Minutes of the Centerville City Council meeting held Wednesday, November 8, 2006 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.  

MEMBERS PRESENT:  

Mayor:                         Ronald G. Russell  

Council Members:        Justin Y. Allen

                                          Jack Dellastatious

                                          Paul A. Cutler

                                          David R. Gutke

                                          Sherri Lyn Lindstrom  

STAFF PRESENT:          Steve Thacker, City Manager

                                         Blaine Lutz, Finance Director/Assistant City Manager

                                         Randy Randall, Public Works Director

                                         Cory Snyder, Community Development Director

                                         Kathy Streadbeck, Recording Secretary

                                         Jolene Jackson, Treasurer

                                         Jeannine Teel, Accountant

                                         Cheryl Acree, Office Technician

                                         Marilyn Holje, City Recorder

                                         Paul Child, Police Lt.

VISITORS     Holly Rechis                 Mimi Charles                            John Thomas               

                      Melissa Hogan              Lisa Buckmiller                        Monica Gardner

                      Katherine Gardner        Joe Walker                               Summer Clarke, Clipper  

PLEDGE OF ALLEGIANCE  

PRAYER OR THOUGHT    Councilman Justin Allen  

COMMENDATIONS AND AWARDS  

Mayor Russell presented Blaine Lutz, Finance Director/Assistant City Manager with an Employee Service Award and dinner certificate for his outstanding service over the past 15 years. The City Manager also recognized Mr. Lutz and his department employees for receiving the GFOA’s Certificate of Achievement for Excellence in Financial Reporting for the sixth year in a row.  

OPEN SESSION   No comment    

PRESENTATION – Legacy Parkway  

John Thomas, project director for the Legacy Parkway, informed the City Council of the latest developments and projected timeline for the Legacy Parkway.  He said the Legacy Parkway should be completed in the fall of 2008.  He explained this is a contemporary parkway with a unique mix of trails and trailheads, landscaping, roadways, and nature preserves.  The hope is to create wide-spread community use including: walkers; runners; bikers; wildlife viewers; etc.  Construction bids are being opened this week.  Mr. Thomas shared several slides showing drawings of what the Parkway will look like upon completion.    

Mr. Thomas reviewed the southern gateway in North Salt Lake, the interchange at 5th South in Bountiful, the interchange at Parrish Lane in Centerville, and the northern gateway in Farmington.  He discussed the Sheep Road, stating that Parrish Lane will terminate at the Sheep Road.  He said UDOT is still working with the City to maintain access to the Sheep Road and to design the 1250 West/Parrish Lane intersection.  Mr. Thomas also explained the complications and modifications that have been made to the Parrish Lane Trailhead.  In response to a question from the City Manager, Mr. Thomas said UDOT is willing to consider allowing access land in the trailhead parcel to be used in an exchange with the adjacent land owner to provide a roadway from 1250 West to the trailhead parking lot.  He said they are still researching options to maintain access to the trail on the D&RG corridor from the Parrish Lane Trailhead.  He discussed the 109 acres west of the Legacy Parkway stating that a response to Mayor Russell’s latest letter is forthcoming.  He also discussed the time line for building the 1250 West overpass.   

Mr. Thomas responded to questions from staff and the Council.  He said there is no curb and gutter proposed for 1275 North, but UDOT is willing to work with the City if needed in this regard.  He also said the trail running north from the Parrish Lane interchange to Farmington has been planned in the optimal location for the area; however, the trail can be easily relocated if the Frontage Road is extended in the future.  Mr. Thomas also said that he did receive Councilman Cutler’s request regarding the UTOPIA cabinet site, but has not yet had time to complete this request.  

PRESENTATION – Davis County Flood Control Tax Increase              

Tom Smith, Davis County Public Works Director, reported on the state of the 19 stream channels under the County’s jurisdiction.  Mr. Smith shared a slide presentation showing several of these channels.  Many culverts have reached capacity or are in need of serious reconstruction.  He explained the County has devised a 14-year plan to improve these channels and culverts.  This plan is proposed to be paid for with a tax increase across the County.  He explained the seriousness of this problem and the many dangers that could result if these facilities are not replaced and/or expanded.              

