2007 Minutes and Agendas: City Manager Summary Memo, City Council Agenda & RDA Agenda for January 17, 2007
Friday, January 12, 2007 - 05:21 AM
MEMORANDUM
to:
Mayor Russell
City Council
Department Heads
from:
Steve Thacker, City Manager
subject:
City Manager’s Summary of January 16, 2007 Council Meeting
date:
January 12, 2007
5:30 Work Session - Please remember we start early in a work session with the Planning Commission to discuss infill development. Cory Snyder prepared the enclosed memo to serve as an outline for the discussion. The desired outcome is some direction to staff regarding the adoption and/or amendment of ordinances that enable appropriate infill development in the city. Dinner will be available during the work session. If you will not be attending, please advise Marilyn or Marsha before noon on Tuesday, January 16, so dinner will not be ordered for you.
7:00 Regular Council Meeting
D. Commendations and Awards - Jolene Jackson, City Treasurer, will be recognized for 15 years of service.
F.1. Summary Action Calendar
a. Convey Quit-Claim Deed - Many years ago the City vacated a right-of-way to the adjoining property owners. Because of a technical error in that transaction, however, 8.25 feet were left in the ownership of Centerville City. This agenda item will complete the transfer of that property to the as was originally intended.
b. Appoint alternate representative to Fire Board - Mayor Russell recommends that Councilman Dave Gutke be appointed as an alternate to the Mayor on the South Davis Metro Fire Agency Board.
c. Assignment and Assumption Agreement - As has been routinely done in earlier transactions, Target Corporation is asking for the City Council to acknowledge and consent to the Assignment and Assumption Agreement between Target and the buyer of two lots in the Marketplace Commercial Subdivision.
F.2. Amend Police Department Policy - Centerville police officers are allowed to use their police cars for off-duty purposes, including commuting to and from work if they live within a defined geographic area. This is a common practice in law enforcement agencies in Davis County. The defined area is more restrictive than that allowed by most other cities and, therefore, is becoming a recruitment issue. Police Chief Neal Worsley recommends expanding the boundary in Centerville’s policy.
F.3. Comprehensive Annual Financial Report - The City’s independent auditor will present the Comprehensive Annual Financial Report for Fiscal Year 2006, which includes the annual audit report. As the report indicates, it was a good fiscal year and the City is in excellent financial position.
F.4. Quarterly Financial Report - Finance Director Blaine Lutz will highlight the Quarterly Financial Report for the period ending December 31, 2006. This will give the Council an overview of the current fiscal year budget status at the half-way mark. One of his enclosed reports is a sales tax update, which shows sales tax collections running ahead of the budget projection.
F.5. Holly Energy Partners Pipeline (Porcupine Ridge Pipeline) - I will update the City Council on the issues of insurance coverage, seismic design and compensation for use of City property. The City Attorney, Lisa Romney, will then lead the continuing discussion on the franchise agreement in an attempt to resolve some remaining differences between the City and Holly. The Council should then give staff any further direction in preparation for the final public hearing on February 6.
F.6. City Cemetery - The current cemetery fees were set in 2002. At that time based on the analysis supporting those fee recommendations, the intent was to update the fees periodically to keep pace with inflation, particularly the interment fee and perpetual care fee. The enclosed staff report contains some analysis and the City Manager’s recommendations. In addition, the City Manager will update the Council regarding the cemetery’s remaining capacity and discuss expansion options.
F.7. Meeting with UDOT Region I - Several City officials met with the UDOT Region I Director and his staff to discuss several transportation issues/projects affecting Centerville. Those who attended the meeting will report on the outcome and recommend some actions the City could take to enhance the opportunities for getting UDOT funding sooner, rather than later, for these projects.
F.8. Mayor’s Report
- Mayor Russell will likely report on a few matters.
F.9. City Manager’s Report
a. New Floodplain maps - New floodplain maps for Centerville will become effective June 18, 2007.
b. Reassignment of duties - The City Manager has reassigned the emergency management and floodplain administration duties within the City’s organization.
c. Recognition of Employee Tenure - The City Manager will seek the Council’s direction regarding the Employee Tenure Recognition Program.
d. Job market impact on City - The low unemployment conditions and competitive practices of other employers are making it more difficult for the City to hire quality employees. This means it is also important for the City to retain its current workforce. Therefore, the City Manager would like to discuss some retention strategies with the City Council.
