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2007 Minutes and Agendas: City Council Agenda and Summary Memo for April 3, 2007
Monday, April 02, 2007 - 08:25 AM
interoffice MEMORANDUM
to: Mayor Russell
City Council
Department Heads
from: Steve Thacker, City Manager
subject: City Manager Summary of April 3, 2007 Council meeting
date: March 30, 2007
6:00 Open House with Davis County Commissioners - The County Commissioners have requested some time prior to our regular Council meeting to meet with Centerville officials and any citizens who would like to talk with them. Since you will be going into a regular meeting following this open house, a light dinner will be provided for the Council and Commission. The Mayor and I have identified the following possible topics for discussion with the Commissioners as time permits:
• Joint flood control projects
• Disposition of 40 acres owned by County on mountainside
• Transportation issues, including Legacy Parkway frontage road, future improvement of Sheep Road and possibility of 1/4 cent sales tax for transportation projects
• Regional theater for South Davis
• Founders Park lease and Library lease
• County-wide economic development plan
I have enclosed several documents relating to the subjects above behind the work session tab in the notebook.
Regular Council Meeting
D. Commendation and Awards - The Mayor will recognize Police Officer Allen Ackerson and Public Works Director Randy Randall as indicated on the agenda.
F.1. Summary Action Calendar
a. Garbage Collection Contract Extension - Based on direction given by the Council in an earlier meeting, staff have prepared a contract extension with Ace Disposal for garbage collection. The City’s costs will increase under this contract extension; therefore, the City Council needs to discuss the possibility of a garbage collection rate increase during the annual budget process in May and June.
b. Mayor’s appointments to Community Foundation Board - The Mayor is requesting the Council’s consent of the appointment of David Gutke, Scott Marquardt and Harold Yancey to new terms on the Centerville Community Foundation Board of Directors.
c. Professional Services Agreement - I recommend the Council approve an agreement with Brandon Poll, a Deputy County Attorney, for prosecutor services in the Centerville Justice Court. This agreement is identical to that which is already in place for three other Deputy County Attorneys. One of those agreements pertains to Troy Rawlings, who has been elected County Attorney and, therefore, has decided not to continue as a prosecutor in the Centerville Justice Court. Brandon Poll is filling that vacancy.
F.2. Public Hearing re: Historic Sites Committee Ordinance - This public hearing will be continued to the April 17 meeting due to a delay in the Planning Commission’s consideration of this matter. The proposed amendment involves a change in the number of members on the Historic Sites Committee.
F.3. Public Hearing - Rezone of property - The Planning Commission recommends approval of a rezone of 4.66 acres located at the southeast corner of Lund Lane and Main Street, changing the zoning from Agricultural-Low to Residential-Low. This property is owned by the LDS Church and is intended to be the site of a new church building. Churches cannot be built on agriculturally-zoned property, but can be built under a conditional use permit on residentially-zoned property.
F.4. K&R SAMCO Commercial Subdivision - This subdivision was created by a lot split approved by the Planning Commission more than a year ago. Since then a final site plan has been approved by the Planning Commission and a plat prepared for recording; however, the City Council needs to take action pertaining to this matter, including approval of a storm drain impact fee credit, the acceptance of easements and possibly the approval of a final plat. Normally lot splits do not require Council’s approval.
F.5. Park and Recreation Business
a. Facilities Use Agreements - The Ute Football Conference - Viewmont District and the South Davis Soccer Association/ Utah Rush use playing fields at the Centerville Community Park for some of their games. The enclosed agreements set forth the terms and conditions for using these fields.
b. Concessionaire Agreement - For a number of years the City has operated the concessions at Community Park by hiring seasonal employees. I now recommend the City provide this service via a contract with a concessionaire. The proposed contract is enclosed.
c. Bid Awards for Freedom Hills Park Phase 4 - Bids were opened today for construction of Phase 4 (landscaping and irrigation) of the Freedom Hills Park. However, due to concerns about the low bid, staff are not recommending award of this bid, but instead will recommend this project be rebid. The reasons for this recommendation will be explained at the Council meeting.
F.6. Training on Open and Public Meetings Act - This training was postponed from the last regular meeting due to a lack of time.
F.7. Minutes Review - The regular minutes to be approved are enclosed. However, the joint work session minutes will be given to you later.
F.8. Mayor’s Report - At this time I have not identified any subjects for the Mayor, but the agenda shows that possibility.
F.9. City Manager’s Report - I will likely want to report on a few matters.
