Minutes of the Centerville City Council meeting held Tuesday, November 20, 2007 at 7:05 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT:
 Mayor:                                Ronald G. Russell
 
Council Members:           Paul A. Cutler
                                           Jack Dellastatious
                                           David R. Gutke
                                           Sherri Lyn Lindstrom

Members Absent:           Justin Y. Allen

STAFF OR OTHER CITY
 OFFICIALS PRESENT: 
                                           Steve Thacker, City Manager
                                           Blaine Lutz, Finance Director/Assistant City Manager
                                           Lisa Romney, City Attorney         Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE  Max Poth, Boy Scout Troop #6910

INVOCATION:                   Councilman Paul Cutler

VISITORS:   Interested Citizens

OPEN SESSION

No one present wished to comment.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the November 7, 2007 City Council meeting were reviewed and amended.  Councilwoman Lindstrom made a motion to approve the minutes as amended. The motion was seconded by Councilman Gutke and passed by unanimous vote (5-0).
 
SUMMARY ACTION CALENDAR

Steve Thacker, City Manager, reviewed items a and b on the Summary Action Calendar with the Council and noted some conditions to the items and other minor modifications to the acknowledgments/exhibits. 

Councilman Gutke made a motion to approve items a and b on the Summary Action Calendar with the changes recommended by staff.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0). Approved were:

a. Acceptance of Public Utility Easement and Warranty Deed relating to RB’s One Stop site plan subject to a title report to verify ownership and modification of the acknowledgements.
b. Third Amendment to Development Agreement between Centerville City and Uinta Development, LC (as assigned to City View Pineae Village 227, L.P.) for the Pineae Village (PDO) subject to staff’s approval of Exhibit 2 and any necessary modifications to the acknowledgements.

DISCUSS PROPOSAL FOR COMMUNITY DEVELOPMENT BLOCK GRANT PRE-APPLICATION

 Blaine Lutz, Finance Director explained to the Council the proposal to submit a pre-application for the Community Development Block Grant (CDBG) Small Cities program for the 2008 application period, for Cedar Springs Sewer, Storm Drain and Street Improvements Project.  This will include the commitment of the City’s financial participation in the project.  The total estimated cost of the project is $364,915 and Centerville City is requesting $150,000, which is the maximum single-year amount allowed by the CDBG.  The project includes the upgrade of sewer laterals within the Cedar Springs project, installation of storm drain along 70 West, a rebuild of 70 West Street, overlay of 115 North(private street), rebuild of the private road on west side of Cedar Springs, and replacement of some sidewalk sections. The City’s funds would be used for the improvements within the public right-of-way and the grant money would fund the improvements on private property. The City Manager explained that once this project is completed, staff may recommend future grant applications for other areas in the City that could qualify for this type of assistance, such as the mobile home park on 400 West Street.

Councilman Cutler made a motion to authorize staff to move forward with the pre-application process for the Community Development Block Grant. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (4-0).

DISCUSS ACTIONS RELATED TO PERFORMING ARTS FACILTIY, INCLUDING IMPOSITON OF RAP TAX

Mayor Russell reported that the RAP Tax issue was passed in the Municipal General Election.  On December 4th an ordinance imposing the RAP Tax will be introduced for the Council’s consideration.  The Centerville City Redevelopment Agency will need to determine how much tax increment to commit to the project in addition to the donation of land.  The Mayor added that representatives from the theater group are meeting with potential private donors to get their financial commitment to the project.  Mayor Russell will continue to update the Council regarding this matter.

DISCUSS PROPOSAL FROM PARKS AND RECREATION COMMITTEE FOR “ENTERTAINMENT IN PARK” PROGRAM

Kevin Merrill, Parks and Recreation Committee Chair, and Peyton Smith, Parks and Recreation Committee member, addressed the Council about using the City parks for other community uses.  Some ideas recommended by the Parks and Recreation Committee included holding a farmers market, family movie night, mini-concert series, etc. Mr. Smith explained that his research indicates that there are currently no programs like this in the surrounding cities so participation would likely include residents from other local areas.  He provided the Council with a proposed schedule and budget to cover a series of six concerts and/or movie nights during the summer.  The Council liked this proposal and discussed the purchase of sound equipment that would be used for this purpose and also for the 4th of July celebration.  The Council agreed that besides the purchase of sound equipment, they would also be willing to contribute up to $5,000 out of this year’s Budget and a similar amount out of next year’s budget to assist with this program.  The Parks and Recreation Committee will continue to move forward with this idea and report back to the Council.

Councilman Dellastatious made a motion to authorize staff to bring back a recommendation regarding the purchase of sound equipment and a Budget expenditure of up to $5,000 for a series of six concerts and/or movie nights during the summer.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0).

MAYOR’S REPORT

The Mayor updated the Council regarding various items related to the City.

CITY MANAGER’S REPORT

Mr. Thacker noted the Monthly Financial Report for October was in the meeting packet.

Mr. Thacker reviewed the timeline and tabulation plan for the Community Survey which will be distributed shortly, and mentioned options for tabulating the responses.

Blaine Lutz, Finance Director, updated the Council regarding the IRS issue related to City Attorney’s fees. The Utah League of Cities and Towns is assisting Centerville City with this issue and provided a letter supporting the City Attorney’s position as an independent contractor.

Steve Thacker, City Manager, reported that the Whitaker Museum will host activities at the Museum after the Christmas lighting ceremony at Founders Park. The lighting ceremony is scheduled for the first Monday in December.

UDOT has met with City staff regarding the widening of Parrish Lane and railroad overpass west of I-15 to 1250 West Street.  UDOT has indicated that some landscaping may possibly be included in the plan west of the overpass.  The City, however, would likely be responsible for providing water and maintenance for this section of landscaping. UDOT would like to have this project completed by fall 2008 to coordinate with the Legacy Parkway completion date.

Mr. Thacker informed the Council of items discussed at the last Utah League of Cities and Towns Legislative Policy Committee meeting and responded to questions from the Council.

MISCELLANEOUS

The Council used this item on the agenda to comment on various matters related to the City, including improvements to Porter Walton-Park, streetlights on Wal-Mart site, electronic speed signs, football field use and a resident appreciation night at the South Davis Recreation Center.
 
 At 8:45 p.m. the meeting was adjourned.

             
Marilyn Holje, City Recorder    Date Approved

      
Karrie Carlson, Recording Secretary