Minutes of the Centerville City Council meeting held Tuesday, August 1, 2006 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main Street, Centerville, Utah.              

MEMBERS PRESENT 

Mayor:                             Ronald G. Russell              

Council Members:        Justin Y. Allen                                                

                                           Paul A. Cutler                                                

                                          Jack Dellastatious                                                

                                           David R. Gutke                                                

                                            Sherri Lyn Lindstrom              

STAFF PRESENT              Steve Thacker, City Manager                                                

                                            Blaine Lutz, Finance Director/Assistant City Manager 

                                            Lisa Romney, City Attorney                                                

                                             Fred Campbell, City Engineer                                                

                                             Kathy Streadbeck, Recording Secretary              

 VISITORS                          Noel Case, Standard Examiner                                                

                                              Jim Higbee                                                 Linda Gwynn

                                              Mimi Charles, Holly Energy Partners                                                

                                             Dan Spangenberg                                     Ryan Spangenberg

                                             Nathan Getz                                    

PLEDGE OF ALLEGIANCE              

PRAYER/THOUGHT           Jack Dellastatious              

OPEN SESSION               Linda Gwynn, 853 North 400 West, expressed concern with Dairy Queen and their access off 400 West.  She said this area is too narrow and is often congested, causing slowing along 400 West.  She offered several solutions and said she is concerned that with the development of Wal-Mart, this area will only get worse.  City staff and Council agreed with her concerns.  Linda Gwynn also suggested a four-way stop sign at Chase Lane and 400 West Street.              

SUMMARY ACTION CALENDAR  

                a.   Commence two-year warranty period for Ford Canyon Estates Subdivision Phase 4.

                 b.    Commence two-year warranty period for Williamsburg Estates Subdivision.              

                    Steve Thacker, City Manager, said item “b” on the summary action calendar should be subject to the developer paying $26,636.50 for the Porter Lane improvements.

               Councilman Gutke made a motion to approve items a and b on the summary action calendar as listed above with item “b” being subject to the developer paying $26,636.50 for the Porter Lane improvements.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).              

AMENDMENT OF ENGINEERING SERVICES AGREEMENT WITH ESI ENGINEERING

              Steve Thacker, City Manager, reviewed the second amendment to the engineering services agreement.  He said the last requested increase was three years ago and Fred Campbell, City Engineer, has said he will hold the current requested increases for three years.  He said the requested increases are reasonable and on the low end of the State of Utah’s 2005 survey of engineering billing rates.

                Councilman Cutler made a motion to approve the enclosed Second Amendment to the Engineering Services Agreement, subject to the revisions recommended regarding insurance coverage.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).              

HOLLY PIPELINE PROPOSAL

              Mayor Russell recused himself from this agenda item.  Mayor Pro Tem Cutler took over the meeting.  

         a.   Discuss proposal for informing the public  

            Steve Thacker, City Manager, reported that Holly has hired a public relations firm who has already begun the process of public education.  He said there is an open house scheduled for August 30, 2006 that will be sponsored by Holly.  He said the Council had tentatively scheduled a public hearing on this date regarding the franchise agreement but that this could be pushed back into September.

            Council members agreed that the open house should be promoted and advertised among the community.  They also agreed the public hearing on the franchise agreement can be pushed back to September.  They discussed advertising both the open house and the public hearing in the next city newsletter.                                                 

               b.   Discuss proposed Holly Energy Partners Franchise Agreement  

               Lisa Romney, City Attorney, reviewed the draft copy of the franchise agreement and responded to questions from the Council.  She suggested any additional questions the Council may have or corrections they may suggest can be submitted to her in writing.  She also said that she will be meeting with staff  to go over the agreement line by line.                            

                The Council thanked her for her work and asked her to keep them updated of changes to the agreement.  Ms. Romney said she would distribute a revised copy of the agreement to Council members prior to sending it to Holly.

            Mayor Russell returned to the meeting.               

EXPANSION OF DAVIS COUNTY CONVENTION CENTER

            The Council reviewed a draft letter to the Davis County Commissioners regarding the expansion of the Davis County Convention Center.  Councilman Cutler made changes to the letter as suggested.  Council members signed the letter and directed staff to send the letter electronically to the County as well as send a hard copy via mail.                        

SUMMARY OF UNAUDITED FINANCIAL REPORT FOR FY 2005-06

             Blaine Lutz, Financial Director, reviewed the summary and responded to questions from the Council.  He said there will be adjustments to the financials throughout the audit, but that, overall, the summary indicates the City will end the fiscal year in a strong financial position.               

CITY HALL OUTREACH

              Mayor Russell suggested a community survey be performed prior to or in conjunction with the public outreach meetings.  He also suggested a list of priorities created by a previous Council may be helpful in these efforts.  He said outreach meetings could take place in November.  He suggested staff start researching school calendars to see what dates may be appropriate.  He asked the Council if any of them are willing to put together an agenda for these meetings.              

                Council members agreed a survey may be helpful and discussed using the City newsletter as a way to distribute a survey, as well as advertise the outreach meetings.  Councilman Allen said he sees these meetings as a chance to inform the public of things that are happening that they may not be aware of, as well as an opportunity for the public to share their thoughts and ideas for the future.  He believes these meetings should include both formal presentations (i.e., parks improvements, UTOPIA, Main Street, Legacy Parkway, etc.) and open question and answer sessions. He also suggested holding a meeting on both the north end and the south end of the city.  Councilman Allen and Councilwoman Lindstrom said they would work together on an agenda.             

MINUTES REVIEW AND ACCEPTANCE  

           The minutes of the July 18, 2006 City Council meeting were reviewed and amended.  Councilman Dellastatious made a motion to approve the minutes as amended.  The motion was seconded by Councilman Gutke and passed by unanimous vote (5-0).              

MAYOR’S REPORT  

             Mayor Russell updated the Council on the National Trust for Historic Preservation grant awarded to the City for a feasibility study of the Whitaker Home.              

CITY MANAGER’S REPORT  

             Steve Thacker, City Manager, reported that the City is in the process of hiring a new police officer and updated the Council on the progress of the newly planted trees along Porter Lane.      

MISCELLANEOUS BUSINESS

              Funding for Legacy Parkway Scenic Byway Corridor Management Plan

              As discussed in the work session held earlier in the evening, the Council agreed that funding the Legacy Parkway Scenic Byway Corridor Management Plan would be appropriate and beneficial to the city.    Councilman Dellastatious made a motion to approve the expenditure of funds to pay Centerville’s share of the cost of the Legacy Parkway Scenic Byway Corridor Management Plan in the amount of $6,680.00.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).  

RDA MEETING  

          At 8:37 p.m. Councilwoman Lindstrom made a motion to adjourn the City Council meeting and go into a meeting of the RDA Board.  The motion was seconded by Councilman    Allen and passed by unanimous vote (5-0).  In attendance were:  Ronald Russell, Chair; Sherri Lindstrom, Vice Chair; Steve Thacker, Executive Director; Blaine Lutz, Finance Director; Directors Allen, Cutler, Dellastatious and Gutke; and Kathy Streadbeck, Recording Secretary.                            

________________________________                    ___________________

Marilyn Holje, City Recorder                                        Date Approved    

________________________________________

Kathleen Streadbeck, Recording Secretary