Minutes of the Centerville City Council meeting held Tuesday, November 7, 2007 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT:
 Mayor:                                    Ronald G. Russell (excused at 9:00 p.m.)
 
Council Members:               Justin Y. Allen
                                                 Paul A. Cutler
                                                Jack Dellastatious
                                                David R. Gutke (excused from 8:20 p.m. to 9:00 p.m.)
                                                Sherri Lyn Lindstrom

STAFF OR OTHER CITY
 OFFICIALS PRESENT: 
                                               Steve Thacker, City Manager
                                               Blaine Lutz, Finance Director/Assistant City Manager
                                               Lisa Romney, City Attorney (excused at 9:15 p.m.)
                                               Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE 

INVOCATION:                      Councilman Justin Allen

VISITORS:                            Interested Citizens

COMMENDATIONS AND AWARDS

Mayor Russell presented Blaine Lutz, Finance Director, and his staff with their eighth consecutive Certificate of Achievement for Excellence in Financial Reporting award.  This is an award from the Government Finance Officers Association that recognizes the attainment of high standards in financial reporting.

OPEN SESSION

No one present wished to comment.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the October 9, 2007 City Council work session were reviewed.  Councilwoman Lindstrom made a motion to approve the minutes. The motion was seconded by Councilman Dellastatious and passed by unanimous vote (5-0).

The minutes of the October 16, 2007 joint City Council/Planning Commission work session were reviewed. Councilwoman Lindstrom made a motion to approve the minutes.  The motion was seconded by Councilman Dellastatious and passed by unanimous vote (5-0).

The minutes of the October 16, 2007 City Council meeting were reviewed and amended. Councilwoman Lindstrom made a motion to approve the minutes as amended. The motion was seconded by Councilman Dellastatious and passed by unanimous vote (5-0).
 
The minutes of the October 23, 2007 joint Council/Planning Commission work session were reviewed. Councilwoman Lindstrom made a motion to approve the minutes.  The motion was seconded by Councilman Dellastatious and passed by unanimous vote (5-0).

SUMMARY ACTION CALENDAR

The Council reviewed items a – c on the Summary Action Calendar and agreed to pull item a for further discussion.  Councilman Cutler made a motion to approve items b and c on the Summary Action Calendar.  The motion was seconded by Councilman Allen and passed by unanimous roll-call vote (5-0).  Approved were:

b. Commencement of two-year warranty period for Bamberger Station 2 Subdivision.

c. Bid award to Ken Garff Ford in American Fork in the amount of $44,416.60 for two 2008 Ford Crown Victoria Police Interceptors.

a.  Reappointment of Dee Hansen as Centerville’s Representative to South Davis Sewer District Board – Resolution No. 2007-21

Dee Hansen was present to give a report from the South Davis Sewer District regarding service rates, health insurance increases and future expansion plans.  Mr. Hansen responded to comments and questions from the Council regarding budget items and continued service on the Sewer District Board.

Councilman Allen made a motion to approve Resolution No. 2007-21 appointing Dee C. Hansen as a member of the Board of Trustees of the South Davis Sewer District Board (SDSDB) of Trustees representing Centerville City and authorize the Mayor to send a letter to SDSDB expressing no objections to the 2008 Tentative Budget. The motion was seconded by Councilman Cutler and passed by unanimous roll-call vote (5-0).

