Minutes of the Centerville City Council meeting held Tuesday, March 20, 2007 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT:
Mayor:                        Ronald G. Russell 
  
Council Members:  Justin Y. Allen
                                   Paul A. Cutler
                                  Jack Dellastatious (excused at 9:00 p.m.)
                                  David R. Gutke
                                  Sherri Lyn Lindstrom

 STAFF OR OTHER CITY
 OFFICIALS PRESENT:     Steve Thacker, City Manager
                                             Blaine Lutz, Finance Director/Assistant City Manager
                                             Lisa Romney, City Attorney
                                             Cory Snyder, Community Development Director
                                             Officer Rob Kirkham
                                             Sergeant John Spencer                       Officer Will Barnes
                                             Officer Gary Litster                                 Officer Mike Dingman
                                             Sergeant Niles Bartleson                    Officer Jake Alexander
                                             Lisa Bednarz, IT Manager                    Officer Ezra Child
                                             Detective Dwight Christensen            Officer Zan Robison
                                             Detective Sergeant Von Steenblik
                                             Debra Olsen, Office Technician
                                             Susan Burton, Office Technician/Dispatch
                                             Karrie Carlson, Recording Secretary
   
PLEDGE OF ALLEGIANCE 

INVOCATION                      Councilman David Gutke
  
 VISITORS:                         Interested Citizens

COMMENDATIONS AND AWARDS

Bruce Powell was recognized as the Elks Club 2006 Centerville Citizen of the Year.  Mayor Russell commended Mr. Powell for his service to the community as Planning Commission Chairperson and his activities with the Centerville/Farmington Rotary Club.

Mayor Russell presented Officer Robert Kirkham with a plaque and dinner certificate for his five years of service to the City.  Officer Krikham was noted as being a great asset to the Police Department and commended for his dedicated service.

OPEN SESSION

Becky Money, 355 South 160 West – Ms. Money asked the Council to look into some matters of concern regarding drainage issues at J.A. Taylor Elementary, a ringing noise at a pump station and asked the Council to consider some additional improvements to the Porter Lane Parkway project, as well as more improvements to the Porter/Walton Park.  She also provided the Council with a petition signed by neighbors in this area supporting her comments.  Staff noted these comments and will address them.
 
PINEAE VILLAGE PDO
 
a. Introduction of Gold Medallion Homes, prospective owners

Tess Peterson, Gold Medallion Homes, reported to the Council regarding the Pineae development.  Ms. Peterson stressed to the Council that Gold Medallion is excited about this project and is committed to produce a quality project.  Ms. Peterson stated the project is expected to start as soon as possible and be built out in a two-year plan.  Councilman Dellastatious expressed concern regarding the delay in starting this project as well as the level of quality Gold Medallion is going to deliver.  Kristen Nielsen, Vice President of Gold Medallion Homes, added that the new style proposed is not meant to be a step down in quality but rather a step up.  She invited members of the Council to visit any of the Gold Medallion developments and observe for themselves the quality of product they produce.  Ms. Nielsen responded to questions and comments from the Council.  The Planning Commission will continue to oversee the development approval process regarding the Pineae Village PDO.

b. Consideration of waiver of requirement that bonding agency must be within 100 miles of Centerville City

Lisa Romney, City Attorney, explained that there have been instances in the past where bond institutions have been out of state and posed some logistical problems to the City.  Currently there is a requirement that a bonding agency must be within 100 miles of Centerville City.  Gold Medallion is asking for a waiver to allow CityView, a California equity investor, to provide the funding for this project and provide a letter of credit from a California bank.  The City Attorney has reviewed this request and agrees that granting the waiver should not pose a risk to the City.

