2006 Minutes and Agendas: Minutes of City Council Meeting of June 20, 2006
Wednesday, July 19, 2006 - 12:52 PM
Minutes of the Centerville City Council meeting held Tuesday, June 20, 2006 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville Utah.
MEMBERS PRESENT
Mayor: Ronald G. Russell
Council Members: Justin Y. Allen
Paul A. Cutler
Jack Dellastatious
David R. Gutke
Sherri Lyn Lindstrom
STAFF OR OTHER CITY
OFFICIALS PRESENT Steve Thacker, City Manager
Blaine Lutz, Finance Director/Assistant City Manager
Cory Snyder, Community Development Director
Lisa Romney, City Attorney
Randy Randall, Public Works Director
Fred Campbell, City Engineer
Neal Worsley, Police Chief
John Spencer, Police Sergeant
Karrie Carlson, Recording Secretary
Susan Burton, Office Technician/Dispatcher
Von Steenblik, Detective Sergeant
Gary Litster, DARE Officer
William Barnes, Police Officer
PLEDGE OF ALLEGIANCE
INVOCATION Councilman Justin Allen
VISITORS Interested Citizens
COMMENDATIONS AND AWARDS
Mayor Russell presented a fifteen-year Employee Service Award to Police Sergeant
John Spencer. Sergeant Spencer also received a plaque, $100 Savings Bond and dinner
certificate.
OPEN SESSION
Several residents along 500 North 180 East - Expressed concern about drainage water along the street. They believe that the curb and gutter were installed incorrectly. Some driveways have settled several inches. Because the roadway is being redone, residents want a standing water problem fixed.
Susan James. 525 North 180 East - She is a resident on same cul-de-sac and expressed concern for roadway project. She explained that the grass is dying from not being able to be watered.
DISCUSSION REGARDING ADJUSTMENT IN 2006 STREETS PROJECT CONTRACT FOR KILGORE PAVING
Fred Campbell, City Engineer, explained that Kilgore Paving was awarded a bid for the annual streets project contract which exceeds a half million dollars. Because there has been a shortage of oil used in asphalt pavement, Kilgore has asked for an adjustment in the contract time and unit price to respond to the shortage. Mr. Campbell asked the Council to authorize staff to negotiate with Kilgore Paving to establish a timeline and price adjustment. The Council agreed to let staff negotiate with Kilgore Paving to determine price for materials and bring a recommendation back to the Council.
SUMMARY ACTION CALENDAR
The Council agreed to discuss items band d on the Summary Action Calendar separately. Councilman Dellastatious made a motion to approve items a and c on the Summary Action Calendar. The motion was seconded by Councilman Allen and passed by unanimous roll_call vote (5_0). Approved were:
a. Bid award to Boyce Construction in the amount of $33,830 for labor and to Ferguson Enterprises, Inc. in the amount of $15,949 (+tax) for materials for the Hidden Acres PUD water line construction.
c.
Agreement with UDOT for relocation of water main under Legacy Parkway and allow staff to make any nonsubstantive changes.
b. City Hall Building Use Policy - Resolution No. 2006-17
The Council reviewed a proposed change to the Building Use Policy related to prohibiting chocolate fountains. Councilman Allen made a motion to approve Resolution No. 29 2006-17 amending the City Hall Building Use Policy. The motion was seconded by Councilman Cutler and passed by unanimous roll-call vote (5-0).
d. Purchase of telephone recording system in an amount up to $18,133.40 from Eschelon Telecom Inc. for Police Department
Blaine Lutz answered questions from City Council about this equipment. Councilman Cutler made a motion to approve the purchase of a telephone recording system in an amount up to $18,133.40 from Eschelon Telecom Inc. for the Police Department, subject to the review and approval of the I.T. Steering Committee. The motion was seconded by Councilman Allen and passed by unanimous roll~call vote (5~0).
AMENDMENT OF FY 2005~06 BUDGET
Blaine Lutz, Finance Director, reviewed proposed amendments to the FY 2005~2006 Budget with the Council. Mr. Lutz stated that the financial position of the City is projected to be very good at June 30, 2006. It is anticipated that most departments will be under the approved budget for expenditures and that most revenue categories will be above budget projections. Some of the amendments proposed by Mr. Lutz include a reserve fund for UTOPIA and street projects. It is recommended that these reserve funds be "designated" or "reserved" in the Fund Balance at this time so the City's undesignated Fund Balance as of June 30, 2006 will be under the statutory cap.
a. Public Hearing
At 7:55 p.m. the Mayor opened the public hearing. Seeing no one wishing to comment, Mayor Russell closed the public hearing.
b. Approve Resolution No. 2006-18
Councilman Cutler made a motion to adopt Resolution No. 2006-18 amending the Fiscal Year 2005-2006 Budget of Funds and Accounts for Centerville City effective June 20, 2006. The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (5-0). The Council expressed appreciation to the department heads for managing their budgets well and not spending unnecessarily simply because budgeted funds are available.
FY 2006-2007 BUDGET
a. Certified Tax Rate Resolution No. 2006~19
Blaine Lutz, Finance Director, stated that the certified tax rate for FY 2006~2007 is 0.001349. This new tax rate is expected to generate $861,728 in revenue. This significant increase is due to an unusual amount of "new growth" recognized by the County. Staff believes this growth has occurred over several years, but was not recognized until now.
