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2005 Minutes and Agendas: CIty Council Agenda - June 11, 2005
Monday, June 20, 2005 - 10:17 AM
interoffice MEMORANDUM
to: Mayor Deamer
City Council
Department Heads
from: Steve Thacker, City Manager
subject: City Manager’s Summary of June 21, 2005 Council Meeting
date: June 17, 2005
6:00 Budget Work Session - Mayor Deamer has requested a budget work session at 6:00, prior to the regular meeting to allow the City Council more time to discuss budget issues before adopting a final budget. He has also requested that I reserve an hour in the regular agenda in connection with budget adoption to allow further discussion of budget issues, if needed. At the Mayor’s request, I am preparing a list of budget issues that have either been discussed or are yet to be discussed prior to adoption. This list will include identification of the issue, the budget impact, and my recommendation regarding each issue. This may not be a complete list of what the Council wishes to discuss, so please come prepared to identify and address other budget issues that you believe should be dealt with before the final budget is adopted. My list of issues–along with supporting information-- is not yet ready for the packet and, therefore, will be delivered to you on Monday. Please remember to bring your Budget books with you Tuesday evening. Dinner will be available beginning at 5:30 p.m. If you do not plan on eating with us, please advise Marilyn or Marsha by 5:00 p.m. on Monday, June 20.
REGULAR COUNCIL MEETING
E.1. Summary Action Calendar
a. Commence warranty period - Island View Plat N Subdivision is ready to begin its two-year warranty period.
b. Accept Easements - The developer of a commercial site at the corner of Porter Lane and the Frontage Road is required to provide public utility easements to the City before beginning construction. The City Council should formally accept these easements.
E.2. Amendment of FY 2004-05 Budget - In June of each year, we typically amend the current budget so that total expenditures by department or by fund do not exceed the approved amounts. Blaine has enclosed a list of the recommended amendments, some of which will cause the total revenues and total expenditures for the General Fund to exceed the approved Budget. Therefore, the City Council must hold a public hearing on the proposed amendments. Additional revenues associated with the additional expenses will also be appropriated so there will be no need to use fund balance to cover these expenditures.
E.3. FY 2005-06 Budget - The adoption of the new budget requires several formal actions as shown on the agenda. A resolution adopting the certified tax rate may not be ready for Council action due to disagreement between City staff and the County Assessor regarding property valuation. The ordinance adopting the compensation plan can be revised if the Council modifies my recommendations regarding pay raises. The Council should also adopt a resolution approving the salary for the Justice Court Judge and approve revisions to the health insurance benefit package for City employees after discussing this matter in the earlier work session. After addressing all these matters and any other budget issues the Council wishes to deal with, then the Council should adopt Resolution No. 2005-13, adopting the Centerville City FY 2006 Budget of Funds. After that point, the Council should adjourn into an MBA meeting to adopt the final MBA Budget. The adoption of the RDA Budget can wait until Council goes into an RDA meeting following City Council meeting.
E.4. Centerville Zoning Code Amendments - At their June 7 meeting, the City Council expressed reluctance to approve a total prohibition on the use of electronic signs. The Council tabled action on that ordinance and directed staff to bring back an ordinance establishing a six-month moratorium on the use of electronic signs, to allow staff and the Planning Commission time to revise the existing Code. The agenda shows the possibility of either action–i.e., the adoption of a moratorium or consideration of the ordinance presented at the last meeting.
E.5. Proposal to limit hours of business operations - During the May 17 Council meeting, the City Attorney and Police Chief were asked to do some more research on this subject. Their reports are enclosed. Council now needs to decide whether to go forward with the drafting of an ordinance that would limit night-time hours of business operations in Centerville.
E.6. Cost sharing proposal for drainage culverts - This matter has been discussed with the Council several times over the past year. The City Engineer and Public Works Director are in the final phase of negotiations on a package of proposed drainage improvements under the railroad corridor. A written proposal is not yet ready for this packet, however, so a presentation will be made Tuesday evening by the City Engineer or City Manager. A formal agreement involving Centerville City, the Union Pacific Railroad, the Utah Transit Authority, and Davis County can be prepared for action at a later meeting, assuming the City Council agrees with staff’s recommendations.
E.7. Park Improvements
a. Staff update report - Blaine prepared the enclosed report updating the status of five park/parkway projects
b. Revise Founders Park/City Hall Complex Master Plan - The Parks and Recreation Committee is proposing revisions to the current master plan for the Founders Park/City Hall Complex. They would like to study this matter further before recommending formal changes to the plan; however, they would like the Council’s reaction to the tentative revisions because the committee would like to display a drawing of the proposed revised master plan during the July 4th celebration at the playground fundraiser booth. This would show our citizens how our new pavilion fits into the ultimate master plan.
c. Phasing Plan and Cost Estimates for Northeast Park - As a foundation for a possible agreement between the RDA and City regarding funding for the northeast park, the Council needs to review a proposed phasing plan and cost estimates. These were reviewed by the Parks and Recreation Committee earlier this week.
d. Agreement with Redevelopment Agency for use of additional tax increment - Because of a June 30 deadline imposed by 2005 State legislation, the City Council must decide at this meeting whether to approve an agreement requesting funding from the Redevelopment Agency for the northeast park improvements.
E.8. Revisions to sick leave policy - I made a commitment a couple of months ago to the Employee Association officers to recommend a revision to the City’s sick leave policy (see the backup report for details).
E.9. Minutes Review and Acceptance - The minutes to be approved are enclosed.
E.10. Mayor’s Report - I assume the Mayor will report on a few matters.
E.11. City Manager’s Report - I will also report on a few matters.
E.12. Miscellaneous Business
a. July 2005 Newsletter - The draft of the next newsletter is enclosed for your review and proposed revisions.
E.13. Closed Meeting - Since there will soon be another vacancy on the Planning Commission, I assume the Mayor will want to go into a closed meeting to discuss names of those who could be appointed.
E.14. Possible Action Following Closed Meeting - This is on the agenda in case any action is appropriate from the closed meeting.
10:30 RDA Meeting - The RDA agenda includes the adoption of the final RDA Budget as well as two actions relating to the use of additional tax increment for northeast park improvements. The agreement referred to in item C.3. is the same agreement enclosed for item 7.d. in the City Council meeting; therefore, it has not been copied again.
Future Agenda Items (subject to change)
July 5, 2005 City Council Meeting
• Community Service Award to Brian Hulse, outgoing Planning Commissioner
• Community Service Award to Ken Averett, outgoing Planning Commissioner
• Hearing re: Revocation of a business license - Phil’s Auto
• Public hearing on petition filed by Uintah Development LLC to rezone approximately 27.89 acres of property located at 675 North Main from A-M (Agricultural-Medium) to R-H (Residential-High), from A-L to R-H (PDO), and from A-L to R-L, for the purpose of developing a planned unit development - Consider Ordinance No. 2005-10
• Williamsburg Place Subdivision final plat (if ready)
• Report from Code Enforcement Task Force
• Agreement re: funding of railroad drainage culvert improvements
• Approve purchase of playground for Founders Park
ST/mh
cc: News Media
Planning Commission
Intern
Centerville Citizens
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