Minutes of the Centerville City Council meeting held Tuesday, October 3, 2006 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville Utah.  

MEMBERS PRESENT:

Mayor:                                    Ronald G. Russell                                              

Council Members:               Justin Y. Allen

                                                 Paul A. Cutler

                                                 David R. Gutke

                                                 Sherri Lyn Lindstrom  

MEMBERS ABSENT:        Jack Dellastatious                                                              

STAFF OR OTHER CITY            

OFFICIALS PRESENT:     Steve Thacker, City Manager

                                            Blaine Lutz, Finance Director/Assistant City Manager    

                                             Lisa Romney, City Attorney

                                              Karrie Carlson, Recording Secretary                                                                        

PLEDGE OF ALLEGIANCE                 

INVOCATION                       Blaine Lutz, Finance Director                          

VISITORS:                            Interested Citizens              

COMMENDATIONS AND AWARDS

              Mayor Russell presented Norm Albiston with a plaque and dinner certificate for his service to the community as a member of the Parks and Recreation Committee.

               Bill Davies was nominated by the Mayor as this year’s recipient of the Utah Humanities Council Mayor’s Award in the Humanities, sponsored by Zion’s Bank.  Dar Lyn Beard, Manager of the Centerville Branch of Zion’s Bank, presented Mr. Davies with this award.                        

OPEN SESSION

              No one present wished to comment.              

SUMMARY ACTION CALENDAR

              The Council reviewed the items on the Summary Action Calendar.  Councilman Gutke made a motion to approve items a-c on the Summary Action Calendar, with a condition attached to item “a.”, as recommended by the City Manager.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0).  Approved were:   

a.      Commence two-year warranty period for Derren Klein Tile, subject to the submittal of acceptable as-built plans for the storm drain.

b.     Commence two-year warranty period for Checker Auto

c.      Award Bid to KW Excavation in the amount of $138,804 for labor and to Mountain States Supply in the amount of $94,477.99 for materials for Wal-Mart waterline construction             

ROCKY MOUNTAIN POWER FRANCHISE AGREEMENT – ORDINANCE No. 2006-14

              Lisa Romney, City Attorney, reviewed with the Council the Electric Utility Franchise Agreement with Rocky Mountain Power.  Some of the changes from the old agreement include a five-year term, permit requirements and relocation costs.  This new agreement no longer contains provisions about franchise fees because this revenue is now governed by State law.  In other words, in lieu of traditional franchise fees, the City receives an Energy Sales and Use Tax collected by Rocky Mountain Power from its customers in Centerville.

               Councilman Allen made a motion to adopt Ordinance No. 2006-14 granting an Electric Utility Franchise to Rocky Mountain Power and setting forth restrictions and conditions relating thereto.  The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (4-0).              

DISCUSS CREATION OF MUSEUM BOARD

              Mayor Russell explained he has proposed the creation of a Museum Board to oversee the Whitaker Museum.  This would relieve the Historic Sites Committee of this additional responsibility and allow the Committee to focus on the preservation of historic buildings in Centerville.  Steve Thacker, City Manager, reviewed his recommendations regarding a Museum Board Mission Statement, how to structure the Museum Board and what their roles and duties would be.  The Council reviewed these recommendations and shared their feelings and questions regarding the creation of a Museum Board.  The Council generally agreed with staffs recommendations and suggested some possible revisions to the mission statement and roles and duties of the board.  

            Lisa Buckmiller, Historic Sites Committee Chair, expressed her support for this proposal.  She stated that changing the number of committee members from 7 to 5 would be agreeable because she has found it hard to keep the committee staffed with seven active members.

               Bill Rigby, Historic Sites Committee member, expressed concern that the Museum Board would be possibly disposing of some items in the collections.  Steve Thacker, City Manager, clarified that these decisions would be made according to policies or guidelines approved by the City Council.  Melissa Hogan, Museum Director, also clarified the current museum accession and deaccession policy and how it currently works.

              Staff was directed to bring back a proposed ordinance for the Council to consider at a future meeting, creating a Museum Board              

AUTHORIZE REPLACEMENT OF CITY HALL BOILER

              Blaine Lutz, Finance Director, explained to the Council that even though the boiler is only 11 yeas old, it is in need of replacement.  The manufacturer of the boiler has stated that this specific model has had many problems and repair costs are very high.  Mr. Lutz is exploring two options to replace the boiler.  He recommends the Council approve an expenditure of up to $57,000 for boiler replacement.  Mr. Lutz is still working on alternatives that would reduce this initial estimate, but is concerned that with the cooler weather nearing, the installation would need to be done as soon as possible.  He also stated that because of the time of year, it is hard to find a company to do the installation because it is now the start of the busy season.

