interoffice MEMORANDUM 
 

to:       Mayor Russell
           City Council
           Department Heads
from:  Steve Thacker, City Manager
subject: City Manager Summary of May 1, 2007 Council meeting
date:  April 27, 2007

6:40  Presentation Re: Financial Statements - Diane Whitten, Weber State University student, analyzed the City’s financial statements as a class project. She will present her analysis to the Mayor, City Manager and Finance Director prior to the Council meeting at 6:40 p.m. Council members and the public are welcome to sit in on that presentation if they desire.

Regular City Council Meeting

E.1. Presentation Re: Chamber of Commerce Channel 17 - Michael Johnson has requested some time to make a presentation about cable Channel 17, a program of the Davis Chamber of Commerce. When Channel 17 was first started by the Chamber several years ago, the Council decided not to participate with any funding. The Chamber would like the Council to know of the current status of this project and invite the Council to reconsider the possibility of becoming a funding participant.

E.2. Public Hearing Re: Zoning Ordinance Amendment - The owner of self-storage units in the Business Park has asked the City to consider an amendment to the Zoning Ordinance which would allow self-storage units to be a primary land use in the Industrial Zones.  Currently the Zoning Ordinance prohibits any new self-storage units or the expansion of existing units. The Planning Commission recommended (by a 6-1 vote) a change to allow self-storage units in the Industrial Zones.

E.3. Sport Courts in City Parks - At the March 20 joint work session of the City Council and Parks and Recreation Committee, the City Council directed the Committee to discuss the need for sport courts in City parks and make recommendations regarding the types of courts to be built in each park and the priority of those facilities. Kevin Merrill, Committee Chair, will attend the Council meeting to report and participate in this discussion.

E.4. Presentation of FY 07-08 Proposed Budget - I have not yet written my Budget Message highlighting the Proposed Budget for Fiscal Year 2007-2008. Therefore, you are not receiving my Proposed Budget with this Council meeting packet. The Proposed Budget may be delivered to you Monday evening. State law requires that I get it to you no later than the first regular Council meeting in May, which is Tuesday evening. At the meeting I intend to highlight the Proposed Budget. Council can then decide whether to adopt the Proposed Budget as the Tentative Budget and set a date for a public hearing.

E.5. Budget Issues - I presume the Council will set a work session to discuss the Proposed Budget prior to adoption in June.  However, I would like several budget issues to be addressed sooner rather than later. One of those is the employee health insurance plan. I am asking the City Council to approve the employee medical plan for next fiscal year so it can be explained to the employees and enrollment occur by June. I would also like the Council to discuss the cost of elections–electronic versus paper ballots–and a proposed change in the employee tenure recognition program.

E.6. Funding Request from School District - Mayor Russell has been contacted by Paul Waite, Assistant Superintendent for Davis School District, requesting some time at the Council meeting to seek funding from the City for artificial turf at the Viewmont High School football field.

E.7. Solid Waste Issues - Blaine Lutz will report the results of the recent green waste cleanup. The Council should decide whether to continue this activity in future years and how it will be funded. Council members have also asked to discuss additional recycling options.  However, as a foundation for that discussion, Mayor Russell would like the Council to first be familiar with the current recycling activities of the solid waste district. That information is enclosed.

E.8. Waterline bid awards - Bids for several waterline projects will be opened this afternoon. Therefore, the bid results will not be available for the packet. These will be provided to the Council on either Monday or Tuesday next week.

E.9. Minutes Review - The minutes to be approved are enclosed.

E.10. Mayor’s Report - The Mayor would like Council members to provide suggestions for filling Centerville’s vacancy on the Mosquito Abatement Board. He will also report on the status of the Main Street planning project.

E.11. City Manager’s Report - I will report on recent discussion between City staff and UDOT officials about traffic management improvements on Parrish Lane in conjunction with the Wal-Mart project. I am also proposing a work session on May 15 at 6:00 p.m. prior to the regular Council meeting to review and discuss the draft of Title 16 (storm water regulations). I recommend a work session because of the complexity of this new proposed title of the City Code.

E.12. Miscellaneous Business - Councilman Allen communicated recently with Cory Pope, UDOT Region I Director, regarding funding for improvements to Parrish Lane west of I-15. That series of email correspondence is enclosed.

 Councilman Dellastatious would like to inform the Council about removal of a telecommunications cable under Main Street.

