Minutes of the Centerville City Council meeting held Tuesday, July 17, 2007 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT:
Mayor:                                        Ronald G. Russell (arrived at 8:30 p.m.)
  
Council Members:                   Justin Y. Allen
                                                    Paul A. Cutler
                                                    David R. Gutke
                                                    Sherri Lyn Lindstrom

Absent:                                      Jack Dellastatious

STAFF OR OTHER CITY
 OFFICIALS PRESENT: 
                                                  Blaine Lutz, Finance Director/Assistant City Manager
                                                  Lisa Romney, City Attorney
                                                  Randy Randall, Public Works Director
                                                  Karrie Carlson, Recording Secretary

STAFF ABSENT:                    Steve Thacker, City Manager   
   
PLEDGE OF ALLEGIANCE 

INVOCATION                         Mayor Pro Tem Paul Cutler
  
VISITORS:                             Interested Citizens

Councilman Paul Cutler, Mayor Pro Tem, conducted the beginning of the City Council meeting until Mayor Russell arrived.

COMMENDATIONS AND AWARDS

Centerville City was recognized for receiving the top inspection score in its risk management group. Carl Parker, Utah Risk Management Mutual Association (URMMA) representative, presented the Council with the award and commended the City in its efforts to operate safely.

OPEN SESSION

No one present wished to comment.

SOUTH DAVIS METRO FIRE CHIEF

Jim Rampton, South Davis Metro Fire Agency Chief, addressed the Council and introduced himself as the new SDMFA Chief. Chief Rampton updated the Council on the recent relocation of a fire station from the east side of I-15 to the west side and a new facility that will be built in North Salt Lake.
 
PRESENTATION ON COMMUTER RAIL BY BRANDON BOTT FROM UTAH TRANSIT AUTHORITY

Brandon Bott, Utah Transit Authority (UTA) Representative, showed a presentation of the new commuter rail line (Front Runner) that is being constructed for service from Salt Lake City to Weber County. He reviewed the proposed service frequency, hours of operation and fare information with the Council. Mr. Bott reviewed some of the safety features that will be implemented to prevent cars and pedestrians from entering the tracks if it is unsafe. The expected completion date for Commuter Rail will be in the spring of 2008. Mr. Bott responded to questions and comments from the Council regarding possible future stops for the rail line, the Utah County rail extension, and wait time for Front Runner trains to pass.

SUMMARY ACTION CALENDAR

The Council agreed to discuss items (c) 1, (d) and (e) separately.

Councilman Allen made a motion to approve items (a) and (b) and items (c) 2 and (c) 3 on the Summary Action Calendar. The motion was seconded by Councilman Gutke and passed by unanimous vote (4-0). Approved were:

a. Commencement of two-year warranty period for the Lamb Subdivision.
b. Termination of two-year warranty period for Duncan Hills Subdivision.
c. Award bid to the following:
2. Twin D Environmental Services in the amount of $108,720 for Drainage Maintenance Service contract for 2007-2008.
3. R and D Excavating in the amount of $241,310 for labor for Pineae Village culinary waterline construction project.

Discussion of Summary Action item (c) 1

The Council discussed the size and number of basketball standards proposed for the Porter-Walton Park. Councilman Allen made a motion to approve item (c) 1 on the Summary Action Calendar. The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (4-0). Approved was:

1. Parkin Construction Inc. in the amount of $50,434 for Porter-Walton Park sports court.

Discussion of Summary Action item (d)

Blaine Lutz, Finance Director, explained how the amendment will work for small events involving snacks and beverages. This resolution was proposed to help simplify the current fee if someone is only serving light refreshments rather than holding a banquet or reception.

Councilman Gutke made a motion to approve item (d) on the Summary Action Calendar. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0). Approved was:
 
d. Amend City Hall Building Use Policy to include deposit and fee for small events involving snacks and beverages – Resolution No. 2007-17.

Discussion of Summary Action item (e)

Blaine Lutz, Finance Director, explained the reasons for the proposed amendments regarding building fees and various record charges. 

Councilwoman Lindstrom made a motion to approve item (e) on the Summary Action Calendar. The motion was seconded by Councilman Allen and passed by unanimous vote (4-0). Approved was:

e. Centerville Fee Schedule amendments re: building use fees, records compilation/copy charges and Justice Court certified copy charges, Resolution No. 2007-18.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the July 3, 2007 City Council meeting were reviewed. Councilman Gutke made a motion to approve the minutes as written. The motion was seconded by Councilman Allen and passed by unanimous vote (4-0).