PUBLIC HEARING RE: POTENTIAL PROJECTS FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING

Blaine Lutz, Finance Director, reviewed the eligibility requirements and objectives for a Community Development Block Grant (CDBG) for the 2008 grant year. Mr. Lutz explained that the majority of the grant money available must be spent on projects that benefit primarily low and moderate-income persons. The Wasatch Front Regional Council (WFRC), of which Centerville City is a member, is expecting to receive approximately $1,800,000 in grant funds.  The amount that is anticipated for Davis County “Small Cities” program is approximately $800,000 to $900,000.  Mr. Lutz reviewed a list of potential eligible projects, including public works projects, acquisition of property, and public services, such as food banks and senior centers. He explained that all eligible activities that can be considered under this program are identified in the CDBG application guide, which is available for review at the Centerville City Offices or on the Community Development website. Also eligible are loan programs for private businesses that employ low and moderate-income persons and housing rehabilitation for low-income homeowners or rental housing for low-income persons.  Mr. Lutz reviewed a list of past projects the City has used CDGB funding to complete. The projects include purchase of property for the Fire Station on Main Street, sewer and storm drain project on 400 West from Parrish Lane to Porter Lane, construction of the Barnard Creek debris basin and a portion of the Bamberger Parkway. One project the City has been contemplating, which could qualify for CDBG funding, is the Cedar Springs sewer, stormdrain and streets project.

At 7:35 p.m. Mayor Russell opened the pubic hearing. He stated that the purpose of the hearing was to consider potential projects for which funding may be applied for under the 2008 CDBG program.

Peter Lassig, Cedar Spring Home Owners Association (CSHOA) – Mr. Lassig provided the Council with a list of assessments/improvements that CSHOA has made since 2003. Mr. Lassig indicated that the residents of Cedar Springs have been very pro active to maintain and improve the property and added that a project improving sewer, drainage and streets would be very helpful with those efforts as they have had many costs associated with drainage and plumbing problems.

Ken Averett, 356 West 850 North - Mr. Averett inquired about use of CDBG funds for other projects within the city. He mentioned specifically drainage needs at the Pheasantbrook Townhomes and the condition of mobile homes and infrastructure in a mobile home park on 400 West. Steve Thacker, City Manager, responded to Mr. Averett’s comments, indicating the Pheasantbrook residents would probably not meet the low/moderate-income requirements, but the mobile home residents would. Income surveys would need to be considered in these areas to assure that the projects would benefit low to moderate-income persons.

At 7:45 p.m. with no other persons wishing to comment, Mayor Russell closed the public hearing. Staff agreed to take the ideas mentioned under consideration and bring back a recommendation for a CDBG-funded project.

PINEAE VILLAGE PHASE 3 SUBDIVISION FINAL PLAT

Cory Snyder, Community Development Director, explained that the Planning Commission unanimously approved the final plat for the Pineae Village Phase 3 Subdivision based on certain criteria and subject to some conditions which were provided in the backup material for the Council’s review.

At 7:47 p.m. Mayor Russell opened the public hearing, seeing no one wishing to comment, the Mayor closed the public hearing.

Councilman Cutler made a motion to approve the final plat for the Pineae Village Phase 3 Subdivision subject to the following:

Conditions:

1. All fees are paid
2. The applicant shall record the approved plat for Phase 3 with the Davis County Recorder’s Office.
3. Any parking lot covering over the stalls shall be shown and reviewed by staff at the time of the building permit application.
4. All previous conditions of approval relating to Lots 152 and 153 from the final site plan, the Development Agreement, and amendments to the Development Agreement in regard to architectural style shall remain in effect.
5. The final landscaping plans shall be corrected to comply with Exhibit “I” of the Development Agreement and all mechanical areas shall be screened from view.
6. The final plat shall be reviewed by the City Engineer and City Attorney for compliance with applicable City regulations.

and based on the following findings:

a. The applicant has submitted a complete application for a final plat application.
b. Approval of a conceptual subdivision occurred on June 22, 2005 and the preliminary subdivision was approved on August 24, 2005.
c. Other than Building 302 on Lot 153 being moved to the south for the box culvert, the plans match the layout of the preliminary approvals.
d. The plat follows the requirements found in the Development Agreement dated March of 2006.
e. The final plat is in harmony with the final site plan for Phase 3 on March 28, 2007.

The motion was seconded by Councilman Allen and passed by unanimous roll-call vote (5-0).

