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2005 Minutes and Agendas: City Manager's Summary Memo and City Council Agenda for August 2, 2005
Friday, July 29, 2005 - 12:32 PM
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, AUGUST 2, 2005 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business.
Tentative - The times shown below are tentative and are subject to change during the meeting, other than public
Time: hearings, which will not be held earlier than the times shown. The symbol “(rcv)” near the left
margin indicates the need for a roll call vote.
6:00 WORK SESSION - Police Department Records Management System
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. INVOCATION - Councilwoman Debbie Randall
D. COMMENDATIONS AND AWARDS -
(1) Presentation by Utah Humanities Council and Zions Bank representative of Mayor’s Humanities Award to Danielle Burgoyne, Historic Sites Committee Chairman
(2) Presentation of Certificate of Commendation to Danielle Burgoyne, outgoing Historic Sites Committee Chair
(3) Presentation of Certificate of Commendation to Margy Richter, outgoing Historic Sites Committee member
(4) Presentation of Certificate of Commendation to Maurine Ward, outgoing Historic Sites Committee member
7:10 E. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name, address and phone number for the record.
F. BUSINESS
7:15 rcv 1. Summary Action Calendar
a. Consider amendment to Personnel Policy and Procedures Manual regarding sick leave policy - Consider Resolution No. 2005-15
b. Approve purchase of and agreement for records management system for Police Department to FATPOT Technologies, Inc. in the amount of $62,200
c. Authorize the Information Technology Steering Committee to expend up to $10,000 from the FY 2006 Special Contingency Fund
7:20 2. Public hearing on Zoning Code text amendment of Title 12 - Zoning, Section 12-67, Wireless Telecommunications Facilities and how it relates to public facilities zones - Consider Ordinance No. 2005-12
7:50 3. Consider request from Geary Nichols to connect runoff to Centerville storm drainage system
8:20 4. Staff report on request to waive utility fees for families of soldiers on active duty in combat zones - Consider Resolution No. 2005-16
8:30 5. Financial Report (unaudited) for FY 2005
8:50 6. MINUTES REVIEW AND ACCEPTANCE - July 19, 2005 work session; July 19, 2005 Council meeting; July 19, 2005 closed meeting
8:55 7. Mayor’s Report
9:05 8. City Manager’s Report
9:15 9. Miscellaneous Business
9:25 10. Closed meeting, if necessary, for reasons allowed by state law, including discussion of purchase of property
9:45 rcv 11. Possible action following closed meeting
G. ADJOURNMENT
Marilyn Holje, CMC
Centerville City Recorder
interoffice MEMORANDUM
to: Mayor Deamer
City Council
Department Heads
from: Blaine Lutz, Finance Director/Assistant City Manager
subject: City Manager’s Summary of August 2, 2005 Council Meeting
date: July 29, 2005
Since Steve Thacker is out of town this week, this Summary Memo is being prepared by Blaine Lutz. To facilitate flow of the Council meeting and to provide accurate and timely response to Council concerns, I would remind the Council that if you have specific questions of facts on any of the items on the agenda, contact me or department heads in advance of the meeting. This will allow appropriate staff to research and respond and, if necessary, be present at the meeting.
6:00 WORK SESSION - Police Department Records Management System - The Police Department has recommended the purchase of a Record Management System from FATPOT Technologies, Inc. Due to the amount of the purchase and the complexity of the system, I have asked the Police Chief and staff, along with representatives of FATPOT, to present the system and respond to Council questions. Action on this item is scheduled during the regular meeting this evening.
Regular Meeting
D. Commendations and Awards - Danielle Burgoyne will be recognized for her nomination as the Mayor’s 2005 Humanities Award recipient. She will also be recognized for her service on the Historic Sites Committee for the past six years and as Chair for the last couple of years. Margy Richter and Maurine Ward will also be recognized for their five plus years service on the Historic Sites Committee.
F.1. Summary Action Calendar
a. Consider Amendment to Personnel Policy and Procedures Manual re: Sick Leave Policy - Consider Resolution No. 2005-15 - This amendment will allow an employee to use some long-term sick leave (paid leave) to care for a family member.
b. Approve Purchase of Records Management System for the Police Department to FATPOT in the amount of $62,200 - This item will be discussed in the work session prior to the regular meeting. Hopefully the Council can address any questions in the work session and feel comfortable taking action on this item.
c. Authorize the Information Technology Steering Committee to expend up to $10,000 from the FY 2006 Special Contingency Fund - In conjunction with the implementation of the records management system, the Police Department will need some additional computer equipment.
F.2. Public Hearing on Zoning Code text amendment of Section 12-67, Wireless Telecommunications - Adopt Ordinance No. 2005-12 - The Planning Commission recommended approval of this Zoning Code text amendment regarding wireless communications and how it relates to public facilities zones. Cory Snyder will not be available for the meeting. If there are technical questions on this item, please contact me or Adam Bowler.
F.3. Consider Request by Geary Nichols to connect Runoff to Centerville Storm Drainage System - I apologize that there are a number of unresolved issues with this project. Due to the unavailability of staff this past week, these issues were not known until Friday. I have still honored the request for Council’s consideration, but have asked staff to meet with the developer prior to the meeting.
F.4. Staff Report on Request to Waive Utility Fees for Families of Soldiers on Active Duty in Combat Zones - Consider Resolution No. 2005-16 - This matter was discussed at the July 19, 2005 City Council meeting. The Council directed staff to review this issue and prepare a monetary impact report for their review. This has been done and is included in the backup report. If the Council desires to implement this policy, they may consider the enclosed resolution or as amended by Council.
F.5. Financial Report for FY 2005 - I have provided an unaudited summary of the financial report for the year ending June 30, 2005. I will be available at the meeting to respond to any questions.
F.6. Minutes Review and Acceptance - The minutes to be approved are enclosed. Please note that these minutes have not been reviewed by the City Manager, so he may have changes at the meeting.
F.7. Mayor’s Report - The Mayor may want to report on a few matters.
F.8. City Manager’s Report - Steve or I may have some items to report or discuss with the Council.
F.9. Miscellaneous Business - I am not aware of any items, but this is on the agenda if there is anything the Council would like to discuss.
F.10. Closed Meeting - A closed meeting may be held to discuss possible appointments to boards and commissions.
F.11. Possible Action Following Closed Meeting - If pertinent, the Council may approve some appointments following the closed meeting.
Future Agenda Items (subject to change)
August 16, 2005 City Council Meeting
• Five-year Employee Service Award to Police Officer Gary Litster
• Community Service Award to Richard and Cherie Cawley, 2005 July 4th Celebration Co-Chairs
• Award bid to Mountain States Supply in the amount of $20,715.72 for materials and to Boyce Construction in the amount of $27,155 for labor for the Williamsburg Place Subdivision waterline construction project
• Agreement regarding funding of railroad drainage culvert improvements
• Wal-Mart final Subdivision
• Consider Development Agreement
• Final plat approval
• UTOPIA
• Review cost estimates for installation of fiberoptic conduits in new subdivisions
• Determine whether to fund
• Discuss request from Mark and Ilene Ethington regarding transfer of cemetery property
• Review suggested topics for September/October 2005 Newsletter
• RDA MEETING to continue discussion with Rodgers Memorial Theatre
BL/mlm
cc: News Media
Planning Commission
Intern
Centerville Citizens
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Centerville City Hall
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Centerville, UT 84014
(801) 295-3477
(801) 292-8034 fax
Business Hours:
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