CITY MANAGER’S REPORT

Blaine Lutz, Assistant City Manager, explained that one of the float entries in the 4th of July Parade is willing to donate a replica of the Liberty Bell used on the float. The Council directed staff to check into storage issues for the gift and report back.

UTOPIA will begin construction in Centerville City in August 2007; service should be available in some areas in late 2007 to early 2008. UTOPIA has offered to hold an open house for residents to explain the construction timeline and services offered. The Council discussed possible dates for the open house. The actual date is yet to be determined.

Blaine Lutz, Assistant City Manager, showed recent photos of the new Freedom Hills Park. The grass seed has been planted and the pavilion is being completed. The dedication of the war memorial is tentatively scheduled for September 11, 2007. Paving bricks can be purchased and engraved to commemorate veterans and families.

PROPOSAL TO BUILD SALT STORAGE SHED

Randy Randall, Public Works Director, explained the cost estimate for the proposed salt storage shed, which is estimated to cost approximately $165,000. The storage shed is needed to help keep salt on site at the Public Works Building. Currently the salt tends to leach out off the property onto UDOT property. This is an environmental risk to the wetland areas that exist west of the Public Works building. This new storage facility will allow the salt to be protected from the elements and be retained on the property without concern of encroachment onto other properties. Mr. Randall also added that the building will be constructed to complement the surrounding buildings and visibility for the Legacy Parkway for aesthetic purposes.

The Council directed staff to bring back a proposed design for the building before bidding the work.

At 8:25 p.m. the Council took a five-minute break.

PROPOSAL FROM TRAILS COMMITTEE RE: BIKE LANES

Ken McGuire, Trails Committee Chairman, reported to the Council regarding his committee’s research on implementing bike lanes within the city. The Trails Committee is recommending bike lanes be established on the Frontage Road from Farmington to Parrish Lane, 400 West Street, and Chase Lane Between the Frontage Road and 400 West. The Council reviewed a cost estimate prepared by the City Engineer. The City Engineer has provided cost estimates ranging in cost, depending on the scope of the project. The current estimate is $81,000 for Frontage Road pavement widening within Centerville, plus an estimated $40,000 for widening the Frontage Road in Farmington, plus an estimated $15,000 to $20,000 for restriping. The Trails Committee has been allocated $100,000 for trails projects. They are hopeful that the Council would not require them to spend their entire allotment for the bike lane project. The Council is in favor of implementing bike lanes and discussed ways to find help with the funding through grants, cooperation from other agencies/cities, etc. The Council discussed implementing bike lane striping along 400 West and Chase Lane as soon as possible and studying the Frontage Road issues and funding options for later implementation.

Councilwoman Lindstrom made a motion to direct staff to proceed with striping bike lanes along 400 West Street and Chase Lane up to $12,000 and to further study the implementation of bike lanes along the Frontage Road. The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (4-0).

RDA MEETING

At 9:10 p.m. The Council went into a meeting of the RDA Board. In attendance were Chairman Russell; Vice Chair Lindstrom; Directors Allen, Cutler and Gutke; Blaine Lutz, Finance Director; Lisa Romney, City Attorney; Cory Snyder, Community Development Director; and Karrie Carlson, Recording Secretary

At 9:55 p.m. the City Council meeting was reconvened.

CLOSED MEETING

At 9:55 p.m. Councilman Gutke made a motion to go into a closed meeting to discuss pending and threatened litigation. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (4-0). In attendance were: Mayor Russell; Blaine Lutz, Finance Director; Lisa Romney, City Attorney; Randy Randall, Public Works Director; Council members Allen, Cutler, Gutke and Lindstrom; and Karrie Carlson, Recording Secretary.

At 10:20 p.m. the regular City Council meeting was reconvened. 

MAYOR’S REPORT

The Mayor used this item on the agenda to comment on the success of the July 4th Celebration and other various City matters.

MISCELLANEOUS

The Council was asked to submit any suggestions or revisions for the upcoming newsletter to the City Recorder.

At 10:30 p.m. the meeting was adjourned.

            
Marilyn Holje, City Recorder    Date Approved

Karrie Carlson, Recording Secretary