INTEROFFICE 
MEMORANDUM 
__________________________________ 

To:        Mayor Russell
              City Council
              Department Heads
              Planning Commission
From:   Steve Thacker, City Manager
Subject: City Manager’s Summary of July 15, 2008 Council Meeting
Date:      July 11, 2008

6:00 Joint Work Session – Please remember we will hold a joint City Council/Planning Commission work session at 6:00 p.m. to discuss planning priorities.  Dinner will be available at 5:30 p.m.  Please try to come before 6:00 and eat so we may have a full hour to discuss this subject, if needed.  There are no advance materials for this work session.  Cory Snyder, Community Development Director, is out of town on vacation this week.  He and I will meet with Mayor Russell next Monday in preparation for this work session.  The goal of this work session is to give staff clear direction regarding planning priorities for the next year so that resources can be allocated accordingly. 
 
7:00 Regular Council Meeting

E.1. Minutes – The minutes to be approved are enclosed.

E.2. Summary Action Calendar
a. Terminate warranty periods – The Ricks Creek Subdivision and Salmon Office Warehouse project are ready for termination of their warranty periods.
b. Parrish Creek Silt Basin Agreement – This agreement between the City and the County provides for the construction of the first phase of the Parrish Creek Parkway improvement project.  The first phase consists of a silt basin, with the City providing materials and the County constructing the facility.  Work is to begin next month.
c. Electronic Meetings – The enclosed resolution would enable the Council to hold electronic meetings, if needed, to include Council members who are out of town.  A similar resolution is shown on the RDA’s agenda for Tuesday night.
d. Drainage Maintenance Contract – This is the annual contract for cleaning and video inspection of drainage pipes. 

E.3. Citizen Corps Program – Councilman Larry Wright has recommended that Centerville City join the Citizen Corps Program, an initiative launched several years ago by the Federal government.  The State of Utah and many Utah counties, as well as some cities, are currently participating in this program which is intended to improve a community’s emergency preparedness.  Councilman Wright will make a Power Point presentation at the meeting.  Lani Nisbet, the Utah Citizen Corps Program Manager, will also be present.  The intent is to introduce the program to the City Council and then schedule a work session to discuss the proposal more in depth.  Councilman Wright has enclosed the following documents provided by the State Citizen Corps Office:

• Statement of Support
• Application for Charter Funding
• Model Ordinance establishing the Citizen Corps Council
• Bylaws of the Centerville City Citizen Corps Council

The process and sequence for considering these documents will be explained Tuesday evening.  Police Chief Neal Worsley and Lieutenant Paul Child have been invited to attend.  Councilman Wright has met with them and the City Manager to discuss the impact of this program on existing staff.  Staff recognize and acknowledge a need to improve the City’s emergency preparedness efforts. However, if the Citizen Corps Program is to be implemented in a serious way, additional resources are needed beyond current City staff.  How this help might be provided will be one of the subjects discussed Tuesday evening or in a subsequent work session.

E.4. CDBG Project Bid Award – Bids for the Cedar Springs CDBG Project improvements were opened on July 10th.  MC Green was the low bidder in the amount of $311,000, which is slightly less than the construction budget of $318,000. Blaine Lutz prepared the enclosed staff report containing staff’s recommendation.  The scope of work includes repaving public and private roads, constructing a storm drain and other utility repair work. 

E.5. Civil Penalty Escalation Feature – In May the City Council adopted a civil penalty for code enforcement in general.  That ordinance automatically doubles the civil penalty if it remains unpaid after 10 days and triples the penalty if it remains unpaid after 20 days.  The civil penalty amount is $120; therefore, it would double to $240 and triple to $360 in those time frames.  Since adoption of that ordinance, Councilwoman Lindstrom has requested the Council discuss this matter again and consider a softening of the escalation provision.  Councilman Cutler supported her request for reconsideration.

E.6. Open Meetings Training – State law requires that each public body receive training annually on the Utah Open and Public Meetings Act.  Since the City Council has not received that training in 2008, it needs to be done.

E.7. UTOPIA Business – The UTOPIA Executive Director Todd Marriott has been invited to attend the Council meeting and report on matters affecting Centerville, as shown on the agenda.  The Council will also continue its discussion about a citizens committee and other UTOPIA related issues that may come up in the discussion. 

