INTEROFFICE 
MEMORANDUM 
__________________________________ 

To:     Mayor Russell
           City Council
           Department Heads
           Planning Commission
From:  Steve Thacker, City Manager
Subject: City Manager’s Summary of April 1, 2008 Council Meeting
Date:  March 28, 2008

5:30 Work Session on Emergency Management – Please remember we will meet early in a work session with Lieutenant Paul Child, the City’s Emergency Coordinator. Paul will use the enclosed training outline for this work session. The first item on the outline is a discussion of the potential for a flu-bird pandemic, and more specifically whether the City should purchase anti-viral medication for City personnel who will be at risk during such a pandemic. See the enclosed information from the Davis County Health Department about that topic. The regular Council meeting agenda (item 3a) allows for the Council to approve the purchase of anti-viral medications, depending on the Council’s decision during the work session.  Dinner will be served to the Council at 5:30 p.m.

7:00 Regular City Council Meeting

D. Commendations and Awards – Randy Randall, Public Works Director, will inform the Council of the 2nd Place Award received by Centerville City in the Water Taste Contest at the recent annual conference of the Rural Water Association of Utah.

E.1. Minutes – The minutes to be approved are enclosed.  

E.2. Island View Subdivision Plat H Amended – This involves the removal of a remnant (unbuildable) lot from the Island View Subdivision Plat H so that this remnant parcel can be combined with another parcel that has been split into two lots. The Planning Commission recommends approval.

E.3. Miscellaneous Business
 a. Anti-viral medications – As a follow up from the Emergency Management work session, the Council may approve purchase of anti-viral medications to be used by City employees during a bird-flu pandemic.
b. Award Bids – These bids for materials and labor are for various waterline projects.

E.4. Parks and Recreation Director Presentation – Bruce Cox, Parks and Recreation Director, will not be able to attend the April 2 budget work session.  Therefore, I have scheduled some time on the City Council’s regular meeting agenda for him to present his three-year budget projection and comment on the Council’s tentative goals that may affect his department.

E.5. Mayor’s Report
a. Hall of Fame – Former Mayor Hirschi started a Hall of Fame recognition program for Centerville residents. Over the years since that was initiated, several Centerville citizens have been recognized. Mayor Russell will discuss with the Council whether to continue this program and if so, what the guidelines should be.
b. Whitaker Museum – The Mayor would like to propose and discuss a process for defining the mission and goals of the Whitaker Museum. He would like the Council to go through this process before new members are appointed to the Museum Board.
c. Administrative Control Board – In an earlier meeting, the City Council appointed two of its members as representatives to the Administrative Control Board of the South Davis Performing Arts Center. However, the Council did not designate whether these are two or four-year terms, as required in the Interlocal Agreement with Bountiful City. The Council also needs to appoint an alternate representative, as allowed by that agreement.

E.6. UTOPIA Business – These actions are related to the matters discussed in a Council work session held on March 27. The UTOPIA Board of Directors has proposed a bond issue that would include a refinancing of the Phase 1 bond issue and buying out the loan from Rural Utility Service (a Federal agency) for Phase 2. This new bond issue would require an increase in the amount of sales tax pledged by each member city. Therefore, the City Council must conduct a public hearing before considering approval of an amended and restated pledge agreement.

E.7. City Manager’s Report – I will likely report on a few matters, including the upcoming School Board meeting on April 8.

E.8. Closed meeting, if necessary – At this point I do not know of a need for a closed meeting, but the agenda allows for that possibility.
 
E.9. Possible action following closed meeting – The agenda allows for possible action following a closed meeting, if there is one.

9:00 RDA MEETING – Staff recommend the RDA Board approve a consulting services contract with Jonnalyne Walker for the preparation of a Budget Analysis and an Economic Development Project Area Budget. These are the next steps necessary in the creation of a Shorelands Economic Development Area.

The RDA Board also needs to take action similar to that of the City Council (item 5c on the City Council agenda)—i.e., designate two and four-year terms for the RDA’s representatives on the Administrative Control Board of the South Davis Performing Arts Center, and appoint an alternate representative.

Future Agenda Items (subject to change) – April 15, 2008 City Council Meeting

• CDBG Public Hearing
• Staff report and continuing discussion regarding code enforcement program
• Quarterly Financial Report by Blaine Lutz
• Business license revocation hearing

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