Minutes of the Centerville City Council meeting held Tuesday, September 16, 2008 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT
Mayor:                          Ronald G. Russell
 
Council Members:    Justin Y. Allen
                                      Ken Averett
                                      Paul A. Cutler (arrived at 7:54 p.m.)
                                      Sherri Lyn Lindstrom
                                      Lawrence Wright
    
STAFF OR OTHER CITY
 OFFICIALS PRESENT
                                       Steve Thacker, City Manager
                                       Blaine Lutz, Finance Director/Assistant City Manager
                                       Lisa Romney, City Attorney (dismissed at 8:25 p.m.)
                                       Randy Randall, Public Works Director
                                       Cory Snyder, Community Development Director
                                       Bruce Cox, Parks and Recreation Director
                                       Neal Worsley, Police Chief
                                       Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE  

INVOCATION  Reverend Ruth Eller, Episcopal Church of the Resurrection

VISITORS   Interested Citizens   
 
COMMENDATIONS AND AWARDS

Mayor Russell commended Randy Randall, Public Works Director, and his department for an award Centerville City received for having the best tasting drinking water in a contest held at a recent AWWA Intermountain Section Conference in St. George.

OPEN SESSION

No one present wished to comment.

MINUTES REVIEW AND ACCEPTANCE

The minutes of the September 2, 2008 City Council meeting were reviewed and amended. Councilwoman Lindstrom made a motion to approve the minutes as amended. The motion was seconded by Councilman Wright and passed by unanimous vote (4-0).

SUMMARY ACTION CALENDAR

The Council reviewed items a-d on the Summary Action Calendar. Councilman Allen made a motion to approve items a – d on the Summary Action Calendar. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0). Approved were:
 
a. Commencement of one-year warranty period for Cutler Subdivision Phase 4
b. Termination of two-year warranty period of Grant Sorenson Subdivision
c. Acceptance of $2,500 grant from the Utah State Historical Records Advisory Board for digitization of Whitaker historical records
d. Resolution No. 2008-24 – Utah Retirement System contributory employees

PORTER LANE LANDSCAPING PROJECT

a. Proposed revisions to project plan

Steve Thacker, City Manager, explained the proposal the City received for this project was much higher than originally expected. Staff has now revised the landscaping plan to reduce the scope of work so it fits within the funding available for the project and invited bids from two contractors on a fast-track basis. Staff is recommending awarding the bid to Great Western for $28,926.50 for the Porter Lane Landscape Plan. The east segment, between Main Street and 250 West, would not be included in this year's work. Staff intend to plant additional shrubs and trees within that segment and on the Bamberger Parkway in 2009.

b. Award bid for next phase of landscaping

Councilwoman Lindstrom made a motion to award a bid for Phase 2 of the Porter Lane Landscaping Project to Great Western in the amount of $28,926.50. The motion was seconded by Councilman Allen and passed by unanimous roll-call vote (4-0).

AMENDMENT TO CENTERVILLE ZONING CODE, SECTION 12-55-110, FENCES AND WALLS, RE: ESTABLISHING AN EXCEPTION CLAUSE ON THE SOUTH SIDE OF PORTER LANE

Cory Snyder, Community Development Director, explained the City has received a request from Bruce Madsen, a property owner along Porter Lane. Mr. Madsen wants to construct a fence that would be approximately eight feet high. This is two feet higher than the six feet currently allowed. Mr. Madsen wants a fence this high because of a berm that was constructed by the City in 2006 as part of the Porter Lane Creek Channel improvements. He feels the eight-foot fence height is needed because the raised berm creates privacy and security issues with his home. The Planning Commission reviewed this matter and recommended denial of the zoning text amendments with a 4-2 vote.

a. Public hearing
 
At 7:35 p.m. Mayor Russell opened the public hearing. Seeing no one wishing to comment, he closed the public hearing.

Mr. Snyder responded to questions from the Council regarding existing fences in the immediate area and their compliance to the current code. The Council noted there is additional information and further clarification regarding the berm heights, setback distances, etc. that have come to light since the Planning Commission originally reviewed this matter and discussed remanding this issue back to the Planning Commission to review this matter with the new information and clarifications.
b. Ordinance No. 2008-19
 
 Councilman Allen made a motion to remand this matter back to the Planning Commission asking them to review the Community Development Director's email from September 12, 2008 addressing follow up questions related to fence setbacks, height and purpose of berm, City/County Landscaping plan, installation of a trail/pathway and security issues. The motion was seconded by Councilman Wright and passed by unanimous roll-call vote (4-0).