Commissioner McConkie reviewed the current budget and allocations of that budget and tax increases.  He said he supports these initiatives.  

PLANNING PROJECT – Main Street Corridor  

Cory Snyder, Community Development Director, explained how he estimated the cost range ($30,000-40,000) for the planning consultant services through a comparison with the Legacy Parkway Scenic Byway Management Plan cost.  He also explained how these services could be funded.  The City was awarded an $8,000 grant for this project, which has to be matched with at least $8,000 from the City.   

Councilman Cutler said he is supportive of the RFP and is willing to spend what is necessary, but feels $40,000 for consulting services may be too much.  He suggested a funding cap be set.   

Councilman Dellastatious said he would like to get the public involved in this process as soon as possible, perhaps on the steering committee.  Mayor Russell said a steering committee could help guide the scope of work, which in turn will help keep the cost down.  He said he envisioned the steering committee consisting of a couple of members from the City Council and the Planning Commission and City staff.  He said the public does not need to be involved in hiring the consultant: however, the public should get involved after a consultant is retained.   

Councilwoman Lindstrom said she feels this project is important and should be started as soon as possible.  She said she is supportive of allowing the funds necessary so this project can move forward.     

Councilman Gutke expressed concern with setting a funding cap too high.  He feels a high cap could encourage otherwise low bids to come in at the cap amount.  He suggested obtaining bids first then the Council will be able to make a more informed decision.  Steve Thacker, City Manager, suggested setting a range.   

Councilman Allen made a motion to approve the Request for Proposal for Planning Consultant Services and authorized a funding range of $20,000–$30,000.  The motion was seconded by Councilwoman Lindstrom.   

Councilman Gutke made a motion to amend the original motion to change the funding range to $16,000-$30,000.  This will encourage bids to come in at a lower price.  The motion to amend was seconded by Councilman Cutler and passed by roll-call vote (4-1).  Councilman Dellastatious opposed.   

Councilman Dellastatious made a motion to amend the original motion to change the funding range to $16,000–$35,000.  The motion to amend was seconded by Councilwoman Lindstrom.   

Councilman Cutler said the top of the range does not mean that all bids will come under that number.  He said, in his experience, some bids will come in above the range cap.  Councilman Gutke agreed and said he is only worried with the minimum amount, because he would like to encourage more reasonable bids.  Councilman Dellastatious withdrew his motion to amend.  

The original motion as amended ($16,000-$30,000) passed by unanimous roll-call vote (5-0).  

Mayor Russell suggested Councilwoman Lindstrom, Cory Snyder, and himself, along with two members of the Planning Commission make up the steering committee.  Once a consultant is chosen, a couple of members of the community will be added to the committee to participate in the project. There will also be an extensive public involvement process.  The Council agreed.  

UPDATE – Holly Energy Partners Crude Oil Pipeline  

Mayor Russell recused himself from this matter.  Mayor Pro Tem Paul Cutler took control of the meeting.  

Steve Thacker, City Manager, updated the City Council on recent actions/issues regarding the Holly Pipeline project.  He also provided a corrected copy of the minutes of a meeting held October 25, 2006 with Holly reps and City staff regarding seismic issues.  These minutes include requests and action items.  Randy Randall, Public Works Director, reviewed all major utility lines throughout the city and discussed the probabilities of shut-off and possible damage in a major earthquake.  Staff responded to questions from the Council.  

Mayor Pro Tem Cutler requested that a verification of insurance coverage and who (public/private) is covered under that insurance in case of an accident be added to the list of items to research.  He said his concern at this point is to keep these action items moving in a forward direction.  He asked that the Council be updated again at the next City Council meeting.  

Mayor Russell returned to the meeting.  