Councilman Allen made a motion to waive the 100-mile bond requirement for the Pineae Village PDO and allow Gold Medallion Homes to use a California bank to provide the bond for the project, subject to the addition of a fax clause to the letter of credit by calling on the letter of credit.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

General Plan Amendment re: West Centerville Neighborhood 5

Cory Snyder, Community Development Director, reviewed a summary of the proposed amendments to the General Plan for Neighborhood 5 (west side).  He explained that a steering committee was organized to give input and oversee the process.  Open houses were held to gather public input regarding this area.  Sixty-four public input statements were used to direct the creation of the plan document.  Mr. Snyder believes that the process tried to involve as many stakeholders as possible and maintain an open forum to allow parties a chance to participate and comment. The Council was provided with a summary of the public involvement process concerning open houses, steering committee meetings and Planning Commission meetings. The West Neighborhood Plan Summary establishes a comprehensive guide to future physical and land use patterns and desired attributes that have been expressed by the neighborhood. Additional planning principles and concepts have been included to help establish the policies of the overall neighborhood vision.  Mr. Snyder also suggested some potential objective modifications to address some concerns expressed by steering committee members. 

The vision identifies sixteen overall goals with a total of ninety-two objectives and several graphical maps.  These goals, objectives and graphical maps for the West Centerville Neighborhood Vision were provided to the Council in the backup material. The West Centerville Neighborhood Plan Vision is expressed using six different topics: future land use; economic development; environmental compatibility; transportation planning; community facilities and services; and annexation issues.

a.  Public Hearing on amendments to General Plan, Section 12-480-6

At 8:15 p.m. Mayor Russell opened the public hearing.

Craig Mogle - Mr. Mogel commented regarding the process staff used to include input from residents and business owners.  Mr. Mogel participated in the steering committee and suggested some additional revisions regarding building size.  The Council noted the comments.

Derren Klein, 1355 West Legacy Lane – Mr. Klein expressed excitement about the planning process and the future prospects of the west side.  He stressed that signage issues will be very important to businesses in the area and asked the Council to consider this in the future.  He also expressed the need for more affordable housing within the city to accommodate all potential residents and indicated that there may be a place for this on the west side.

Ken Averett 356 West 850 North Circle – Mr. Averett commended staff on the steering committee process.  He believes the proposed amendments will allow current and future business owners to be successful and create an aesthetically pleasing commercial and industrial area.  Mr. Averett asked the Council to consider the need for additional housing in Centerville that is affordable.  He believes this type of housing can be located on the west side of Centerville. 

At 8:30 p.m. with no others wishing to comment, Mayor Russell closed the public hearing.

The Council discussed concerns some of the steering committee members and local area business owners had regarding building sizes in the west neighborhood. The Community Development Director suggested an amendment to the building size requirement to address some of these concerns.  The proposed amendments included:     

• Objective 2.C.     Consider limiting permitted land uses of the gateway corridor to small local area type commercial and conditional uses for larger retail commercial serving the South Davis area.
• Objective 2.D.     Consider setting a maximum permitted floor area ranging from 50,000 to 100,000 square feet per single tenant space and/or 125,000 square feet per single use building.

Mr. Snyder responded to questions from the Council regarding this proposal and also concerning buffering guidelines and the potential for residential in the west side neighborhood. 

b. Ordinance No. 2007-03

Councilman Dellastatious made a motion to adopt Ordinance No. 2007-03 amending Section 12-480-6, Neighborhood 5, West Centerville, of the Centerville City General Plan, noting that objective 2.C will state “limiting permitted land uses of the gateway corridor to small local area type commercial and conditional uses for larger retail commercial serving the South Davis area” and 2.D will state ”a maximum permitted floor area ranging from 50,000 to 100,000 square feet per single tenant space and/or 125,000 square feet per single use building.”  The motion was seconded by Councilman Allen and passed by unanimous roll-call vote (5-0).

At 8:55 p.m. the Council took a fifteen minute break.  (Councilman Dellastatious left during this break.)

c.  Proposal from Carter-Burgess to develop design guidelines for Shorelands Commerce Park District

 Cory Snyder, Community Development Director, explained that he has contacted Carter-Burgess to get a proposal for consulting services to develop a set of design standards for the Shorelands Commerce Park District.  Carter-Burgess was instrumental in developing the look and image for the Legacy Parkway and Mr. Snyder believes their services would expand and enhance the concepts developed for the parkway design.  The cost estimate for the consulting services is $13,540.  These funds are available from the “Special Projects” account in the Community Development Department’s budget.

