to be the similar to this year, with some growth in sales tax and property taxes. Mr. Lutz said the Utah State Legislature

is still considering the possibility of changing the distribution formula for local sales taxes. Mr. Lutz said the remaining property within Market Place has excellent potential of being built-out during the next few years, which will bring extra revenue to the City.

Neal Worsley, Police Chief, asked for one new entry-level police officer to allow a seasoned officer to transfer laterally to the detective division to help with increased demand in this area. He also asked for an extra patrol officer if Wal-Mart is built by January 2006, as he believes the store will create more traffic issues. Mr. Worsley said a detective car can be used for a patrol car, which will eliminate the need for an additional patrol car for this year. He said new bar lights for patrol cars are needed to replace the outdated bar lights, along with laptop computers, telephone recording equipment, a police storage building, and office furniture.

Delbert Dillingham, Justice Court Supervisor, explained there was a 22 percent increase in revenue during this fiscal year, due to several factors, including credit card payments being taken over the phone for outstanding fines. He said there has been an increase in fines for overnight street parking during the winter months, and on Failure To Appear (FTA) fines. Mr. Dillingham said there has been an $18,000 reduction in expenditures from the previous year because the court remodeling has been completed. Mr. Dillingham is requesting one part-time clerk to work a minimum of 30 hours per week.

Judge Miller said there is a possibility that within the next three years, the courtroom and the clerk’s office may need to be expanded to accommodate potential growth.

Cory Snyder, Community Development Director, would like a GIS Technician/Planner that would be jointly shared with the Public Works Department. He said a CBO/Building Inspector would only be needed if Sunrise Engineering closed their business, or if the City dismisses or releases the company.

Randy Randall, Public Works Director, is requesting a change to a full-time mechanic position from part time in order to improve the quality of maintenance, as well as save the City money in the long run. He said that many times the employees who are running the snowplows must also repair the vehicles themselves, which slows down the snow removal. Mr. Randall is also requesting he be allowed to purchase some GPS equipment so that he can start collecting GIS data and then purchase additional equipment in the coming years.

Steve Thacker, City Manager, said he would like a summer intern to help with projects during the summer. Blaine Lutz said the ITS Committee has discussed the possibility of combining information technology into one accounting area. He would like to purchase a digital copier which is more efficient than the older copiers. He said the carpet on the top floor of City Hall is scheduled to be replaced in May 2005.

Councilman Dellastatious reported the Community Foundation has turned the Christmas decorations over to Centerville City. He said the Foundation has approved the paving bricks fund raiser for the children’s playground at Founders Park, with each brick to be sold at $30 for individuals or $50 for a business. Melissa Hogan gave a report to the Foundation of various grants. Councilman Dellastatious also reported that Harold Yancey is working on the possibility of obtaining a piano for the council chambers for wedding receptions and recitals. Cherie Cawley is looking for donations for the 4^th of July parade.

Mayor Deamer said he will plan a work session for the City Council in the near future for Council to review the results of a mock disaster exercise that was held earlier.

The meeting was adjourned at 9:10 p.m.

Marilyn Holje, City Recorder Date Approved

Connie Larson, Recording Secretary