               Councilman Cutler made a motion to authorize an expenditure of up to $57,832 for replacement of boiler, taking any additional funding needed from the contingency budget.  This motion is also subject to obtaining another bid or review of the current bid by an independent HVAC engineer to deem it reasonable.  The motion was seconded by Councilman Allen and passed by unanimous roll-call vote (4-0).            

MINUTES REVIEW AND ACCEPTANCE

              The minutes of the September 19, 2006 work session were reviewed.  Councilman Allen made a motion to approve the minutes.  The motion was seconded by Councilman Gutke and passed by unanimous vote (4-0).

              The minutes of the September 19, 2006 City Council meeting were reviewed and amended.  Councilman Allen made a motion to approve the minutes as amended.  The motion was seconded by Councilman Gutke and passed by unanimous vote (4-0).              

RDA MEETING

              At 8:15 p.m. the City Council recessed into a meeting of the RDA Board.  In attendance were: Chairman Russell, Vice Chair Lindstrom; Steve Thacker, Executive Director; Blaine Lutz, Finance Director; Directors Allen, Cutler and Gutke; Lisa Romney, City Attorney; Scott Marquardt and Lyle Parry, Dayton West; and Karrie Carlson, Recording Secretary.              

RETURN TO CITY COUNCIL

              At 9:10 p.m. the City Council meeting was reconvened.              

MAYOR’S REPORT

              The Mayor updated the Council regarding various items listed below:  

a.      Utility bill adjustments

b.      Solid Waste transfer station field trip  

c.      Fire District update

d.      Proposal from South Davis Recreation District regarding discounted fees for City employees              

CITY MANAGER’S REPORT

              The City Manager updated the Council on various items listed below:  

a.      ICMA Conference report

b.      Summary of utility bill waivers for military personnel

c.      Recent employee resignations

d.      UTOPIA Board meeting update, from Councilman Cutler              

MISCELLANEOUS

              Mayor Russell  proposed the City Council have a joint work session with the Planning Commission to discuss infill development. The Council will schedule a work session in November.  

            The Council discussed revising the Zoning Ordinance related to campaign signs.  Councilman Allen proposed some possible revisions to this ordinance, prohibiting signs from going up more than 45 days prior to a primary election and more than 60 days before a general election.  Staff will bring back an ordinance for the Council to consider at a future meeting.

               The Council discussed holding community open houses to be held in local schools for the public to attend and discuss concerns.  Councilwoman Lindstrom checked on dates in November for these meetings.  The Council agreed to schedule one meeting in November to gauge the interest and attendance and look at other dates for the future.  Councilwoman Lindstrom and Councilman Allen will work up a proposed agenda for the meeting.              

HOLLY ENERGY PARTNERS PIPELINE UPDATE

              Mayor Russell was excused for this agenda item due to a conflict of interest.  Mayor Pro Tem Cutler conducted this portion of  the meeting.

               Steve Thacker, City Manager, reviewed with the Council the outcome of the list of research items he was  to follow up on and report back to the Council.  The manager of the Utah Geological Survey Office, Gary Christenson, reviewed the two proposed alignments and concluded the Pages Lane alignment has less exposure to natural hazards than the mountainside alignment.  Mr. Christenson will provide a letter stating this opinion.  A pipeline engineer has also met with staff and recommended another pipeline engineer with seismic experience who could be hired to help the City review Holly’s plans.

               Mimi Charles, HEP representative, reported on HEP responses to the City’s request for additional information of various items listed at the end of the last public hearing.

               The Council and staff reviewed a draft of the letter being sent to residents who signed a petition opposing the pipeline and suggested some revisions.    Councilwoman Lindstrom made a motion to authorize the City to hire Peter W. McDonough to study seismic concerns related to the HEP pipeline.  The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (4-0).

               The Council gave staff direction on what items need to be compiled and prepared for the next public hearing to be held at the next Council meeting.

               At 11:00 p.m. Councilwoman Lindstrom made a motion to extend the meeting to 11:30 p.m.  The motion was seconded by Councilman Allen.              

CLOSED MEETING

              At 11:00 p.m. Councilman Gutke made a motion to go into a closed meeting to discuss threatened and/or pending litigation.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (4-0).  In attendance were: Mayor Russell; Steve Thacker, City Manager; Blaine Lutz, Finance Director; Lisa Romney, City Attorney; Council members Allen, Cutler, Gutke and Lindstrom; and Karrie Carlson, Recording Secretary.  Mayor Russell was not present for a portion of the closed meeting.              

RETURN TO CITY COUNCIL

              The minutes of the closed City Council meeting held September 19, 2006, were reviewed and amended.  Councilwoman Lindstrom made a motion to approve the minutes as amended.  The motion was seconded by Councilman Gutke and passed by unanimous vote (4-0).

               At 11:35 p.m., after a time extension in the closed meeting, the City Council meeting was adjourned.                                                                                                                                                                  

Marilyn Holje, City Recorder                                                Date Approved      

Karrie Carlson, Recording Secretary