Councilman Allen made a motion to authorize an expenditure of $13,540 from the Community Development “Special Projects” account for consulting services from Carter-Burgess.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (4-0).

MONTHLY FINANCIAL REPORT

Blaine Lutz, Finance Director, asked the Council for direction regarding financial information the Council would like to receive as Interim Financial Reports.  The Council agreed to receive a financial summary monthly, but it would be scheduled on the agenda for discussion only every quarter.  Mayor Russell will be provided with a monthly disbursement report and Council members will be provided this information upon request.

STREET IMPROVEMENT PROJECTS BID AWARDS

Steve Thacker, City Manager, recommended the Council award a bid to Morgan Asphalt for 2007 Streets Reconstruction Project, with the condition that the portion representing the realignment of the Big O Tire and Ray’s Muffler entrance is not authorized until permission is obtained from the property owners.

a. Bid award to Morgan Asphalt in the amount of $413,990 for the 2007 streets reconstruction project

Councilman Allen made a motion to award a bid to Morgan Asphalt in the amount of $413,990 for 2007 Streets Reconstruction Project with the condition that realignment of Big O and Ray’s Muffler entrance will not be authorized until permission is granted from property owners.  The motion was seconded by Councilman Cutler and passed by unanimous roll-call vote (4-0).

b. Bid award to Intermountain Slurry in the amount of $59,739.16 for crack fill and seal project

Councilman Allen made a motion to award a bid to Intermountain Slurry in the revised amount of $59,739.16 for the crack fill and slurry seal project.  The motion was seconded by Councilman Cutler and passed by unanimous roll-call vote (4-0).

SUMMARY ACTION CALENDAR

The Council reviewed items a-c on the Summary Action Calendar.  Councilman Allen made a motion to approve items a-c on the Summary Action Calendar.  The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (4-0).  Approved were:

a. Acceptance of Public Utility Easements from Jeffrey Fisher for property located at 530 East 100 North.
b. Award bid to Allman’s Carpet in the amount of $15,420 for new carpet in the Police Department. 
c. Ratify the Stipulation and Motion to Dismiss the Pacific Frontier vs. Centerville City litigation.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the March 6, 2007 City Council meeting were reviewed and amended.  Councilman Allen made a motion to approve the minutes as amended.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0).

The minutes of the March 6, 2007 City Council closed meeting were reviewed.  Councilman Allen made a motion to approve the minutes.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0).

MAYOR’S REPORT

Mayor Russell reported that he met with representatives from the Utah Transit Authority (UTA) regarding route changes.  The Council was provided with copies of the proposed changes to review.

Mayor Russell reviewed recent membership sales for the new Recreation Center.  He reminded the Council that on March 23rd from 9:00 p.m. to midnight, use of the Recreation Center will be free to Centerville City residents.  There will be public information items on display regarding various park and development plans within the city.

Mayor Russell suggested the Council schedule a work session to discuss possible goals and compile a prioritized list to work from.  The Council agreed to meet May 29th at 6:00 p.m. for a work session.

UDOT will conduct an open house regarding a study of State Route 106, on April 11th from 4:30 p.m. to 7:00 p.m. at Centerville City Hall.

UDOT/UTA will conduct an open house on April 17th from 5:00 p.m. to 7:00 p.m. regarding the South Davis Transit Study.

Main Street Corridor Planning Project briefings will be held April 18th at City Hall at 8:00 a.m. and 6:30 p.m.

CITY MANAGER’S REPORT

Steve Thacker, City Manager, used this item on the agenda to update the Council on various miscellaneous City matters, some of which relate to the Legacy Parkway frontage road and trail and county property on the mountainside.

MISCELLANEOUS

Any Council members who want to attend the ULCT Mid-year Conference were asked to get registration forms into the City Recorder as soon as possible.

Council members who have article suggestions for the May newsletter need to give them to the City Manager.

At 10:30 p.m. the meeting was adjourned.

                             
Marilyn Holje, City Recorder     Date Approved

                                
Karrie Carlson, Recording Secretary