INTEROFFICE 
MEMORANDUM 
__________________________________ 

To:            Mayor Russell
                 City Council
                 Department Heads
                 Planning Commission
From:      Steve Thacker, City Manager
Subject:  City Manager’s Summary of June 3, 2008 Council Meeting
Date:       May 30, 2008

5:30 Budget Work Session – Please remember we meet early again at 5:30 p.m. to continue our discussion of the Tentative Budget for Fiscal Year 2009.  This will allow me to get the Council’s direction on a number of budget issues.  Please bring your Budget books as well as all budget related materials from the May 20 work session and Council meeting. 

7:00 Regular City Council Meeting

D. Open Session – I have received the enclosed letter from Steven Blais requesting a change in the City’s nuisance ordinance pertaining to weeds.  I invited him to attend the open session to make his request directly to the City Council.  I have already discussed this matter somewhat with Cory Snyder, Community Development Director.  We agree that the City’s current weed ordinance is weak and could be strengthened in the manner that he proposes.  Therefore, I anticipate that after hearing his request, the Council may direct staff to schedule it for discussion at a later meeting and to prepare an ordinance that would strengthen the City’s enforcement ability regarding weeds.

E.1. Minutes – The minutes to be approved are enclosed.

E.2. FY 2008-2009 Budget – The agenda shows the City Council holding a public hearing on the FY 2009 Tentative Budget, followed by the Council adjourning into a Redevelopment Agency meeting and then into a Municipal Building Authority meeting for the same purposes—that is, to conduct public hearings on the Tentative Budget for those two other entities.  The public hearing has been properly advertised with a seven-day notice in the Clipper.  It was also noticed via the traditional Budget Newsletter that was mailed this week to all postal customers in Centerville.  State law requires that the public hearing also include opportunity for comment about proposed changes in compensation for appointed or elected officials.  Therefore, at the beginning of the public hearing I recommend you allow me to present the changes proposed for the Employee Compensation Plan. These proposed changes are shown with handwritten markups on the enclosed document entitled “Salary Administration Guidelines.”

E.3. Pineae Village Condos Phase 2 – Pineae Village Phase 2 includes condominiums that are already under construction pursuant to the Council’s earlier approval of a subdivision plat.  However, in order for the developers to sell the individual units, another plat needs to be approved showing each of the units within these buildings; hence the need for this action on the Council’s agenda.

E.4. Whitaker Museum – Melissa Hogan, Museum Director, has requested the Council’s action on two grants.  First, she would like the Council to accept a $6,000 grant from the Utah Office of Museum Services for production of a Whitaker Family DVD, which was proposed earlier by Board member Paul Smith.  Second, Melissa would like the Council to authorize an application for a National Trust for Historic Preservation Grant to fund a structural engineering study on the Whitaker Home.  This study would enable the Council to be better informed as they decide whether to restore the building to a more original condition.  The $10,000 grant, however, requires a one-to-one cash match or $10,000 in local funding.  Melissa will be at the Council meeting to answer questions.

E.5. Continue Discussion of FY 2009 Tentative Budget – If the Council does not cover all the pertinent budget issues in the 5:30 work session, the agenda for the regular meeting allows for their discussion to continue later in the evening.

E.6. UTOPIA Update – Councilman Paul Cutler, the City’s representative on the UTOPIA Board, will update the Council regarding the bond refinancing and answer questions about related matters.  In particular, a Council member has requested a status report regarding two findings that were part of the motion approving the refinancing—i.e., monthly financial reports and creation of a local oversight committee. 

E.7. Mayor’s Report – At this time I do not know of any items to identify on the agenda, but the Mayor may want to report on a few matters. 

E.8. City Manager’s Report – I will briefly report on some legislative issues being dealt with by the Utah League of Cities and Towns Legislative Policy Committee.  I will also report on the outcome of the traffic study for the 400 West/400 South intersection and what the next steps might be.  In summary, the traffic study (enclosed) indicates the warrants for a signal were not met.  The consultant, however, does suggest some things to improve pedestrian safety. 

E.9. Miscellaneous Business – I don’t know of any matters at this point to be identified on the agenda under this heading.  

E.10. Closed meeting, if necessary – At this time I do not know of a need for a closed meeting.
 
E.11. Possible action following closed meeting – If a closed meeting is needed, there may be some action in open meeting following the closed session.

Future Agenda Items (subject to change) – June 17, 2008 City Council Meeting

• Public hearing on amended FY2007-08 budget
• Public hearing for General Plan and Zoning text amendment for Main Street corridor - Consider Ordinance No. 2008-08
• Cemetery expansion
o Analysis and report
o Direction to staff regarding analysis of cemetery expansion options
o Offer to sell hillside property to City
• FY 2008-2009 Budget
o Adopt Certified Tax Rate - Consider Resolution No. 2008-14
o Approve Ordinance No. 2008-07, adopting compensation plan for employees, including appointed officials
o Adopt Resolution No. 2008-15, approving compensation for Justice Court Judge
o Discuss other budget issues, if needed
o Adopt Centerville City FY2008-2009 Budget of Funds - Consider Resolution No. 2008-16
o ADJOURN TO RDA meeting
o ADJOURN TO MBA meeting
• Review draft of July 2008 City newsletter
• Resolution establishing civil penalty fee amount

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cc:  News Media
      Centerville Citizens

CENTERVILLE CITY COUNCIL AGENDA