Minutes of the Centerville City Council meeting held Tuesday, August 21, 2007 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT:
Mayor:                                  Ronald G. Russell
  
Council Members:            Justin Y. Allen
                                             Paul A. Cutler
                                             David R. Gutke
                                            Sherri Lyn Lindstrom

Absent:                               Jack Dellastatious

STAFF OR OTHER CITY
 OFFICIALS PRESENT: 
                                            Steve Thacker, City Manager
                                            Blaine Lutz, Finance Director/Assistant City Manager
                                            Lisa Romney, City Attorney
                                            Cory Snyder, Community Development Director
                                            Randy Randall, Public Works Director
                                            Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE 

INVOCATION                     Councilwoman Sherri Lindstrom
  
VISITORS:                          Interested Citizens

OPEN SESSION

No one present wished to comment

INTRODUCTION OF WAL-MART MANAGERS

Amy Teichert, Wal-Mart Manager, and Lyle Stewart and Jitima Thompson, Wal-Mart Co-Managers, introduced themselves to the Council.  The grand opening for the new Wal-Mart store will be on September 19, 2007 at 7:30 a.m. with ongoing festivities throughout the week.  Wal-Mart will be donating approximately $33,000 in grants to various schools and organizations in the community as part of the grand opening ceremonies.

REPORT ON 2007 JULY 4TH FESTIVITIES

Kes Armstrong, July 4th Committee Chairperson, reported to the Council on the outcome of the July 4th festivities.  He thanked all the volunteers and City staff who helped with the events for the 4th of July.  Mr. Armstrong provided the Council with a list of donors and expenses for the event.  He reviewed some recommendations for next year to improve the operations.  Mr. Armstrong responded to questions and comments from the Council.
 
RAP TAX ELECTION ISSUES – RESOLUTION No. 2007-21

This item was on the agenda for the City Council to review and revise, if needed.  The Council recommended no changes to the proposed resolution and moved to the next item on the agenda.

DEUEL SPRINGS AMENDED SUBDIVISION

Cory Snyder, Community Development Director, explained the developer is requesting to build an assisted living center using an existing building on Lot 4 and constructing a new building on Lot 3, utilizing half of the existing foundation.  The applicant wishes to create one combined parcel with the new lot numbered 3A.  The Planning Commission has reviewed this matter and unanimously recommended approval, subject to certain terms and conditions.

a. Public Hearing

At 7:45 p.m. Mayor Russell opened the public hearing.  Seeing no one wishing to comment, he closed the public hearing.

b. Amended Subdivision

The Council discussed the fire impact fee that applies to assisted living facilities and noted this fee is currently in the process of being reevaluated by the South Davis Fire Agency Board.  The Council agreed to approve the amended subdivision subject to the Planning Commission’s terms and conditions and directed staff to bring back a recommendation regarding the fire impact fee for the Council to consider.

Councilman Cutler made a motion to approve the amended plat for the Deuel Springs Subdivision, based on the following:

Conditions:

1. The amendment shall only be for combining Lot 3 and 4 into one lot that will be know as 3A.
2. All fees shall be paid
3. The amendment shall be recorded through the Davis County Recorder’s Office before any development may occur.
4. City staff will review a storm drain issue to determine if an existing easement should be preserved.

Findings:

a. The applicant has submitted a complete application to amend the subdivision plat.
b. By combining the two lots, there would be no injury to the surrounding communities.
c. In order to utilize both properties and meet the requirements of the zoning ordinance there is a good cause in why the amendment should take place.

The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (4-0).

NORTHERN UTAH TRANSPORTATION ALLIANCE PRESENTATION

John Pitt, President of Davis County Chamber of Commerce, urged the Council to support a proposed tax that will help alleviate traffic problems that exist in Davis County.  He believes that the growing traffic congestion needs to be addressed now and projects need to be planned to handle projected growth, and right-of-way purchased now for future roads.  Mr. Pitt responded to questions from the Council regarding how the funds will be appropriated, what projects are being considered and prioritization guidelines.

RECAP OF BUSINESS OWNERS LUNCHEON REGARDING SIGN CODE

Steve Thacker, City Manager, asked the Council their view of the outcome of the discussion regarding the sign code.  The general outcome of the luncheon was that most business owners did not have problems with the sign code, but they did have concerns with habitual violators of the Sign Ordinance who do not comply.  The Council discussed the possibility of increasing the size of signs not requiring a permit. Mr. Snyder anticipates that no matter the size of sign allowed there will still be habitual violators and enforcement will still be an issue.  Staff and a Council representative will contact some business owners to form a focus group to discuss potential revisions to the Sign Code.

CITY MANAGER’S REPORT

Mr. Thacker recommended a joint work session with the Planning Commission regarding the Scenic Byway (Legacy Parkway) Master Plan on October 16 at 6:00 p.m. The Council agreed with this recommendation

The Council will also meet with the Planning Commission in a joint work session on October 2, 2007 at 6:00 p.m. for a presentation of the Main Street Planning Project consultant report.

