to:                  Mayor Russell
                      City Council
                       Department Heads
from:             Steve Thacker, City Manager
subject:        City Manager’s Summary of September 4, 2007 Council meeting
date:              August 31, 2007

5:30 Community Foundation Board Meeting  - Councilman Gutke and several staff will attend the Centerville Community Foundation Board meeting at 5:30 p.m.  Mayor Russell is also a Board member but will be out of town.  The  Board meeting agenda was mailed earlier to all Board members.  The rest of the City Council is not expected until the regular Council meeting at 7:00 p.m.

7:00 Regular City Council Meeting

E.1. Summary Action Calendar
 a. Street Sweeping Contract - Staff recommend the City award a contract to Jaketta Sweeping Services for sweeping city streets over the next year.  This is the same company that had the contract the past year.
 b. Parks Department Truck Purchase - The purchase of this truck was funded in the current budget.
 c. Volunteers Recognition Dinner Funding - I am requesting an additional $1,000 from the contingency budget to supplement the $1,100 already in the current budget for the volunteers recognition dinner.  I anticipate nearly 100 persons will attend.
 d. Police Department Vehicle - This vehicle will replace one recently damaged beyond repair in an accident, as explained in the staff report.

E.2. Public Hearing - Zoning Code Amendment - The Planning Commission unanimously recommended approval of this Zoning Code amendment pertaining to co-locating signs on one pole.  This amendment relates to a specific situation on the Frontage Road.

E.3. Enforcement of Land Use Regulations - Cory Snyder, Community Development Director, will remain at the meeting following item No. 2 to update the Council regarding his efforts to enforce land use regulations in the Business Park west of I-15.  Several property owners are upset at the City’s enforcement efforts; therefore, I requested Cory update Council members so they will be prepared when approached by property owners.  Hopefully, the Council will support staff’s enforcement efforts, which are intended to eliminate illegal uses and improve the appearance of the Business Park.

E.4. Centralized Irrigation System  - The current budget includes $30,000 for the installation  of Phase 1 of the centralized irrigation system in City parks.  Not all of the parks can be included in Phase 1; therefore, staff need the Council’s direction regarding which parks are considered priority for this project.

E.5. Replacement of Public Works Truck - Recently Randy Randall, Public Works Director, discovered that a 16-year old snowplow truck will be very costly to repair; therefore, he is recommending replacement of that truck and snowplow equipment.  Since this is not a budgeted expense, I am proposing the Council provide funding for replacement.

E.6. Minutes - The minutes to be approved are enclosed.

E.7. Mayor’s Report - Mayor Russell will be absent; however, Mayor Pro Tem Cutler may have one or more items he would like to report.

E.8. City Manager’s Report - I need to update the Council regarding the proposal for bike lanes on 400 West Street and Chase Lane.  Since this may require the elimination of parking in some areas, the Mayor recommends a public hearing at the September 18 Council meeting before implementation of the proposal.

E.9. Miscellaneous Business - At this point I have not identified any subjects under this heading.

E.10. Closed Meeting, if necessary - A statement of interest is enclosed (as a confidential document at this time) from a person the Mayor recommends for appointment to the Planning Commission to fill the position currently held by David Hirschi, who would like to resign.  The Mayor has interviewed this person, whom Councilman Gutke also knows.  If the Council would like to go into closed meeting to discuss this appointment, they can do so.  Otherwise, they can skip the closed meeting and approve the appointment.

8:30 RDA Meeting - Two items of business are shown on the RDA Agenda.  One is  a resolution authorizing the preparation of a draft Economic Development Project Area  Plan for the area west of I-15.  This is the first step in studying the possibility of creating an Economic Development Area to help fund the infrastructure that will be needed for future development.

The second item is a request from the Cedar Springs Homeowners Association Board for RDA assistance to study the sewer needs of their aging housing complex.  This request was initially received and approved by the RDA Board in 2005, but was never acted upon by the Homeowners Association.  Since that spending authority has expired, the RDA Board would need to reauthorize an expenditure of RDA funds for this purpose, if still supportive.
 
Future Agenda Items (subject to change) - September 18, 2007 City Council Meeting

 • Recertification of Centerville Justice Court - Consider Resolution No. 2007-20
 • Report from Rebekah Barton, Whitaker Museum Board Chair
 • Approve matching funds from Museum Board for oral history grant from Utah Humanities Council
 • Award bid for construction of Public Works salt storage building
 • Commence two-year warranty period for various subdivisions/site plans
 • Courtesy Public Hearing on bike lanes proposal on 400 West Street/Chase Lane 
 • Interlocal Agreement with Davis County School District re: contribution toward turf at Viewmont High School - Consider Resolution No. 2007-21
 • Authorize voter information pamphlet for November election re: RAP tax issue
 • Draft of October 2007 City newsletter
 • Review progress on City Council’s goals
 • Hand out documents for October 9 work session

mh

enclosure

cc: News Media
      Planning Commission
      Centerville Citizens




CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, SEPTEMBER 4, 2007 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH. THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices. Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting. Upon request, a citizen may obtain (without charge) the CIty Manager's memo summarizing the agenda business or may read this memo on the City’s website: www.centervilleut.net.

Tentative -  The times shown below are tentative and are subject to change during the meeting, other than public
Time:        hearings, which will not be held earlier than the times shown. The symbol "(rcv)" near the left margin 
                       indicates the need for a roll call vote. 

5:30 CENTERVILLE COMMUNITY FOUNDATION BOARD MEETING

7:00 A. ROLL CALLB. PLEDGE OF ALLEGIANCEC. PRAYER OR THOUGHT - Father Steve Andersen, Episcopal Church of the Resurrection

7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items. Citizens are encouraged to limit their comments to two (2) minutes per person. Citizens may request a time to speak during Open Session by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

E. BUSINESS 

7:10 rcv 1. Summary Action Calendar
   a. Award bid to Jaketta Sweeping Services in the amount of $31,240 for 2007-2008             street sweeping
   b. Award bid to Young Chevrolet in the amount of $26,160.38 for a 2008 Chevrolet Silverado 2500 HD and service body for the Parks department
   c.  Authorize use of $1,000 from Contingency Budget for Volunteers Recognition dinner
   d. Award bid in the amount of $19,575 to Willey Ford for a 2008 Taurus for the Police Department

7:15 rcv 2. Public hearing on amendment of Centerville Zoning Code, Chapter 12-54, Section 230-6-b(5), Signs, regarding co-locating signs on one pole - Consider Ordinance No. 2007-21

7:30 3. Staff update re: enforcement of land use regulations west of I-15

7:40 rcv 4. Consider proposal to install centralized irrigation system in City parks

7:50 rcv 5. Authorize funding for replacement of Public Works truck

8:00 6. MINUTES REVIEW AND ACCEPTANCE - August 21, 2007 work session; August 21, 2007 Council meeting

8:05 7. Mayor’s Report

8:10 8. City Manager’s Report
   a.  Bike lanes update

8:20 9. Miscellaneous Business

8:25 10. Closed meeting, if necessary, for reasons allowed by state law

8:30 rcv 11. Possible action following closed meeting

F. ADJOURNMENT

8:30 RDA MEETING 

Marilyn Holje, CMC

Centerville City Recorder

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA