Minutes of the Centerville City Council meeting held Tuesday, October 16, 2007 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT:
 Mayor:                                  Ronald G. Russell
 
Council Members:             Justin Y. Allen
                                              Paul A. Cutler
                                              Jack Dellastatious (arrived at  7:20 p.m.)
                                              David R. Gutke
                                              Sherri Lyn Lindstrom

STAFF OR OTHER CITY
 OFFICIALS PRESENT: 
                                              Steve Thacker, City Manager
                                              Blaine Lutz, Finance Director/Assistant City Manager
                                              Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE  Boy Scout, Mike Evans

INVOCATION:                       Mayor Ronald G. Russell

VISITORS:                            Interested Citizens

OPEN SESSION

No one present wished to comment.

MINUTES REVIEW AND ACCEPTANCE

The Council reviewed the minutes of the October 2, 2007 joint work session and City Council meeting.  Councilwoman Lindstrom made a motion to approve the minutes of the October 2, 2007 joint work session and the October 2, 2007 City Council meeting.  The motion was seconded by Councilman Allen and passed by unanimous vote (4-0). 

SUMMARY ACTION CALENDAR

The Council reviewed items a and b on the Summary Action Calendar.  Councilman Cutler made a motion to approve items a and b on the Summary Action Calendar.  The motion was seconded by Councilman Allen and passed by unanimous roll-call vote (4-0).  Approved were:

a. Acceptance of public utility easements from Alan Bangerter for two lots at 640 and 660 East Pages Lane.
b. Commencement of two-year warranty for Ferris Derbidge property.
 
AWARD BID FOR CONSTRUCTION OF PUBLIC WORKS SALT STORAGE SHED

Blaine Lutz, Finance Director, reviewed the bids for the Public Works salt storage shed with the Council.  Hogan & Associates was the low bidder at $177,600. Staff is comfortable using Hogan for this project based on their past performance.  Randy Randall, Public Works Director, reviewed the proposed plan for the new structure and responded to questions and comments from the Council.

Councilman Gutke made a motion to approve the bid for the Public Works Salt Storage Shed for $177,600 and the alternate bid for additional storage option of $8,200 to Hogan & Associates.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

APPROVE CONTENT OF VOTER INFORMATION PAMPHLET

Mayor Russell asked the Council to respond to a draft of the arguments that were submitted in favor for the RAP Tax Ballot Question as well as an impartial analysis to be included in the voter information pamphlet.  The City Attorney’s and the Council’s suggested revisions to include in the final document were noted.  The Mayor will circulate a final draft for  Council approval by October 19, 2007 and staff will have the printed version ready to mail at least 8 days prior to the elections.  Steve Thacker, City Manager, stated that no requests had been received to write a statement against the proposal.

Councilman Cutler made a motion to approve the printing and circulation of a voter information pamphlet, subject to revisions and final review by the Council, Mayor and staff.  The motion was seconded by Councilman Allen and passed by unanimous vote (5-0).

REVIEW COMMUNITY SURVEY QUESTIONNAIRE DRAFT

The Council reviewed a preliminary draft of the Community Survey Questionnaire as prepared by Councilmen Allen and Gutke.  The Council agreed with the overall layout of the questionnaire and suggested some revisions to shorten and/or clarify certain questions.  The Council will review another draft of the questionnaire with the noted revisions prior to the next City Council meeting.

DISCUSSION OF FUNDING PUBLIC WORKS PROJECTS

As directed in the October 9 work session, Blaine Lutz, Finance Director, provided the Council with a revised financial summary for the Public Works projects proposed in the recently updated capital improvement master plans.  He reviewed some of the funding options available to complete the projects.  The Council discussed finding ways to complete the needed projects (i.e., reducing the number of projects) without increasing user fees.  Staff is recommending the Council consider at least a 12% - 15% increase in water rates.  It has been five years since the fees have been increased in Centerville City.  Staff explained that they have already reviewed the proposed projects and the current proposal includes only the most important and needed projects.  The Council also discussed the possibility of simplifying the water bill by incorporating the fluoride charge into the base water fee. The Council agreed with staff’s recommendations for the increase and stated they would like to build a smaller regular increase into the rates so that in the future it will not be necessary to raise user fees by such a large percentage. Staff will bring back a resolution for the Council to consider regarding the fee increase for this year and a proposal of how to implement a small increase yearly to avoid large increases in the future.

Steve Thacker, City Manager, explained that the Council needs to take action on the updated Capital Improvement Plans for streets, water and drainage.  This needs to be done so the City can submit these with a CDBG Grant application to make improvements for the Cedar Springs Condominiums.

Councilman Dellastatious made a motion to approve the Capital Improvement Plan for streets, water and drainage as presented by staff, including additional street and sewer improvements proposed for Cedar Springs.  The motion was seconded by Councilman Gutke and passed by unanimous roll-call vote (5-0).

MAYOR’S REPORT

Mayor Russell updated the Council regarding various matters including, the South Davis Metro Fire Agency budget issues, potential future locations for a waste transfer station in the south end of Davis County, etc.

CITY MANAGER’S REPORT

Steve Thacker, City Manager, reported to the Council about a response he sent to The Deseret Morning News regarding a recent news article they ran about property taxes; and the Porter-Walton open house, which the Trails and Parks and Recreation Committees recommended be postponed until next spring. 
 
QUARTERLY FINANCIAL REPORT

The Council was provided with the Quarterly Financial Report for their review.  Blaine Lutz, Finance Director responded to questions from the Council.

MISCELLANEOUS

The Council was asked to suggest additional articles, if any, for the December 2007 newsletter.

The Council agreed to meet prior to the December 4, 2007 City Council meeting for a Council photo.

The Council reviewed a list of suggested names for the mountainside trail in Freedom Hills Park. The Trails Committee is recommending the name of the trail be Freedom Switchback Trail.  
 
Councilman Dellastatious made a motion to name the trail the Switchback Trail.  The motion was seconded by Councilwoman Lindstrom and failed by a 2-3 vote.  Councilman Allen abstained from voting, Councilmen Cutler and Gutke and Mayor Russell voted in opposition to the motion.  Therefore, the Council will uphold the Trails Committee’s recommendation and name the trail the Freedom Switchback Trail.

The City Manager announced the date of the Volunteer Recognition Dinner and the City Christmas Party.

Mayor Russell has spoken to Bill Rigby and Michell Powers, Historic Sites Committee members, and is recommending the Council reappoint them.

Councilwoman Lindstrom made a motion to reappoint Bill Rigby and Michell Powers to the Historic Sites Committee.  The motion was seconded by Councilman Allen and passed by unanimous vote (5-0).

At 9:40 p.m. the meeting was adjourned.

             
Marilyn Holje, City Recorder                  Date Approved

      
Karrie Carlson, Recording Secretary