Councilman Cutler made a motion to adopt Resolution No. 2006_19 setting the 2006
tax rate for the General Fund for Centerville City at 0.001349. The motion was seconded by Councilman Gutke and passed by unanimous roll_call vote (5_0).
b. Public Hearing on Compensation Plan for Elected and appointed Officials
At 8:07 p.m. Mayor Russell opened the public hearing. Seeing no one wishing to comment, he closed the public hearing, except for the portion concerning elected officials compensation, which will be continued to the next Council meeting.
c. Ordinance No. 2006~12 adopting compensation plan for employees
The Council reviewed and discussed the proposed compensation plan recommended by the City Manager.
Councilman Gutke made a motion to approve Ordinance No. 2006~12 adopting the Centerville City Salary Administration Guidelines, Position Pay Grade Schedule and Salary Schedule. The motion was seconded by Councilman Cutler and passed by unanimous roll-call vote (5-0).
d. Resolution No. 2006-20 - compensation for Justice Court Judge
The Council reviewed the proposed salary adjustment (3.0 percent) for the Justice Court Judge as proposed by staff. They also discussed salary increases for elected officials. The Council directed staff to bring back a proposal for discussion regarding a $50.00 increase in City Council compensation.
Councilman Cutler made a motion to approve Resolution No. 2006-20 fixing the compensation of the Municipal Justice Court Judge of the Centerville Justice Court. The motion was seconded by Councilman Allen and passed by unanimous vote (5-0).
e. Budget Issues
Blaine Lutz, Finance Director, reviewed a list of recommended budget changes with the Council and responded to questions and comments. The Council discussed the possibility of a further rate reduction for garbage collection Councilman Cutler made motion to direct staff to bring back a recommendation of where an appropriate rate reduction in fees could be made. The motion was seconded by Councilman Allen and passed by unanimous vote (5-0).
f. Centerville City FY 2006~2007 Budget of Funds - Resolution No. 2006-21
Councilman Cutler made a motion to approve Resolution No. 2006-21 adopting the FY 2006-07 Budget of Funds and Accounts for Centerville City effective July 1, 2006. The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (5-0).
g. MBA Meeting
At 8:50 Councilman Dellastatious made a motion to go into a meeting of the Municipal Building Authority of Centerville City (MBA) to discuss budget issues. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote. In attendance were Ron Russell, President; Jack Dellastatious, Vice President; Steve Thacker, City Manager; Blaine Lutz, Finance Director; Lisa Romney, City Attorney; Trustees Allen, Cutler, Gutke and Lindstrom; and Karrie Carlson, Recording Secretary.
RETURN TO CITY COUNCIL MEETING
At 8:52 p.m. the City Council meeting was reconvened.
EXTENSION OF WATER MAINS IN CENTERVILLE CITY
a. Ordinance No. 2006-13 amending Section 9-1-103-113 of the Centerville City Municipal Code Regarding Extension of Water Mains
The Council reviewed this ordinance. Steve Thacker, City Manager responded to questions from the Council Centerville City Council.
Councilman Gutke made a motion to adopt Ordinance No. 2006-13 amending Section 9-1-103-113 of the Centerville City Municipal Code regarding extension of water mains within the city. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll_call vote (5-0).
b. Resolution No. 2006~22, amending Centerville City Fee Schedule regarding water related fees
Councilman Gutke made a motion to adopt Resolution No. 2006-22 amending the Centerville City Fee Schedule regarding water-related fees. The motion was seconded by
Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).
MINUTES REVIEW AND ACCEPTANCE
The minutes of the May 30, 2006 budget work session were reviewed and amended. Councilman Allen made a motion to approve the minutes as amended. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote.
The minutes of the June 6, 2006 City Council were reviewed and amended Councilman Allen made a motion to approve the minutes as amended. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote.
MAYOR'S REPORT
Mayor Russell asked the Council for their input regarding the creation of a Museum Board. Melissa Hogan, Museum Director, and the Historic Sites Committee are supportive of the creation of a Museum Board. The Council directed staff to do some research of other museum boards and bring back a recommendation regarding the duties and makeup of such a board in Centerville.
Mayor Russell and the Council discussed upcoming vacancies on various Boards and Committees within the city and asked the Council for their input.
The Legislature appropriated funds for planning assistance grants. Mayor Russell suggested this may be a source of funding for Main Street planning, so a letter requesting funding has been sent.
The Council's tour of the new recreation facility is rescheduled for July 18, 2006.
Mayor Russell attended the Utah Summer Games where Centerville received a trophy for the most miles walked for a medium-size community. Staff was directed to increase community awareness of this fitness program next year.
CITY MANAGER'S REPORT
Steve Thacker, City Manager, used this item on the agenda to update the Council on various miscellaneous items.
MISCELLANEOUS
The Council was asked to review the newsletter and submit any revisions.
The City Manager explained that the developer of Hidden Acres Subdivision is asking the Council to financially participate in tree removal along the west boundary of the cemetery. Two Council members are not opposed to removal of the trees, but the other tree would like some time to look at the trees and will let the City Manager know their opinion. Even if not opposed, the Council would need to discuss whether to participate financially.
RDA MEETING
At 9:57 p.m. the Council went into a meeting of the Redevelopment Agency of Centerville City. In attendance were: Chairman Russell; Steve Thacker, Executive Director; Blaine Lutz, Finance Director; Sherri Lindstrom, Vice Chair; Directors Allen, Cutler, Dellastatious and Gutke; Karrie Carlson, Recording Secretary.
RETURN TO CITY COUNCIL MEETING
At 10:05 p.m., the City Council meeting was reconvened.
Councilman Dellastatious identified some issues he would like the Council to discuss at a future meeting.
At 10:10 p.m., the meeting was adjourned.
Marilyn Holje, City Recorder Date Approved
Karrie Carlson, Recording Secretary
