MEMORANDUM

to: Mayor Russell

from: Steve Thacker, City Manager

subject: City Manager’s Summary of November 21, 2006 Council Meeting

date: November 17, 2006

E.1. Park Improvements - Blaine Lutz will provide an update of current park improvement projects, including some pictures. This will set the stage for the remaining items under this heading on the agenda. The City Council needs to decide how to proceed with the selection of a name for the northeast park, whether they continue to solicit public opinion, identify others who will participate in making that decision, or just bite the bullet and select a name. Staff have also prepared an updated Parks Improvement Master Plan Summary, which identifies a list of proposed parks and trails improvements totaling over $4 million dollars. This has been reviewed by the Parks and Recreation Committee and is now forwarded to the City Council for their review. Staff will ask the Council for authority to proceed with the design of several improvements during the winter months, which may be constructed in 2007, depending on the amount of funding that becomes available. Mayor Russell would also like the Council to set a date for a work session to prioritize park improvements and discuss the use of proceeds from the sale of land, including the recent sale of an RDA parcel and the future sale of land to UDOT for the Legacy Nature Preserve. The Mayor does not want the Council to take time in this Council meeting for this discussion, but set a date for a future work session. Staff do need permission, however, to proceed in a timely manner with designing those projects that may be constructed in 2007.

E.2. Consider Tentative Budgets - As required by State law, the City Council has an opportunity to review and comment on the tentative budgets for the South Davis Metro Fire Agency and the South Davis Recreation District. These documents are enclosed.

E.3. Solid Waste Disposal - The Wasatch Integrated Waste Management District (WIWMD) will reduce disposal fees effective January 1, 2007. In an earlier meeting, the Mayor and City Council agreed these savings should be passed through to Centerville residents. The cost of the first can will go down by $2 per month. However, the cost of the second can will increase by a $1.25, resulting in a net reduction of only $0.75 per month for households with two cans.

The Council should also continue their earlier discussion regarding the possibility of a bulk waste cleanup in the spring. Staff will need time to research and prepare for whatever option the Council chooses. Therefore, I would like the Council to make that decision soon.

Mayor Russell would also like to report on his recent tour of a waste transfer station in Salt Lake County. The WIWMD would like to construct a transfer station somewhere in South Davis County; therefore, the Mayor would like the City Council to become familiar with what these facilities could look like and how they impact surrounding areas.

E.4. Update Re: Holly Energy Partners Oil Pipeline - There is not a lot of new information to report since the last Council meeting. The enclosed report from Holly’s seismic experts responds to the City’s request to take another look at the design recommendations for the pipeline at the fault crossing on Pages Lane. Since this just arrived yesterday, staff, as well as the City’s consultant, are still reviewing the document and may or may not be ready to comment on it at Tuesday night’s meeting.

Staff have met with an appraiser, who appears to be well qualified to assist the City in determining fair value for use of the City’s right-of-way, as well as City property on the mountainside. This appraiser is waiting for further information from the City and Holly before proceeding with his evaluation.

Staff had another round of discussion on the franchise agreement draft earlier this week. City Attorney Lisa Romney has committed to provide a revised draft to Holly’s attorney by Tuesday. That document, therefore, will not be the subject of a public hearing until one of the Council meetings in December.

E.5. Recodification of Titles 1 ~ 4 of Municipal Code - This subject was postponed from the prior Council meeting. Most Council members left this document in their notebooks; therefore, it is enclosed again. Those Council members who took that document home should bring it to this meeting. If it has been misplaced, please request another copy from Marilyn or Marsha.

E.6. Summary Action Calendar

a.  Public utility easements - The Planning Commission recently approved a small subdivision waiver/lot split for property owned by Maureen Huffaker. This action does not need Council’s approval except for the acceptance of public utility easements on the property.

b.  Animal Control Services - The new agreement for Animal Control Services from Davis County is enclosed. The City’s cost will increase five percent. The Police Chief and I both continue to agree that this is the most economical way for animal control services to be provided to Centerville residents.

c.  Replace Public Works Building Roof - The possibility of replacing this roof was mentioned in the budget work session earlier this spring. However, it was decided to deal with this matter, if necessary, during the fiscal year. Randy Randall reported recently that the roof is leaking very badly and needs to be replaced. Therefore, I recommend the Council use contingency funds to proceed with this work.

d.  Public Utility Easement - Outfitters HVAC recently received final site plan approval from the Planning Commission. The Council now needs to accept a public utility easement for this project.

E.7. Minutes Review and Acceptance - The minutes to be approved are enclosed.

E.8. Mayor’s Report - The Mayor will update the Council on discussions with the City of Bountiful regarding a regional community theatre facility.

E.9. City Manager’s Report - I will likely report on several matters, including current negotiations with the youth football program representatives. We are drafting an agreement to allow use of City fields next year.

E.10. Miscellaneous Business - I would like the Council to talk about how we should make contact with our local legislators in advance of the upcoming legislative session to discuss municipal issues.

• 
  
  Presentation of Fifteen-year Employee Service Award to Ronald Backman, Water Division employee
  
  
• 
  
  West Nile Virus presentation by Gary Hatch, Davis County Mosquito Abatement District
  
  
• 
  
  Amend Recording Secretary Agreement with Kathy Streadbeck
  
  
• 
  
  Holly Energy Partners franchise agreement (public hearing)
  
  
• 
  
  Appointments to Parks & Recreation Committee