 I am also requesting permission for an adjacent property owner to build a retaining wall that will be on cemetery property.  I need to know if the City Council agrees with my recommendation as stated in the enclosed letter I wrote to Allan Bruun, dated August 8, 2006.

E.13. Closed Meeting, if necessary - At this point I do not know of a need for a closed meeting, but the agenda shows that possibility. 

9:50 Adjourn to RDA meeting - Following the regular Council meeting, you should adjourn into a Redevelopment Agency Board meeting to consider adoption of the Proposed RDA Budget as the Tentative RDA Budget and set a date for a public hearing.

9:55 Adjourn to MBA meeting - You also need to meet as a Municipal Building Authority Board and adopt a Tentative MBA Budget and set a date for a public hearing.

Future Agenda Items (subject to change) - May 15, 2007 City Council Meeting
        
 • Terminate two-year warranty period for Ford Canyon Estates Phase 3 Subdivision
 • Award bids for water system projects
 • Centerville Youth Council
  • Presentation of Youth Council report by Youth Mayor Lacey Wayman
  • Presentations to outgoing seniors
  • Swearing-in of new Youth Council members by Judge David Miller
 • Centerville Municipal Code enactment of Title 16, Storm Water
 • Monthly Financial Report
 • Community Survey - Duane Huffman
 • Review list of suggested articles for July 2007 newsletter
 • Review Budget Newsletter draft
 • Ordinance reducing telecommunications tax to 3.5 percent

 
mlm

cc: News Media
 Planning Commission
 Centerville Citizens

CENTERVILLE CITY COUNCIL AGENDA
                
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD  ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, MAY 1, 2007 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.

Tentative   - The times shown below are tentative and are subject to change during the meeting, other than public
Time:  hearings, which will not be held earlier than the times shown.   The symbol “(rcv)” near the left
  margin indicates the need for a roll call vote.

6:40 Presentation to Mayor, City Manager, Finance Director of Comprehensive Analysis of Centerville City FY2006 Financial Statements- by Diane Whitten, Weber State University student

7:00 A. ROLL CALL

 B. PLEDGE OF ALLEGIANCE

 C. PRAYER OR THOUGHT - Blaine Lutz, Finance Director/Asst. City Manager

7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request  a time to speak during Open Session  by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name, address and phone number for the record.

 E. BUSINESS                                                    

7:10    1. Presentation from Michael Johnson, Director of Chamber of Commerce Channel 17
      
7:15 rcv  2. Public Hearing on amendment of Centerville Zoning Ordinance text change for Section 12-36-1, Table of Uses, to allow self-storage (a.k.a. mini-storage) as a primary land use in the Industrial Zones - Consider Ordinance 2007-06

7:40   3. Discuss Parks and Recreation Committee’s recommendations for sports courts in City parks

8:00 rcv  4. Presentation of FY 2007-2008 Proposed Budget
       (1) Budget highlights 
       (2) Consider adoption of Tentative Budget and set date for public hearing
 
8:10 rcv  5. Budget Issues
   a. Employee health insurance plan
   b. Election costs
   c. Recognition of employee tenure

8:30   6. Funding request from Davis County School District for artificial turf on Viewmont High School’s football field

8:40   7. Solid Waste Issues
    a. Report regarding green waste collection
    b. Report regarding current recycling activities of the solid waste district
    c. Discuss additional recycling options

9:05 rcv  8. Award bids for waterline construction projects  
9:10   9. MINUTES REVIEW AND ACCEPTANCE - April 17, 2007 Council meeting
   
9:15            10. Mayor’s Report
   a. Vacancy on Mosquito Abatement Board
   b. Main Street Planning Project

9:20               11. City Manager’s Report
   a. Traffic management improvements on Parrish Lane
   b. May 15, 6:00 p.m. work session re: Title 16 (Storm Water regulations)
   
9:30           12. Miscellaneous Business
   a. Funding for Parrish Lane widening west of I-15
   b. Removal of cable on Main Street
   c. Retaining wall on cemetery property

9:40               13. Closed meeting, if necessary, for reasons allowed by state law
 
9:50           14. Possible action following closed meeting

  F. ADJOURNMENT

9:50 RDA Meeting

9:55 MBA Meeting
 
Marilyn Holje, CMC
Centerville City Recorder