E.8. Improvement of City Website – One of the Council’s goals for the next year is to improve the City website.  The budget for the Technology Steering Committee was increased by $10,000 for this purpose.  Blaine Lutz has prepared the enclosed staff report suggesting ways the City might secure the resources or help needed to make those improvements, depending on what kinds of improvements the Council desires.

E.9. Mayor’s Report – The Mayor will likely want to report on a few matters.

E.10. City Manager’s Report – Although I have not identified any subjects for my report on the agenda, I may want to report on a few matters.

E.11. Miscellaneous Business – The most recent Financial Audit Report for the South Davis Sewer District is enclosed in each Council member’s packet.  If you have any concerns about the contents of that report and wish to discuss with the Sewer District Board, we need to make that request.

E.12. Closed meeting – At this time I am not aware of any need for a closed meeting.

9:30. RDA Meeting – I anticipate the Architectural Services Agreement will be ready for consideration by the RDA Board.  That Agreement is enclosed and has been recommended for approval by the Administrative Control Board of the South Davis Performing Arts Center.

The RDA Board may also want to consider adopting a resolution allowing for electronic meetings, similar to action scheduled on the City Council agenda Tuesday evening.

Future Agenda Items (subject to change) – August 5, 2008 City Council Meeting

• Commence Warranty Period for Florentine Towns PUD and Cutler Subdivision
• Terminate Warranty Period for Ford Canyon Phase 4 Subdivision and Williamsburg Place Subdivision
• End of year financial report - Blaine Lutz
• Staff recommendation regarding pedestrian safety enhancements at 400 West/400 South intersection
• RDA meeting: Agreement for tax increment assistance relating to Iggy’s project
• City Code Title 13 & 14 revisions

mlm

cc: News Media
      Centerville Citizens

 CENTERVILLE CITY COUNCIL AGENDA
 

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD  ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JULY 15, 2008 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.

Tentative   - The times shown below are tentative and are subject to change during the meeting, other 
Time:           than public hearings, which will not be held earlier than the times shown.   The 
                     symbol “(rcv)” near the left  margin indicates the need for a roll call vote.

6:00 WORK SESSION - Joint City Council/Planning Commission - Discuss Planning Priorities

7:00 A. ROLL CALL

         B. PLEDGE OF ALLEGIANCE

         C. PRAYER OR THOUGHT - Councilman Larry Wright

7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request  a time to speak during Open Session  by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

       E. BUSINESS                 

7:10    1. MINUTES REVIEW AND ACCEPTANCE - July 1, 2008 Council meeting

7:15 rcv   2. Summary Action Calendar
   a. Terminate warranty periods for:
    (1) Ricks Creek Subdivision
    (2) Salmon Office Warehouse
   b. Consider Resolution No. 2008-20, approving an Interlocal Agreement with Davis County for the construction of the Parrish Creek Silt Basin
     c. Consider Resolution No. 2008-21, allowing for electronic meetings
   d. Renew contract with Twin “D” Environmental Services in the amount of $108,720 for Drainage Maintenance Service contract for 2008-2009

7:20    3. Presentation regarding Citizen Corps Program - Councilman Larry Wright

7:50 rcv   4. Award bid to M.C. Green in the amount of $311,000 for CDBG project involving street, drainage and utility improvements in the vicinity of Cedar Springs

8:00    5. Discuss civil penalty escalation feature recently adopted by the City Council

8:10    6. Open Meetings Training

8:30     7. UTOPIA
   a. Report from Executive Director regarding activation of Centerville hub and service in Centerville
   b. Discussion regarding  citizens committee
   c. Other related issues
 
9:00    8. Discuss improvement of City website

9:15    9. Mayor’s Report

9:20  10. City Manager’s Report

9:25  11. Miscellaneous Business
   a. South Davis Sewer District financial audit report

9:30  12. Closed meeting, if necessary, for reasons allowed by state law
 
9:30   13. Possible action following closed meeting

 F. ADJOURNMENT

9:30 RDA Meeting

Marilyn Holje, MMC
Centerville City Recorder
 

REDEVELOPMENT AGENCY OF CENTERVILLE CITY AGENDA