INTEROFFICE 
MEMORANDUM 
__________________________________ 

To:    Mayor Russell
          City Council
          Department Heads
          Planning Commission
From:  Steve Thacker, City Manager
Subject: City Manager’s Summary of April 15, 2008 Council Meeting
Date:  April 11, 2008

This memo was initially drafted on Thursday, April 10 before I left town.  Blaine and Marilyn will put the finishing touches on it, as needed, on Friday in my absence.

5:00 Work Session – We are starting this work session earlier than normal at 5:00 p.m. to allow considerable time to discuss the UTPOIA refinancing proposal.  Dinner will be available beginning about 4:45 p.m. Questions submitted by Council members and staff have been forwarded to UTOPIA for their responses, which hopefully will be received prior to the work session.  The agenda shows the possibility of continuing the work session later that evening following the regular City Council meeting, if desired by the City Council. 

7:00 Regular City Council Meeting

E.1. Minutes – The minutes to be approved are enclosed.  

E.2. Bid Award – This bid award is for the construction of a waterline to serve the Granite Square residential development on east Parrish Lane.  The waterline will be paid for by the developer, but the project will be administered by the City.

E.3. CDBG Public Hearing – We received the good news a month or so ago that our preliminary application for CDBG grant funding had scored well and would receive funding this year.  However, the Council now needs to take the next step of another public hearing regarding the City’s specific project proposal.  The proposed project includes the construction of a storm drain and reconstruction of the roadway on 70 West Street, reconstruction of a private road on the west side of the Cedar Springs development and some sewer and waterline repairs.  Blaine Lutz has prepared the enclosed staff report on this subject, which includes guidelines on how to conduct the public hearing to comply with Federal requirements.

E.4. Presentation re: South Davis County Museum – Bountiful City officials have sent a letter (enclosed) requesting time to explain their proposal for a regional museum. The Whitaker Museum Director and current and former Board Members will be invited to hear this presentation and discussion. 

E.5. Code Enforcement Program – Pursuant to the Council’s direction in an earlier meeting, staff would like to report on their research and also present an ordinance that would expand the use of a civil penalty option. Currently only zoning code violations can be enforced with the civil penalty option. The Council expressed a desire in an earlier meeting to expand the use of that enforcement tool to other types of code violations.

E.6. Continue discussion of City Council’s goals – This was scheduled for last week’s budget work session, but due to the lack of time, was postponed until this next Council meeting.  I have enclosed the minutes of the February 26 City Council goal-setting work session for your reference during this discussion.

E.7. Quarterly Financial Report – Blaine has prepared the enclosed Quarterly Financial Report for the period ending March 31, 2008.

E.8. Mayor’s Report – At this time I have not identified any subjects under this heading, but the Mayor may want to report on a few matters.

E.9. City Manager’s Report – I may report on a few matters.

E.10. Miscellaneous Business – Nothing is identified at this time under this heading.

E.11. Closed meeting, if necessary – A closed meeting may be necessary if the City Council wishes to discuss appointments to boards and commissions or the purchase of land for a well site. I have enclosed under item #12 excerpts from a recent appraisal report for the Griffiths property at 970 North Main Street.  Staff have provided this appraisal report to the owners; therefore, these excerpts are not considered confidential. Staff recommend the Council offer the appraised value of $58,000 for purchase of a well site at this location. If Council wishes to discuss this matter or give staff direction, they may wish to do so in a closed meeting.
 
E.12. Possible action following closed meeting – The Council may be ready to approve appointments and authorize the purchase of a well site. The Mayor has asked that a Statement of Interest be enclosed from someone willing to serve on the Board of Adjustment.  If the Council agrees with that appointment, that can be made public in the meeting. The Mayor is also recommending the reappointment of Denise Cox to the Trails Committee.

9:00 Possible Continuation of UTOPIA work session – Following the regular Council meeting, if the Council wishes to continue its work session on UTOPIA, the posted agenda allows that possibility.

Future Agenda Items (subject to change) – May 6, 2008 City Council Meeting

•  Work Session with Whitaker Museum Board members (5:30 p.m. in the Whitaker Home)
• Presentation of City Manager’s Proposed Budget for Fiscal Year 2008-09

mlm

cc:  News Media
       Centerville Citizens

CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD  ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, APRIL 15, 2008 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.
     
Tentative   - The times shown below are tentative and are subject to change during the meeting, other Time:             than public hearings, which will not be held earlier than the times shown.   The symbol 
                      “(rcv)” near the left margin indicates the need for a roll call vote.

5:00 WORK SESSION Re: UTOPIA

7:00 A. ROLL CALL

 B. PLEDGE OF ALLEGIANCE

 C. PRAYER OR THOUGHT - Blaine Lutz, Finance Director/Asst. City Manager

7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request  a time to speak during Open Session  by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

 E. BUSINESS                                                    

7:10    1. MINUTES REVIEW AND ACCEPTANCE - March 27, 2008 work session; April 1, 2008 work session; April 1, 2008 Council meeting; April 2, 2008 work session

7:15 rcv   2. Award bid to U. S. General Const. Group, LLC in the amount of $18,465 for labor and to Mountain States Supply in the amount of $11,809.59  (plus tax) for materials for the Granite Square Waterline project
  
7:20 rcv   3. Public hearing on CDBG 2008 grant - Cedar Spring project

7:30     4. Presentation from Dean Collinwood, Tom Tolman and Lloyd Carr re: proposed South Davis County Museum and Archives

7:50 rcv   5. Code Enforcement
   a. Staff report and discussion regarding code enforcement program
   b. Consider Ordinance 2008-05, expanding the use of a civil penalty  as a code enforcement tool

8:10    6. Continue discussion of City Council’s goals

8:40    7. Quarterly Financial Report by Blaine Lutz

8:45    8. Mayor’s Report

8:50    9. City Manager’s Report

8:55  10. Miscellaneous Business

9:00  11. Closed meeting, if necessary, for reasons allowed by state law

9:00 rcv 12. Possible action following closed meeting, including appointments to boards and/or commissions and authorization to purchase well site
 
 F. ADJOURNMENT

9:00 Following the regular meeting, the City Council may continue its earlier work session regarding UTOPIA

Marilyn Holje, MMC
Centerville City Recorder