F.10. Miscellaneous Business
a. Newsletter topics - Review the enclosed memo from Marilyn Holje regarding topics for the next newsletter and come prepared with suggestions for additional topics.
b. February 6 work session - Several months ago the Council agreed to meet in a work session on Tuesday, February 6 at 5:30 p.m. to discuss the use of proceeds from the sale of City property. Since this will involve prioritization of proposed park improvements, the Council has invited the Parks and Recreation Committee to attend that work session.
F.11. Minutes Review and Acceptance - The minutes to be approved are enclosed.
F.12. Closed Meeting, if necessary - The agenda shows the possibility of a closed meeting, but whether there will be a need is not known at this point.
10:00 RDA Meeting - The City Council should adjourn into an RDA meeting to elect a chair and vice chair for 2007 and to receive an update from Blaine Lutz regarding the development of the island parcel.
Future Agenda Items (subject to change) - February 6, 2007 City Council Meeting
Work Session - Joint meeting with Parks and Recreation Committee to discuss park improvement priorities and use of funds from sale of City property
Presentation of 10-year Employee Service Award to Rosalyn Brown, Public Works Secretary
Consider Resolution No. 2007-01, increasing cemetery fees
Consider Kirby lawsuit settlement agreement
Amendment to Centerville Municipal Code adopting the updated versions of the International Building Code, International Energy Conservation Code, International Plumbing Code and International Mechanical Code, including civil and criminal penalties for violations of the ordinance
Holly Energy Partners pipeline
Discuss proposal for green bulk waste pickup in spring
Appointments to various committees/boards
Community Survey
mh
cc: News Media
Planning Commission
Centerville Citizens
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JANUARY 16, 2007 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting
. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative -
The times shown below are tentative and are subject to change during the meeting, other than public
Time:
hearings, which will not be held earlier than the times shown. The symbol "(rcv)" near the left margin indicates the need for a roll call vote.
5:30 WORK SESSION - Joint meeting with Planning Commission to discuss in-fill development
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT - Councilman Justin Allen
D. COMMENDATIONS AND AWARDS - Presentation of 15-year Employee Service Award to Jolene Jackson, City Treasurer
7:05 E. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name, address and phone number for the record.
F. BUSINESS
7:10 rcv 1. Summary Action Calendar
a. Convey quit-claim deed for 0.027 acres of City property, located at approximately 500 East and 100 North to Jeffrey Fisher, adjoining property owner
b. Appoint David Gutke as alternate representative to the South Davis Metro Fire Agency Board
c. Acknowledge Assignment and Assumption Agreement between Target Corporation and SDCKP, LLC pertaining to Lots 301 and 302 in the Marketplace Commercial Subdivision
7:15 rcv 2. Amend Police Department policy regarding travel out of jurisdiction
7:20 3. Presentation of Comprehensive Annual Financial Report by City’s independent auditor
7:50 4. Quarterly Financial Report by Blaine Lutz
8:00 5. Holly Energy Partners pipeline (a.k.a. Porcupine Ridge Pipeline)
a. Continue discussion on franchise agreement
b. Further direction to staff
NOTE: A final public hearing on this matter is scheduled for February 6
8:30 6. City Cemetery
a. Discuss proposed increase in cemetery fees
b. Review remaining capacity and discuss expansion options
8:45 rcv 7. Recent meeting with UDOT Region I re: transportation issues
a. Response to City’s requests
b. Funding for preliminary engineering
c. Authorize public information activities for Parrish Lane/I-15 bridge widening project
9:00 8. Mayor’s Report
9:15 9. City Manager’s Report
a. New floodplain maps for Centerville
b. Reassignment of emergency management and floodplain administration duties
c. Recognition of employee tenure
d. Status of job market and impact on City workforce
9:35 10. Miscellaneous Business
a. Review suggested topics for February/March newsletter
b. Work Session on February 6
9:45 11. MINUTES REVIEW AND ACCEPTANCE - January 2, 2007 work session; January 2, 2007 Council meeting
9:50 12. Closed meeting, if necessary, for reasons allowed by state law
10:00 rcv 13. Possible action following closed meeting
G. ADJOURNMENT
10:00 RDA Meeting
Marilyn Holje, CMC
Centerville City Recorder
REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA
NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 10:00 P.M. ON TUESDAY, JANUARY 16, 2007 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
Tentative
Time:
10:00 A. ROLL CALL
P.M.
B. MINUTES APPROVAL - November 21, 2006 RDA meeting
C. NEW BUSINESS
1. Elect Chair and Vice Chair of Redevelopment Agency of Centerville City
2. Update regarding development of the island parcel
D. ADJOURNMENT
Steve H. Thacker
Executive Director
