2006 Minutes and Agendas: City Manager Summary Memo, City Council Agena & RDA Agenda for July 18, 2006
Friday, July 14, 2006 - 05:14 AM
MEMORANDUM
to:
Mayor Russell
City Council
Department Heads
from:
Steve Thacker, City Manager
subject:
City Manager’s Summary of July 18, 2006 Council Meeting
date:
July 14, 2006
5:30 Tour of South Davis Recreation Center - We will meet at the Bountiful Bubble at 5:30 to begin our tour of the South Davis Recreation Center, currently under construction. At approximately 6:30 we will return to City Hall, where we will eat sandwiches before beginning the regular meeting.
Regular Council Meeting
D. Commendations and Awards - Nancy Beesley will be recognized for her service on the Historic Sites Committee.
F.1. Summary Action Calendar
a. Parks Department Bid Awards - The Parks Department budget includes funding for purchase of three vehicles, two of which are on this agenda. These prices, as well as those shown for the Public Works trucks in the next item, are State contract prices.
b. Public Works Bid Awards - The Public Works Department budget includes funding for a truck from the General Fund and a truck from the Water Fund.
c. Police Department Bid Award - The Police Department budget includes funding for three vehicles, one of which is the replacement of the detective’s car. Since this vehicle is not the subject of the discussion under item 8 on the agenda, staff have put this bid award on the Summary Action Calendar. The other two vehicles would be approved in future meetings.
d. Fee Schedule Amendment - This is the amendment I told the Council in an earlier meeting would be needed as a followup on the revision of the water main extension fee. The fees charged for water laterals and meter installation need to increase to keep pace with higher costs.
e. Accept public utility easement - This easement is needed to service the new lot in a two-lot subdivision approved recently by the Planning Commission. Even though the Council’s approval is not needed for a two-lot subdivision, the Council still must accept the public utility easement.
f. Revise Personnel Policies - During an earlier budget work session, I recommended we revise our per diem rates for meals when employees travel on City business. This resolution would do that, making our meal allowances comparable to those paid to State of Utah employees. The meal allowance for breakfast would remain $6.00, but the lunch and dinner allowances would increase by $1.00 and $3.00, respectively, from $8.00 to $9.00 for lunch and from $12.00 to $15.00 for dinner.
g. Street Sweeping Bid Award - Since Davis County is no longer in the street sweeping business, we have solicited bids from private contractors for this service. The amount shown on the agenda would pay for sweeping all City streets four times a year, plus a few additional hours as needed.
F.2. Public Hearing - Zoning Code Amendments - State legislation in 2005 and 2006 is the impetus for these amendments. Lisa Romney and Cory Snyder have proposed these revisions to update our administrative and development review procedures in the Zoning Code.
F.3. Public Hearing - Steeple Chase PUD Amended Plat - The Planning Commission recommends approval of an amendment to the Steeple Chase PUD plat. This project is located on the south side of Chase Lane, between 400 West and Main Street.
F.4. Public Hearing - Chase Lane Meadows Subdivision Plat 4 Amendment - A couple of months ago the City Council approved a Code amendment that cleared the way for Gary Winger to submit this plat amendment, which would combine two lots into one, with frontage on two streets. The Planning Commission recommends approval of this plat amendment.
F.5. Select Public Information Meeting Date for Holly Pipeline Project - In your last regular meeting, you agreed to hold a public information meeting regarding the proposed Holly Pipeline project. This would give concerned citizens, particularly those in the vicinity of Pages Lane, an opportunity to learn about this proposed pipeline, its alignment and have their questions answered by Holly representatives. The purpose of this agenda item is to select a date for that meeting and give staff pertinent direction regarding public notice, structure of the meeting, etc.
F.6. Bamberger Parkway Bid Award - This matter was postponed from the last meeting to allow staff to evaluate a possible reduction in the bid award. Staff now recommend the lighting/electrical portion of the work be deleted and a decorative street crossing be added. The contractor, RBI Inc., is anxious to begin work.
F.7. Security Camera System Installation - The City’s Information Technology Steering Committee recommends we proceed with the installation of a security camera system for City Hall and Public Works buildings, using Homeland Security Grant funds to cover most of the cost. The system has the capability of being expanded in the future to add cameras in other locations.
F.8. Discuss Size of Police Cars - Pursuant to a request by Councilman Jack Dellastatious, the agenda includes a discussion of the appropriate size for police patrol cars. Our Police Department has been purchasing Ford Crown Victorias for a number of years and wishes to continue that practice. Their budget includes funding for replacement of one of these patrol vehicles, which they wish to order in August. Therefore, the City Council needs to determine whether to allow the Police Department to continue purchasing this make of car.
F.9. Discuss Potential Garbage Collection Rate Reduction - Recently, the Solid Waste District reduced its charge for disposing of residential waste collected in its member cities. This $ .75 per can reduction could be passed on to Centerville residents in the form of a reduced garbage collection rate. As an alternative, however, the Council is considering keeping the current rate, but using these surplus funds to pay for a spring cleanup throughout the city. As preparation for this discussion, the Council asked staff to consider what other fees could be reduced instead of a garbage rate reduction. Blaine and I will give our opinions on this matter at the meeting.
F.10. Discuss Conference Center Expansion Proposal - At your last regular meeting, you requested this matter be scheduled for discussion. Mayor Russell has asked staff to obtain information on the County’s proposal, which is enclosed. Apparently, the concern of some council members is that this proposal by the County, if carried out, will use the County Tourism Tax revenues to pay debt service and subsidize operating costs, leaving none of these revenues available for other projects, such as a regional performing arts facility.
