Minutes of the Centerville City Council meeting held Wednesday, January 2, 2008 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT:
 Mayor:                              Ronald G. Russell
 
Council Members:         Justin Y. Allen
                                          Ken Averett
                                          Paul A. Cutler
                                         Sherri Lyn Lindstrom
                                         Lawrence Wright

STAFF OR OTHER CITY
 OFFICIALS PRESENT: 
                                          Steve Thacker, City Manager
                                          Blaine Lutz, Finance Director/Assistant City Manager
                                          Lisa Romney, City Attorney
                                          Randy Randall, Public Works Director
                                          Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE 

INVOCATION:  Mayor Ronald G. Russell

VISITORS:   Interested Citizens and others

OPEN SESSION

Dave Gutke – Mr. Gutke thanked the Council for their hard work and service they provide to Centerville City and expressed appreciation to them.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the December 18, 2007 City Council work session were reviewed.  Councilwoman Lindstrom made a motion to approve the minutes.  The motion was seconded by Councilman Allen and passed by a (4-0) roll call vote.  Councilman Averett abstained from voting.

The minutes of the December 18, 2007 City Council meeting were reviewed and amended.  Councilwoman Lindstrom made a motion to approve the minutes as amended. The motion was seconded by Councilman Allen and passed by a (4-0) roll call vote.  Councilman Averett abstained from voting.
 
SUMMARY ACTION CALENDAR

The Council reviewed items a – c on the Summary Action Calendar and agreed to hold out item b for further discussion.  Councilman Cutler made a motion to approve items a and c on the Summary Action Calendar. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).  Approved were:
a. Resolution No. 2008-01, reappointing Mayor Russell to South Davis Recreation District Board.
c. Reappoint Justice Court Judge David Miller.

b. Utility fee waiver for military personnel – Resolution No. 2008-02.

Councilman Wright suggested some revisions to the proposed resolution with the Council and City Attorney.  He responded to questions and comments from the Council and staff. The Council discussed broadening the fee waiver to include any active military personnel on world-wide mobility status.  The Council agreed that the fee waiver should be broadened, but to only include any active military personnel who are deployed away from their home base.

Councilman Allen made a motion to adopt Resolution No. 2008-02 amending the City’s utility fee waiver program for active duty military personnel deployed away from their home base.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

DRAINAGE AGREEMENT WITH MATT GREEN

Steve Thacker, City Manager, explained that Matt Green represents the owners of five parcels west of I-15 and south of Parrish Lane.  The Council reviewed this area on an overhead map.  In order to develop this land, the owners need to divert the significant amount of drainage currently affecting the property.  Storm water runoff from the east side of I-15 has flowed onto this property over many years via a ditch along the railroad tracks, contributing to the creation of wetlands.  Mr. Green would like to proceed with a storm drain project that would intercept and divert these surface flows into the storm drain system at 1250 West.  This would involve construction of a drainage channel that includes segments of open ditch and segments of reinforced concrete pipe in the approximate alignment shown on the map.  The Storm Drain Master Plan includes a future project somewhere along the north property line of Syro Steel, identified as Project 07-18 on the Storm Drain Master Plan update.  The City Engineer has reviewed Mr. Green’s proposed alignment and believes it is an acceptable alternative to the alignment identified in the City’s Storm Drain Master Plan.  Staff believes it is appropriate to offer storm drain impact fee credits to the owners of the subject parcels, to be applied in the future at the time of development approval.

Storm drain impact fees are usually not approved until the development project is approved.  However, in this case, the developer needs to proceed with the storm drainage improvements in advance of the project so the water can be diverted and the wetlands on the property eliminated or reduced prior to development.  Staff believes it would be fair for the City to cooperate with the developer by agreeing now to grant credits that would be applied at the time of development approval.  In addition, staff believes it is fair for the City to assume the obligation of improving the existing storm drain crossing under 1250 West, which is currently inadequate. The City’s portion of the project cost, if approved, would be funded from either the Storm Drain Capital Improvement Fund or the Drainage Utility Fund.
 
 The Council reviewed a draft agreement prepared by staff.  The City Attorney noted policies and items discussed and other revisions to include in the final draft.  The City Attorney was directed to prepare a final agreement for the Council to consider at their January 15th Council meeting.

APPOINTMENT OF COUNCIL MEMBERS

Mayor Russell explained that with the new members joining the Council new appointments and assignments need to be made.  The Mayor has also spoken with members of other Boards and Commissions within the city and is recommending some re-appointments.
 
a. Mayor Pro Tem
 
Councilman Cutler made a motion to appoint Sherri Lindstrom as Mayor Pro Tem for a period of one year.  The motion was seconded by Councilman Allen and passed by unanimous vote (5-0).

b. Other organizations

Councilman Averett was assigned as the Chamber of Commerce Liaison.

Councilman Allen made a motion to appoint Larry Wright as an alternate representative from Centerville City to the South Davis Metro Fire Agency Board.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

Councilman Allen made a motion to reappoint Kevin Merrill to a new three-year term on the Parks and Recreation Committee, Steve Markham to a new three-year term on the Planning Commission and John Erickson to a new five-year term on the Board of Adjustment.  The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

MAYOR’S REPORT

The Mayor provided the Council with a list of utility bill adjustments he has made during the last quarter.

CITY MANAGER’S REPORT

Steve Thacker, City Manager, provided the Council with a copy of the Comprehensive Annual Financial Report for their review prior to the Auditor’s presentation at the January 15 Council meeting.

The Council was also provided with a Summary of 2007 Projects and a Preview of 2008 Projects for their review.

The City Manager updated the Council on other miscellaneous items and dates for upcoming meetings and work sessions.
 
MISCELLANEOUS

Mayor Russell stated that plans for the Performing Arts Center (PAC) are moving forward and he will be meeting with County representatives to determine their level of financial support for the project.  The Mayor hopes ground breaking for the PAC will take place some time this year.

At 8:40 p.m. the meeting was adjourned.

               
Marilyn Holje, City Recorder                      Date Approved

      
Karrie Carlson, Recording Secretary