5:45 Work Session – We begin with a work session to discuss the Performing Arts Center Feasibility Study. Jason Burningham will be present to answer questions. Dinner will be available beginning at 5:30 p.m. We begin the work session at 5:45 p.m. because Jason has to leave at 6:45 for another commitment. Please plan ahead so we can begin the work session on time.
Regular Council Meeting
E.1. Introduction of Wal-Mart Managers – Amy Teichert, Manager of the new Wal-Mart in Centerville, has asked for an opportunity to introduce herself and her co-managers to the City Council.
E.2. Report on 2007 July 4th Festivities – Kes Armstrong, Chair of the July 4th Committee this year, will make the traditional report of that celebration.
E.3. RAP Tax Election Issues – The agenda shows the possibility of adopting a resolution, in case the Council wants to change any of the content of the resolution adopted in the last Council meeting—in particular the wording of the ballot question. The resolution adopted at the last meeting is enclosed.
E.4. Deuel Springs Amended Subdivision – The current owner of Lots 3 and 4 of the Deuel Springs Subdivision would like to combine those two lots into one new lot for the operation of an assisted living facility. The Planning Commission unanimously recommended approval of the subdivision amendment.
E.5. Northern Utah Transportation Alliance - John Pitt, President of the Davis County Chamber of Commerce, has requested some time to speak about this organization and the ¼ cent ballot issue to fund transportation.
E.6. Business Owners Luncheon re: Sign Code – City officials met with business owners in a June 6th luncheon to discuss the City’s regulations regarding temporary signs. The Community Development Director did not come out of that meeting with the perception of a mandate for change. However, elected officials who were there (i.e., Mayor and Council members) may have a different view. Therefore, staff need clear direction regarding what, if any, changes are to be made to the City’s Sign Code pertaining to temporary signs.
E.7. Public Works salt storage building – In an earlier meeting, Council authorized staff to prepare plans for construction of a salt storage building, but requested an opportunity to review the proposed design. That is the purpose of this item on the agenda.
E.8. Freedom Hills Park Celebration – The Rotary Club is proceeding with its Freedom Memorial dedication on September 11, but the time is still undetermined. Hopefully, by Tuesday evening the Rotary Club will know the time of its event, which may have bearing on the Council’s decision whether to hold the City’s celebration that same day or another date. Mayor Russell has suggested the City’s celebration should be on a Saturday. Council needs to resolve this matter and give staff appropriate direction to prepare for these events.
E.9. Evaluating City Hall Space Needs – This matter was postponed from the last meeting due to a lack of time. Mayor Russell recommends the appointment of a task force to study the City’s long-term facility space needs.
E.10. Financial Report – Blaine Lutz is ready to review the end of fiscal year financial report with the City Council for Fiscal Year 2007. It was another good year for the City, with another increase in the General Fund balance.
E.11. Agreement with Davis County re: Election Services – Due to the addition of County and State ballot questions, Davis County will be managing the November 6 election. Since it is also a municipal election, the City needs to enter into an agreement with Davis County for election services.
E.12. Community Survey – Council members Dave Gutke and Justin Allen have accepted the responsibility for preparing a community survey to be inserted in a future City newsletter. They have requested time in this meeting to discuss the survey’s content and process.
E.13. Minutes - The minutes to be approved are enclosed.
E.14. Mayor’s Report – Mayor Russell would like to find a calendar date for a volunteer recognition dinner.
E.15. City Manager’s Report – I will update the Council regarding our efforts to secure a trailhead in connection with the Legacy Parkway. We are also still trying to find a calendar date for the Capital Improvements Plan work session. We discussed this at the last meeting, but were not able to find an acceptable date. Please bring your personal calendars for September and October to the meeting.
Staff has received a final decision from UDOT Region I regarding the timing of the installation of a left-turn signal at 400 West and Parrish Lane. Unfortunately, this modification will not be made until after Wal-Mart opens—i.e., when UDOT’s “warrants” are met by the actual conditions on site. Therefore, we should talk about what kind of notice we want to provide our citizens to help them understand this matter.
The last item under City Manager’s Report pertains to a letter received from the IRS claiming the City should be paying employee withholding taxes on payments for City Attorney services. We have challenged this conclusion and recommend the City enlist the services of the Utah League of Cities and Towns in fighting this determination, which would affect most of the cities throughout Utah. The IRS letter of concern is enclosed.
E.16. Miscellaneous Business – I do not know of any matters to identify at this point on the agenda under “Miscellaneous Business.”
E.17. Closed Meeting – Hopefully the Council will have time in this meeting to go into a closed session to complete my performance review. I have enclosed the following two documents for this purpose: 1) Practices for Effective Local Government Management (given to Council members earlier); and 2) the City’s Salary Schedule showing the pay ranges for each pay grade and identifying the City Manager’s pay grade, current salary and years of experience as a city manager.
Future Agenda Items (subject to change) - September, 2007 City Council Meeting
• Public hearing on amendment of Centerville Zoning Code, Chapter 12-54, Section 230-6-b(5),
Signs, regarding co-locating signs on one pole
• Agreement with School District re: $25,000 donation for artificial turf
mlm
cc: News Media
Planning Commission
Centerville Citizens
CENTERVILLE CITY COUNCIL AGENDA
NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, AUGUST 21, 2007 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.
Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.
A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
Tentative - The times shown below are tentative and are subject to change during the meeting, other than public
Time: hearings, which will not be held earlier than the times shown. The symbol “(rcv)” near the left
margin indicates the need for a roll call vote.
5:45 WORK SESSION: DISCUSS PERFORMING ARTS CENTER FEASIBILITY STUDY
7:00 A. ROLL CALL
B. PLEDGE OF ALLEGIANCE -
C. PRAYER OR THOUGHT - Councilwoman Sherri Lyn Lindstrom
7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.
E. BUSINESS
7:10 1. Introduction of Centerville Wal-Mart Managers, Amy Teichert, Manager; Lyle Stewart and Jitima Thompson, Co-Managers
7:15 2. Report on 2007 July 4th Festivities by Kes Armstrong, July 4th Committee Chair
7:25 rcv 3. RAP Tax election issues - Consider Resolution No. 2007-21
7:35 4. Deuel Springs Amended Subdivision
a. Public hearing
b. Approve amended subdivision
7:45 5. Northern Utah Transportation Alliance presentation by John Pitt, President, Davis County Chamber of Commerce
8:00 6. Review outcome of business owners luncheon regarding sign code
8:15 7. Review proposed design for Public Works salt storage building
8:25 8. Discuss plans for Freedom Hills Park celebration
8:35 9. Discuss process for evaluating City Hall space needs
8:45 10. Quarterly and End of Fiscal Year Financial Report - Blaine Lutz
9:00 rcv 11. Approve Interlocal Cooperation Agreement with Davis County to provide general election services on November 6, 2007 - Consider Resolution 2007-20
9:05 12. Discuss community survey content and process
9:15 13. MINUTES REVIEW AND ACCEPTANCE - August 7, 2007 Council meeting
9:20 14. Mayor’s Report
a. Select date for volunteer recognition dinner
9:30 15. City Manager’s Report
a. Legacy Parkway Trailhead
b. Schedule Capital Improvement Plans work session
c. Parrish Lane traffic issues
d. IRS letter
9:45 16. Miscellaneous Business
9:55 17. Closed meeting for reasons allowed by state law, including the character and competency of individuals
10:25 rcv 18. Possible action following closed meeting
F. ADJOURNMENT
Marilyn Holje, CMC
Centerville City Recorder