AMENDMENT TO CENTERVILLE MUNICIPAL CODE, TITLE 9, UTILITIES, SECTION 9-1-102-116 WATER METERS – ORDINANCE No. 2008-21

Randy Randall, Public Works Director, explained that conflicts between water meters and driveways in the Pineae Gardens development have caused him to recommend more specific requirements for the location of water meters. Steve Thacker, City Manager, reviewed an illustration of what Mr. Randall is recommending for the water meter location requirements with the Council and discussed some text and illustration revisions with the Council and City Attorney. The Council suggested that staff prepare new drawings and revise the text and put it on the Summary Action Calendar for the next City Council meeting.

Councilwoman Lindstrom made a motion to table this matter to allow staff time to finalize the drawings and text and bring back as a Summary Action item. The motion was seconded by Councilman Wright and passed by unanimous roll-call vote (5-0).

AMENDMENT TO CENTERVILLE MUNICIPAL CODE, TITLE 8, CEMETERY, SECTION 8-244 MONUMENTS, MARKERS AND GRAVE DECORATIONS – ORDINANCE No. 2008-20

At the September 2 City Council meeting, the City Council heard a request from the Spjute family asking the City to allow larger monuments in the cemetery. Staff expressed opposition to this request, but acknowledged that allowing some increased width in some areas of the cemetery may be acceptable. The Council directed staff to bring back an ordinance allowing increased width in Plat C. Bruce Cox, Cemetery Supervisor, recommends allowing only an additional 4 inches in monument width in Plat C, and a similar increase in marker width (flat headstones) in Plat D. Mr. The City Manager noted some minor revisions related to the ordinance and he and Mr. Cox responded to questions from the Council.

Councilman Wright made a motion to adopt Ordinance No. 2008-20 amending Section 8-244 of the Centerville Municipal Code regarding markers within the Centerville City cemetery and Section 8-245 of the same regarding monuments within the Centerville City Cemetery. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0). 

AMENDMENTS TO CENTERVILLE MUNICIPAL CODE

Lisa Romney, City Attorney, noted that as a part of staff’s overhaul and update of the City Code, she is recommending adoption of updated versions of Title 13 and Title 14. Title 13, Criminal Code, is reduced in size from its current 133 pages to 8 pages. This is done by using references to criminal offenses in State law, rather than repeating each of these offenses in the City Code. Title 14, Traffic Code, is not reduced in length but has been updated to harmonize with State law and includes several other revisions. Neal Worsley, Police Chief, was present at the meeting to respond to questions from the Council.

a. Adoption of amendments to Title 13, Criminal Code – Ordinance No. 2008-17

Councilman Wright made a motion to adopt Ordinance No. 2008-17 amending Title 13 of the Centerville Municipal Code regarding the Centerville City Criminal Code. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

b. Adoption of amendments to Title 14, Traffic Code – Ordinance No. 2008-18

Councilman Wright made a motion to adopt Ordinance No. 2008-18 amending Title 14 of the Centerville Municipal Code regarding the Centerville City Traffic Code and repealing part 11-300-390 of Title 11 of the Centerville Municipal Code regarding truck routes. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

UPDATE AND FURTHER DIRECTION REGARDING

a. City’s website

Steve Thacker, City Manager, explained that pursuant to the Council’s direction he has contacted The Summit Group and asked them to review the City’s website for its content.

b. Recycling

Blaine Lutz, Finance Director, updated the Council on timelines for recycling implementation. He explained that ACE Disposal anticipates it would take approximately three to four months to have the City completely online for a curb recycling program once the City gives their approval. An open house is scheduled prior to the City Council meeting on October 7th to educate citizens about a recycling program. The Council will also hold a public hearing later in the City Council meeting to gather input from Centerville residents. The Council discussed the format and agenda for the open house. Mr. Lutz also added that this service is only going to be provided to residents living on public streets, any private developments will need to work with the recycling company to determine their pick up costs.

MAYOR’S REPORT

Mayor Russell used this item on the agenda to inform and update the Council on various matters, including: 1) direction to staff to provide semi-annual Code Enforcement Reports; 2) the possible expansion of the recreation programs currently offered at the South Davis Recreation Center; and 3) budget issues for the South Davis Metro Fire District.
 
CITY MANAGER’S REPORT

The City Manager updated the Council on various matters, some of which included the Cedar Springs CDBG project, dates for the volunteer appreciation dinner, the upcoming special meeting on Thursday, September 25th, a meeting regarding subdrain issues on Jennings Lane and a wetlands report for the Tingey property adjacent to the Community Park.

MISCELLANEOUS

The Council discussed various miscellaneous matters related to future meetings, upcoming newsletter articles, fall/spring cleanup programs, the monthly financial report and future agenda items.

At 10:15 p.m. the meeting was adjourned

                                                             10-7-08
Marilyn Holje, City Recorder    Date Approved

             
Karrie Carlson, Recording Secretary