Mr. Thacker reported back to the Council regarding a plan for an Economic Development Project Area west of I-15.  He and Blaine have met with Randy Feil, RDA Attorney, and it was determined that annexation will be needed.  The Community Development Director will be preparing a draft of an annexation plan for the Council’s review.

DESIGN REVIEW FOR PUBLIC WORKS SALT STORAGE BUILDING

Randy Randall, Public Works Director, asked the Council to give input regarding the specs and design of the proposed salt storage shed.  Mr. Randall is proposing a concrete tilt-up building that will be constructed in the northwest area of the Public Works property.  The Council reviewed drawings of the proposed building that will have the City logo on the side.  The Council approved of the building design and directed staff to go out to bid for the project.

FREEDOM HILLS PARK CELEBRATION

Steve Thacker, City Manager, asked the Council for direction regarding dates and activities to be planned for the Freedom Hills Park opening and the Freedom Memorial dedication.  The Rotary Club will be conducting the memorial dedication that is planned for September 11, 2007 but the specific time is still uncertain.  The Council decided to try and coordinate the opening with the memorial dedication, but reserved September 15th as an alternate date for the park opening celebration.

EVALUATION OF CITY HALL SPACE NEEDS

Mayor Russell stated he would like to form a task group to conduct a comprehensive study of the space needs of departments within City Hall. The Council agreed with the Mayor’s suggestion.  The task group will consist of the Mayor, Councilman Cutler, The City Manager and Assistant City Manager, and a citizen.

QUARTERLY AND END OF FISCAL YEAR FINANCIAL REPORT

Blaine Lutz, Finance Director, highlighted various items in the Quarterly and End of Fiscal Year Financial Report.  Mr. Lutz responded to questions and comments from the Council regarding sales tax estimates for proposed retail development, building permit fees, recreation program expenditures, etc.

APPROVE INTERLOCAL COOPERATION AGREEMENT WITH DAVIS COUNTY TO PROVIDE GENERAL ELECTION SERVICES ON NOVEMBER 6, 2007 – RESOLUTION No. 2007-20

Lisa Romney, City Attorney, reviewed a technical change to the numbering in the resolution.  Councilman Cutler made a motion to adopt Resolution No. 2007-20 approving and authorizing the execution of an Interlocal Agreement between Centerville City and Davis County regarding election services for the 2007 general municipal election.  The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (4-0).

At 9:10 p.m. the Council took a break.

DISCUSSION OF COMMUNITY SURVEY CONTENT AND PROCESS

Councilmen Gutke and Allen asked the Council for input regarding the community survey process.  The Survey Committee will draft the questions for the Council to review and revise.  Councilman Allen reviewed the proposed timeline for the survey.  The survey is scheduled to be circulated in November 2007 with the City Newsletter and returned in December.  The Council also discussed various ways to tabulate the results of the survey.
 
MINUTES REVIEW AND ACCEPTANCE

The minutes of the August 7, 2007 City Council meeting were reviewed and amended.  Councilman Gutke made a motion to approve the minutes as amended.  The motion was seconded by Councilman Allen and passed by unanimous vote (4-0).

MAYOR’S REPORT

Mayor Russell noted the date for the dedication of the new South Davis Fire Agency Station 85 and invited the Council to attend.

The volunteer recognition dinner will be held on Saturday, October 13, 2007 at 6:00 p.m.

Mayor Russell and Councilwoman Lindstrom will attend the Utah League of Cities and Towns convention.

Mayor Russell announced he will be reviewing applicants to fill vacancies on various boards and commissions within the city.

CITY MANAGER’S REPORT CONTINUED

Blaine Lutz, Finance Director, informed the Council of a recent IRS letter received by the City pertaining to legal fees.  The Mayor, City Manager and City Attorney will research this matter and report back to the Council.

The City Manager used this item on the agenda to update the Council on various items pertaining to the Legacy Parkway Trailhead, Parrish Lane traffic issues, and dates for future work sessions.

MISCELLANEOUS

Councilman Allen announced that a walkability assessment of Centerville will be held Wednesday, September 12th at 3:00 p.m. as part of the ULCT Conference.

The City Manager gave an update on the Pineae development and soil testing.

CLOSED MEETING

At 10:25 p.m. the Council went into a closed meeting to discuss the character and competency of individuals, in particular to conduct a performance review of the City Manager.  In attendance were: Mayor Russell; Steve Thacker, City Manager (joined later); Council members Allen, Cutler, Gutke and Lindstrom.  The Council excused the Recording Secretary and will provide a signed affidavit to document the meeting.
 
 At 11:00 p.m. while still in closed meeting, Councilman David Gutke made a motion to extend the meeting until 11:10.  The motion was seconded by Councilman Justin Allen and passed by unanimous vote (4-0).

RETURN TO OPEN MEETING

At 11:07 p.m. Councilman Paul Cutler made a motion to go back into open meeting.  The motion was seconded by Councilman David Gutke and passed by unanimous vote (4-0).

At 11:08 p.m. the meeting was adjourned.

            
Marilyn Holje, City Recorder    Date Approved

      
Karrie Carlson, Recording Secretary