PUBLIC HEARING – Whitaker Museum Business and Creation of Museum Board, Consider Ordinance No. 2006-19  

Mayor Russell explained the concept for creating a Whitaker Museum Board is to allow the board to develop and implement their own policies and decisions.  He recommends moving forward.   

Steve Thacker, City Manager, distributed a revised copy of the ordinance to Council members.  Lisa Romney, City Attorney, said the ordinance allows the Board to recommend policies and implement those policies once authorized.  The Board would also be authorized to incur expenses and implement programs and activities that are within the scope of the approved budget.  She explained the City Council will still have sufficient oversight.   

Councilman Cutler made a motion to adopt Ordinance No. 2006-19 creating and establishing the Whitaker Museum Board to serve as an advisory board to the City as amended.  The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (5-0).  

Steve Thacker, City Manager, asked the Council if they have any objection to the use of land behind the Whitaker Museum for a gardening class provided by the Recreation Department.  The Council raised no objection and encouraged staff to move forward.    

Councilman Cutler made a motion to allow the use of the land behind the Whitaker Museum for a gardening class as run by the Recreation Department.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).  

Steve Thacker, City Manager, asked the Council if they will allow the use of the Whitaker Museum fund balance ($1257.00) that has been carried forward from prior years.  The fund balance would be used for repairs and/or the purchase of artifacts.  Mr. Thacker said, if approved, the budget will be formally amended later this year.     

Councilman Allen made a motion to authorize the use of the Whitaker fund balance in the amount of $1257.00.  The motion was seconded by Councilman Dellastatious and passed by unanimous roll-call vote (5-0).  

REPORT – Technology Steering Committee  

Blaine Lutz, Finance Director, reported that the Technology Steering Committee has made great strides over the past 18 months.  He said there has been approximately $200,000 spent on technology advances/upgrades in that time, most of which has come from grant money.  He discussed several advances (i.e., security camera system, GPS, on-line bill pay, on-line registration, etc.) that are saving the City money, improving efficiency, and helping serve the community better.  He also discussed possibilities for expanding these technologies and responded to questions from the Council.  

RECODIFICATION – Titles 1-4 of Municipal Code, Consider Ordinance No. 2006-20              

Councilman Allen made a motion to table this item until the next City Council meeting.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).  

SUMMARY ACTION CALENDAR

a. Consider South Davis Sewer District FY 2007 Tentative Budget

b.  Consider UTA Tentative Budget for FY 2007   Councilman Dellastatious made a motion to approve items a and b on the Summary Action Calendar as listed above.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).  

MINUTES REVIEW AND ACCEPTANCE  

The minutes of the October 17, 2006 City Council meeting were reviewed.  Councilman Gutke made a motion to approve the minutes as written.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).   

MAYORS REPORT  

Mayor Russell reported that an additional rate reduction was approved by the Solid Waste District.  He said he would like this item added to the agenda for the next City Council meeting to pass this savings onto the public.  He also discussed the Solid Waste District’s proposal to implement a green waste can in the future.  

Mayor Russell reported the terms of the members of the Centerville Community Foundation will expire at the end of this year.  He suggested the Foundation be continued and asked the Council to submit names of individuals that may be willing to serve in this capacity.   

CITY MANAGER REPORT              

Steve Thacker, City Manager, used this time to briefly discuss several items with the Council.  The Council gave direction for gas-fired fire rings to possibly be used during the Festival of Lights presentation in December.  The Council also decided upon January 16, 2007 for a Joint City Council/Planning Commission meeting to discuss infill development.              

MISCELLANEOUS                        

Mayor Russell nominated Rebekah Barton to serve on the Historic Sites Committee.              

Councilman Dellastatious made a motion to appoint Rebekah Barton to the Historic Sites Committee.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).  

At 10:56 p.m. the meeting was adjourned.              

Marilyn Holje, City Recorder                                                                Date Approved      

Kathleen Streadbeck, Recording Secretary