MAIN STREET PLANNING PROJECT

Mayor Russell reported the outcome of the work session recently held with the City Council and Planning Commission members. Three main items were discussed at the meeting: 1) appointing a steering committee; 2) hiring a consultant to aide the planning department with General Plan amendments; and 3) sending a letter to UDOT and UTA regarding use of right-of-way for mass transit. The Council discussed transit along Main Street from Pages Lane to Parrish and limiting public transit to mixed traffic from Parrish Lane north. This is to preserve the residential feel of the area north of Parrish Lane while still planning for future traffic needs.

Councilman Allen made a motion to authorize the Mayor to send a letter to UTA and UDOT expressing the Council’s views regarding public transit along Main Street, as expressed in a draft letter enclosed with the meeting packet, and directed the Mayor and staff to form a steering committee to oversee the planning project. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

Mr. Snyder reviewed fee guidelines related to hiring a consultant for the Main Street Planning Project, for General Plan amendments. The Council reviewed estimated costs and tasks that would be assigned to the consultants.

Councilman Allen made a motion to authorize up to $8,000 in consulting services to Cooper Roberts Simonsen for the Main Street Planning Project. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0). 

DISCUSS PROPOSED WATER RATE INCREASE

Steve Thacker, City Manager, explained that at a recent meeting the City Council agreed that water rates need to be increased to cover operational costs and pay for capital improvements recommended in the updated water system master plan. This would only be the second water rate increase in the past 17 years. Rates remained unchanged from 1990 to 2002. In 2002, $1.00 was added to the base rate (3/4 inch connection) to fund capital projects, including an additional well and storage tank; a $2.30 fee was also added for fluoridation of the water system. Gallonage rates were not changed. At that time, the master plan anticipated another rate increase in about five years.  The proposed rate increase would offset the impact of inflation on operating costs and provide funding for water main replacements and a new well to replace two existing wells.

Steve Thacker, City Manager, suggested a separate fluoride fee in the official rate schedule, but adding it into the base rate for a combined total on the water billing. The Council was in agreement with the City Manager’s suggestions. The Council agreed to put this information in the next newsletter and advertise the public hearing for the proposed rate increase which will be held at the December 4th City Council meeting.

REPORT FROM POLICE CHIEF WORSLEY REGARDING TRAFFIC SAFETY

Neal Worsley, Police Chief, reported to the Council regarding digital speed limit signs.  The Chief believes these signs are not a deterrent for speeding or an effective traffic calming device. The digital signs must be permanently fixed and cannot be made mobile because they can be taken and/or removed by someone other than the Police Department. Chief Worsley prefers the speed limit trailer which is mobile, more secure and more noticeable.  The Council acknowledged Chief Worsely’s concern regarding the cost and effectiveness of the digital speed limit signs.  The Council may still consider purchasing this type of digital sign to see if it can be a deterrent to speeding in troubled areas.

MAYOR’S REPORT

Mayor Russell had nothing to report at this time.

COMMUNITY SURVEY QUESTIONNAIRE

The Council reviewed the final draft for the Community Survey Questionnaire.  Councilman Gutke noted changes and suggestions to incorporate into the final version of the questionnaire.  Once these final changes are made the questionnaire will be sent to the editor for printing preparation.

CITY MANAGER’S REPORT

Steve Thacker, City Manager, used this item on the agenda to update the Council on various matters i.e., Council photos on December 4th, playground structure selection process, scheduling a date for the Council to canvass municipal election results. This will be done November 20th prior to the City Council meeting.

MISCELLANEOUS

The Council was provided with a Tentative 2008 Budget for the Utah Transit Authority (UTA) to review and a letter of acceptance to be signed and returned by the Mayor.

Councilman Dellastatious made a motion to authorize the Mayor to sign and send back the letter stating no objection to the 2008 Tentative UTA Budget. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

Councilman Cutler updated the Council regarding UTOPIA progress and funding issues.  He responded to questions and comments from the Council.

At 9:40 p.m. the meeting was adjourned.

             
Marilyn Holje, City Recorder    Date Approved

     
Karrie Carlson, Recording Secretary