F.10. Miscellaneous Business - The Bamberger Parkway was constructed within the last year. Unfortunately, due to an oversight, it did not include a handicap ramp connecting the Cedar Springs residential area with the parkway. I believe this oversight should be corrected and recommend the Council authorize staff to accomplish this via a change order with a contractor presently doing work for the City.
F.11. Closed Meeting, if necessary - The agenda shows the possibility of a closed meeting, but at this time, I do not know of a need for one. The Mayor will recommend an appointment to fill a vacancy on the Trails Committee. The Statement of Interest is enclosed for this citizen, but is considered a confidential document until the Council approves this appointment. If desired, the Council can go into closed meeting to discuss this appointment.
Future Agenda Items (subject to change) - April 17, 2007 City Council Meeting
• Public hearing on amendments to Centerville Zoning Code, Chapter 12-20, Section 12-20-070, Historic Sites Committee, number of members on committee - Consider Ordinance No. 2007-04
• Proposal to remove trees along cemetery west boundary
• Amendment to the Pineae Village Development Agreement
• Quarterly Financial Report
• Discuss Recycling Proposal
• Community Survey
• Freedom Hills Park bid awards
mh
cc: News Media
Planning Commission
Centerville
CitizensCENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, APRIL 3, 2007 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting, other than public
Time: hearings, which will not be held earlier than the times shown. The symbol “(rcv)” near the left
margin indicates the need for a roll call vote.
6:00 Public Open House to talk with Davis County Commissioners
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE
C. PRAYER OR THOUGHT - Councilwoman Sherri Lindstrom
D. COMMENDATIONS AND AWARDS
a. Recognition of Officer Allen Ackerson as Elks Club 2006 Centerville Police Officer of the year
b. Present 25-year Employee Service Award to Randy Randall, Public Works Director
7:10 E. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name, address and phone number for the record.
F. BUSINESS
7:15 rcv 1. Summary Action Calendar
a. Approve Garbage Collection Contract extension with ACE Disposal
b. Consent to Mayor’s appointment of the following persons to the Centerville Community Foundation Board: David Gutke, Scott Marquardt, Harold Yancey
c. Approve Professional Services Agreement with prosecutor Brandon Poll
7:20 2. Public hearing on amendments to Centerville Zoning Code, Chapter 12-20, Section 12-20-070, Historic Sites Committee re: number of members on committee - (NOTE: This public hearing will be continued to April 17 due to a delay in the Planning Commission’s consideration of this matter)
7:25 rcv 3. Public hearing on petition filed by Denis W. Butler & Associates to rezone 4.66 acres of property located at the southeast corner of Lund Lane and Main Street, Centerville, Utah from Agricultural - Low (A-L) to Residential-Low (R-L) - Consider Ordinance No. 2007-05
7:35 rcv 4. K&R SAMCO Commercial Subdivision
a. Approve storm drain impact fee credit
b. Approve final plat
7:45 rcv 5. Park and Recreation Business
a. Approve Facilities Use Agreements with Football League and Soccer Association
b. Approve Concessionaire Agreement with Classic Food Service
c. Award bids for construction of Phase 4 of the Freedom Hills Park
8:00 6. Training on Open and Public Meetings Act
8:30 7. MINUTES REVIEW AND ACCEPTANCE - March 20, 2007 joint City Council/ Parks and Recreation Committee work session; March 20, 2007 City Council meeting
8:35 8. Mayor’s Report
8:45 9. City Manager’s Report
8:55 10. Miscellaneous Business
a. Handicap ramp for Bamberger Parkway
9:05 11. Closed meeting, if necessary, for reasons allowed by state law
9:15 rcv 12. Possible action following closed meeting, including appointment to boards and
commissions
G. ADJOURNMENT
Marilyn Holje, CMC
Centerville City Recorder
interoffice MEMORANDUM
to: Mayor Russell
City Council
Department Heads
from: Steve Thacker, City Manager
subject: City Manager Summary of April 3, 2007 Council meeting
date: March 30, 2007
6:00 Open House with Davis County Commissioners - The County Commissioners have requested some time prior to our regular Council meeting to meet with Centerville officials and any citizens who would like to talk with them. Since you will be going into a regular meeting following this open house, a light dinner will be provided for the Council and Commission. The Mayor and I have identified the following possible topics for discussion with the Commissioners as time permits:
• Joint flood control projects
• Disposition of 40 acres owned by County on mountainside
• Transportation issues, including Legacy Parkway frontage road, future improvement of Sheep Road and possibility of 1/4 cent sales tax for transportation projects
• Regional theater for South Davis
• Founders Park lease and Library lease
• County-wide economic development plan
I have enclosed several documents relating to the subjects above behind the work session tab in the notebook.
