to:            Mayor Russell
                City Council
                Department Heads
from:      Steve Thacker, City Manager
subject: City Manager’s Summary of August 7, 2007 Council meeting
date:       August 3, 2007

Mayor Russell will attend the first part of the Farmington City Council meeting Tuesday evening to explain the Regional Theater proposal and RAP tax ballot issue. Even though Farmington City officials have not been involved in this project to date, they recently requested information about the project and are considering the possibility of by putting the RAP tax question on their November ballot. They have asked Mayor Russell to attend and answer questions. Therefore, Mayor Pro Tem Paul Cutler will conduct the first part of the Centerville City Council meeting.

E.1. UTOPIA update - Councilman Cutler will announce the beginning of construction in Centerville and report any related matters at this time.

E.2. Florentine Towns Amended Subdivision - In an earlier meeting, the City Council approved a subdivision plat that included two master lots separated by a public roadway. The intent at that time was for the developer to amend the plat at a later date to provide for individual ownership of the townhomes. That is the purpose of this amendment.

E.3. Freedom Hills Park ribbon cutting event - I presume the Council is proceeding with the intent to celebrate the opening of Freedom Hills Park in conjunction with the Rotary Club’s dedication of its Freedom Memorial on September 11. The Council needs to decide if in fact that is still their intent and what activities and program content will be a part of that celebration. The enclosed staff report includes activities that the Rotary Club, Trails Committee and Parks and Recreation Committee would like to see included in this event.

E.4. Legacy Parkway trailhead - The City has been given a deadline for securing an access road right-of-way to serve the planned trailhead on Parrish Lane, which UDOT has agreed to build if access can be secured in a timely manner. Staff met recently with the owner of the adjacent  property, as well as the Legacy Parkway Project Director and have come up with a plan that  may work if all parties cooperate in a timely manner. The conceptual framework of this solution is described in the staff report.

E.5. Guidance re: infill development ordinance - In past months, the City Council has asked staff to proceed with an update of the City’s development ordinances to address infill. However, staff perceive differences of opinion among Council members regarding the approach that should be taken in the drafting those ordinances–i.e., the type of infill that is desired and the goals that staff should be pursuing in this effort. Therefore, Cory Snyder has prepared the enclosed memo asking some questions which the Council needs to discuss. Hopefully, this will give him the guidance he needs to proceed with this assignment.

E.6. Regional performing arts facility - The City Council should first discuss the final Feasibility Study Report and then consider a resolution putting the RAP tax on the November ballot. A final report was received this week and is enclosed for Council members. It has not yet been made available to the press, pending final corrections to the document. A final version will be available on Monday for the press and public. In the meantime, however, upon request, the Executive Summary will be provided.

E.7. City Hall space needs - The Council needs to agree on a process for evaluating the City’s facility space needs, particularly for City Hall departments. This will address the request by the Police Department for a storage building on City Hall property. However, the Council desires a more comprehensive long-range evaluation of the City’s facility needs before making a decision about the Police Department’s request.

E.8. Consulting services agreement - Earlier this year, Comcast submitted a letter announcing their desire to begin the process of renewing their franchise agreement with the City. The City Manager and City Attorney are requesting the help of a consultant to draft a cable TV ordinance that would become part of the City’s Code as a foundation for these negotiations.

E.9. Minutes - The minutes to be approved are enclosed.

E.10. Mayor’s Report - Mayor Russell may wish to report on a few matters.

E.11. City Manager’s Report
 a. Interlocal agreement with School District - I will report on my recent meeting with Paul Waite of the School District regarding a new interlocal agreement governing the use of City and school facilities, including the new artificial turf at Viewmont High School.
 b. 200 North Street connection - Cory and I met this past week with the homeowners association boards for both Cedar Springs and Country Cottages to discuss the alternative design for the 200 North connection. I will report on the positive outcome of that meeting.
 c. Capital Improvements Plan work session - I have been warning you for several months of the need for this work session. Staff are finally ready and propose the date of Wednesday, August 29th. This involves updates to the master plans for the water system, drainage system and street improvements, as well as a discussion about a water rate increase.
 d. Work Session with Trails Committee - I also propose a work session with the Trails Committee prior to the regular Council meeting on August 21st.
 e. Parrish Lane traffic issues - I will update the Council regarding the City’s request for a left-turn signal at 400 West and Parrish Lane and other relevant Parrish Lane traffic issues.

E.12. Miscellaneous Business
 a. ULCT Convention registration - You should have each received an email containing the details of this convention. A registration form is enclosed in this packet.
 b. Police vehicle purchase - The current Budget provides funding for this vehicle, which will be used by the Police Chief.

E.13. Closed Meeting - A closed meeting is needed to discuss my performance, consider appointments to City boards and commissions and possibly discuss the  purchase of property.

E.14. Possible action following closed meeting - I anticipate the Council will make at least two appointments following the closed meeting.

Future Agenda Items (subject to change) - August 21, 2007 City Council Meeting

 • Work Session with Trails Committee, 6:00 p.m.
 • Introduction to Council of Centerville Wal-Mart Managers
 • Report on 2007 July 4th Festivities by Kes Armstrong, Chair
 • Northern Utah Transportation Alliance presentation (John Pitt, Chamber of Commerce Director)
 • Commence two-year warranty period for various projects
 • Review proposed design for Public Works salt storage building
 • Quarterly and End of Fiscal Year Financial Report

mlm

enclosure

cc: News Media
 Planning Commission
 Centerville Citizens

CENTERVILLE CITY COUNCIL AGENDA