F.11. Minutes Review - The minutes to be approved are enclosed.
F.12. Mayor’s Report - The Mayor will make his quarterly report on utility bill adjustments which he has approved. He will also report on the success of the recent July 4th Celebration.
F.13. City Manager’s Report - Pursuant to the Council’s request at the last meeting, I have scheduled the opportunity for the Council to ask our Parks and Recreation Director, Bruce Cox, about the condition of Smoot Park grass. I will also inform the Council of a major project involving the City Attorney, the City Recorder and me to update the City Code. I will also give a brief update on the Wal-Mart and Pineae Village projects.
F.14. Miscellaneous Business - The suggested topics for the next newsletter are enclosed. Please come with any additional suggestions.
F.15 Closed Meeting, if necessary - At this point I do not know of a need for a closed meeting, but the agenda shows that possibility.
9:45 RDA Meeting - The purpose of the RDA meeting is to continue discussing the terms of a new option agreement pertaining to Lots 2 and 3 of the Centerville Corporate Park Subdivision. The goal of the RDA Board is to preserve a site for the possibility of a regional performing arts facility, while still preserving the opportunity for MTC to purchase the property if the performing arts facility does not become a reality.
Future Agenda Items (subject to change)
August 1, 2006 City Council Meeting
Discuss letter from Army Corps of Engineers regarding Parrish Creek Parkway
Commence two-year warranty period for Ford Canyon Estates Subdivision Phase 4
Utah Power Franchise Agreement
Discuss creation of Museum Board (staff recommendation)
Discuss proposed content of Holly Energy Partners Franchise Agreement
Quarterly Financial Report from Blaine Lutz
Discuss ideas for City Hall outreach to the public
Funding for Scenic By-way (i.e., Legacy Parkway) Corridor Management Plan
ST/mh
cc: News Media
Planning Commission
Centerville Citizens
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JULY 18, 2006 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business.
, or may read this memo on the City’s website: www:centervilleut.net.
Tentative -
The times shown below are tentative and are subject to change during the meeting, other than public
Time:
hearings, which will not be held earlier than the times shown. The symbol "(rcv)" near the left margin indicates the need for a roll call vote.
5:30 TOUR OF THE SOUTH DAVIS RECREATION CENTER
7:00 A. ROLL CALLB. PLEDGE OF ALLEGIANCEC. PRAYER OR THOUGHT - Councilman Jack Dellastatious
D. COMMENDATIONS AND AWARDS - Presentation of Community Service Award to Nancy Beesley, outgoing Historic Sites Committee member
7:05 E. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name, address and phone number for the record.
F. BUSINESS
7:15 rcv 1. Summary Action Calendar
a. Award bids for Parks Department to Young Automotive for
(1) 2007 Chevrolet Silverado 1500 Ext. cab in the amount of $20,500
(2) 2007 Chevrolet Silverado 1500 regular cab in the amount of $13,500
b. Award bids for Public Works Department to Young Automotive for
(1) 2007 Chevrolet Silverado 3500 Classic, 1-to flat bed and chassis in the amount of $35,513.75
(2) 2007 Chevrolet Silverado 2500 HD, Extended Cab, pickup truck in the amount of $26,351.88
c. Award bid for Police Department to Willey Ford in the amount of $14,044.50
d. Amend Centerville City Fee Schedule regarding Water lateral fees - Consider Resolution No. 2006-23
e. Accept PUE’s from Ross Ferris Derbidge and Cynthia K. Derbidge
f. Revise Personnel Policies, Section 9.030(e)(3)(ii) regarding per diem rates - Consider Resolution No. 2006-24
g. Award bid to Jacetta Sweep in the amount of $34,400 for 2006-2007 street sweeping
7:20 2. Public hearing to consider Ordinance No. 2006-16, amending the Centerville Zoning Code, Section 12-21, Administrative and Development Review Procedures
7:30 3. Steeplechase PUD Amended
a. Public Hearing
b. Consider final amended plat
7:40 4. Chase Lane Meadows Subdivision Plat A Amended
a. Public Hearing
b. Consider final amended plat
7:50 5. Select date for public information meeting re: Holly pipeline project
8:00 rcv 6. Award bid for Bamberger Parkway construction
8:10 7. Approve Phase 1 of security camera installation for City Hall and Public Works building
8:20 8. Discuss size of police cars purchased in the future
8:30 9. Discuss possibility of reducing garbage collection rate or other fees
8:45 10. Discussion of information regarding convention center expansion proposal
9:00 11. MINUTES REVIEW AND ACCEPTANCE - July 5, 2006 Council meeting; July 5, 2006 closed meeting
9:05 12. Mayor’s Report
a. Report on utility bill adjustments
b. July 4th celebration
9:15 13. City Manager’s Report
a. Followup on condition of Smoot Park
9:25 14. Miscellaneous Business
a. Review suggested articles for August/September newsletter
9:35 15. Closing meeting, if necessary, for reasons allowed by state law
9:45 16. Possible action following closed meeting
ADJOURNMENT
9:45 RDA MEETINGMarilyn Holje, CMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA
NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 9:45 P.M. ON TUESDAY, JULY 18, 2006 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
Tentative
Time:
9:45 A. ROLL CALL
B. MINUTES REVIEW AND ACCEPTANCE - June 20, 2006 RDA meeting; June 20, 2006 RDA closed meeting
C. NEW BUSINESS
1.
Discuss MTC Option Agreement
2. Closed meeting, if necessary, to discuss the sale of property
D. ADJOURNMENT
Steve H. Thacker
Executive Director
