INTEROFFICE 
MEMORANDUM 
__________________________________ 

to:         Mayor Russell
             City Council
             Department Heads
            Planning Commission
from:  Steve Thacker, City Manager
subject: City Manager’s Summary of October 2, 2007 Council meeting
date:  September 28, 2007

6:00 Presentation of Main Street Planning Project Report – The consultants will present their Main Street Planning Report to the City Council, Planning Commission and general public at 6:00 p.m. in the Council room. There are no enclosures for this subject. The consultants will hand out copies of their report that evening. Council members, Planning Commissioners and staff will be provided with dinner beginning at 5:30 p.m. Since I expect the public to attend the 6:00 p.m. presentation, those who wish to eat dinner at City Hall should plan to do so before 6:00 in the break room. Let Marilyn or Marsha know by 5:00 p.m., Monday, October 1, if you are not planning to eat dinner at City Hall.

7:00 Regular Council Meeting

E.1. Minutes – As requested, minutes are now showing on the agenda as the first item of
business. 

E.2. 2007 Summerfest Report –  Emma Dugal has requested a few minutes to report on this year’s Summerfest and thank the Council for the City’s contribution.

E.3. Summary Action Calendar
 a. Waterline bid award – These two bids are for the materials and labor to
construct the waterline that will serve Kohl’s Department Store.
 b. Commence Warranty Periods – The three projects shown on the agenda are
ready for commencement of their two-year warranty periods.

E.4. Discuss Main Street Planning Project Report – Some time is reserved on the regular meeting agenda for the Council to discuss what they heard during the 6:00 p.m. presentation and give staff whatever direction is appropriate at that time.

E.5. Review “major projects” list for Community Development Department – The Community Development Department has a number of major projects on its work plan at this time. Cory and I would like the Council to either affirm or revise the priorities Cory has assigned. This will give us more confidence that we are allocating staff time appropriately among these many projects.

E.6. Mayor’s Report – I have moved this topic up in the agenda so Cory Snyder will be present when the Mayor talks about the possibility of further meetings with business owners. The Mayor will also report on the utility bill adjustments he has approved in the past three months. Information about these adjustments is enclosed.

E.7. Recertification of Justice Court – The Utah State Administrative Office of the Courts requires each justice court throughout Utah to be recertified every four years. The recertification process is explained in the enclosed documents. The process includes, among other steps, the City Attorney to review court procedures and write an opinion letter and for the City Council to adopt a resolution requesting recertification.

E.8. Review Community Survey Content – Council members Gutke and Allen accepted the assignment to prepare a questionnaire for a community survey. They have been gathering content for the questionnaire from City departments, committees and other sources. The deadline for submitting proposed questionnaire content to them is October 2, the day of the Council meeting. Therefore, there are no enclosures in the meeting packet on this subject. The intent is for these Council members to draft questions after the October 2nd meeting and bring a draft questionnaire for the Council’s review and approval at the October 16 meeting. The questionnaire would be distributed to all residents via the City newsletter near the end of November.

E.9. City Manager’s Report – I will give the Council one more document pertaining to the October 9 work session on capital improvement plans and financing. I will also update the Council regarding the program for recognizing employee tenure. Blaine Lutz will then update the Council about the IRS issue and will answer questions about the Monthly Financial Report which is enclosed.

E.10. Miscellaneous Business – At this point nothing has been identified specifically under this heading on the agenda.

E.11. Closed meeting, if necessary – At this time the only possible need for a closed meeting, that I am aware of, is to discuss names of individuals to be appointed to City boards and committees.

E.12. Possible Action Following Closed Meeting – The Council may approve appointments to City boards and committees.

Future Agenda Items (subject to change) – October 16, 2007 City Council Meeting

• Joint CC/PC work session regarding Davis Scenic Byway (Legacy Parkway) Corridor Management Plan (6:00 p.m.)
 • Approve matching funds from Museum Board for oral history grant from Utah Humanities
Council
• Award bid for construction of Public Works salt storage building
• Parrish Creek Parkway
 • Project Update
  • Consider transfer of parcel ownership
• Review quarterly financial report
• Review/approve questionnaire draft for community survey
 • Review/approve voter information pamphlet