Regular Council Meeting
D. Commendation and Awards - The Mayor will recognize Police Officer Allen Ackerson and Public Works Director Randy Randall as indicated on the agenda.
F.1. Summary Action Calendar
a. Garbage Collection Contract Extension - Based on direction given by the Council in an earlier meeting, staff have prepared a contract extension with Ace Disposal for garbage collection. The City’s costs will increase under this contract extension; therefore, the City Council needs to discuss the possibility of a garbage collection rate increase during the annual budget process in May and June.
b. Mayor’s appointments to Community Foundation Board - The Mayor is requesting the Council’s consent of the appointment of David Gutke, Scott Marquardt and Harold Yancey to new terms on the Centerville Community Foundation Board of Directors.
c. Professional Services Agreement - I recommend the Council approve an agreement with Brandon Poll, a Deputy County Attorney, for prosecutor services in the Centerville Justice Court. This agreement is identical to that which is already in place for three other Deputy County Attorneys. One of those agreements pertains to Troy Rawlings, who has been elected County Attorney and, therefore, has decided not to continue as a prosecutor in the Centerville Justice Court. Brandon Poll is filling that vacancy.
F.2. Public Hearing re: Historic Sites Committee Ordinance - This public hearing will be continued to the April 17 meeting due to a delay in the Planning Commission’s consideration of this matter. The proposed amendment involves a change in the number of members on the Historic Sites Committee.
F.3. Public Hearing - Rezone of property - The Planning Commission recommends approval of a rezone of 4.66 acres located at the southeast corner of Lund Lane and Main Street, changing the zoning from Agricultural-Low to Residential-Low. This property is owned by the LDS Church and is intended to be the site of a new church building. Churches cannot be built on agriculturally-zoned property, but can be built under a conditional use permit on residentially-zoned property.
F.4. K&R SAMCO Commercial Subdivision - This subdivision was created by a lot split approved by the Planning Commission more than a year ago. Since then a final site plan has been approved by the Planning Commission and a plat prepared for recording; however, the City Council needs to take action pertaining to this matter, including approval of a storm drain impact fee credit, the acceptance of easements and possibly the approval of a final plat. Normally lot splits do not require Council’s approval.
F.5. Park and Recreation Business
a. Facilities Use Agreements - The Ute Football Conference - Viewmont District and the South Davis Soccer Association/ Utah Rush use playing fields at the Centerville Community Park for some of their games. The enclosed agreements set forth the terms and conditions for using these fields.
b. Concessionaire Agreement - For a number of years the City has operated the concessions at Community Park by hiring seasonal employees. I now recommend the City provide this service via a contract with a concessionaire. The proposed contract is enclosed.
c. Bid Awards for Freedom Hills Park Phase 4 - Bids were opened today for construction of Phase 4 (landscaping and irrigation) of the Freedom Hills Park. However, due to concerns about the low bid, staff are not recommending award of this bid, but instead will recommend this project be rebid. The reasons for this recommendation will be explained at the Council meeting.
F.6. Training on Open and Public Meetings Act - This training was postponed from the last regular meeting due to a lack of time.
F.7. Minutes Review - The regular minutes to be approved are enclosed. However, the joint work session minutes will be given to you later.
F.8. Mayor’s Report - At this time I have not identified any subjects for the Mayor, but the agenda shows that possibility.
F.9. City Manager’s Report - I will likely want to report on a few matters.
F.10. Miscellaneous Business - The Bamberger Parkway was constructed within the last year. Unfortunately, due to an oversight, it did not include a handicap ramp connecting the Cedar Springs residential area with the parkway. I believe this oversight should be corrected and recommend the Council authorize staff to accomplish this via a change order with a contractor presently doing work for the City.
F.11. Closed Meeting, if necessary - The agenda shows the possibility of a closed meeting, but at this time, I do not know of a need for one. The Mayor will recommend an appointment to fill a vacancy on the Trails Committee. The Statement of Interest is enclosed for this citizen, but is considered a confidential document until the Council approves this appointment. If desired, the Council can go into closed meeting to discuss this appointment.
Future Agenda Items (subject to change) - April 17, 2007 City Council Meeting
• Public hearing on amendments to Centerville Zoning Code, Chapter 12-20, Section 12-20-070, Historic Sites Committee, number of members on committee - Consider Ordinance No. 2007-04
• Proposal to remove trees along cemetery west boundary
• Amendment to the Pineae Village Development Agreement
• Quarterly Financial Report
• Discuss Recycling Proposal
• Community Survey
• Freedom Hills Park bid awards
mh
cc: News Media
Planning Commission
Centerville Citizens
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