Minutes of the Centerville City Council meeting held Tuesday, October 21, 2008 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT
  Mayor:                            Ronald G. Russell
 
Council Members:         Justin Y. Allen
                                           Ken Averett
                                           Paul A. Cutler 
                                           Sherri Lyn Lindstrom 
                                           Lawrence Wright
    
STAFF OR OTHER CITY
 OFFICIALS PRESENT
                                           Steve Thacker, City Manager
                                           Blaine Lutz, Finance Director/Assistant City Manager
                                           Lisa Romney, City Attorney
                                           Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE  

INVOCATION             Councilman Ken Averett

VISITORS          Interested Citizens  

OPEN SESSION

No one present wished to comment. 

MINUTES REVIEW AND ACCEPTANCE

The minutes of the October 7, 2008 City Council meeting were reviewed and amended. Councilwoman Lindstrom made a motion to approve the minutes as amended. The motion was seconded by Councilman Averett and passed by unanimous vote (5-0).

SUMMARY ACTION CALENDAR

The Council reviewed items a-e on the Summary Action Calendar. The City Manager clarified some matters related to items b, c, and d and responded to questions from the Council regarding item d and e. Councilman Cutler made a motion to approve items a-e on the Summary Action Calendar. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0). Approved were:

a.  Commencement of one-year warranty period for Florentine Towns PUD
b.  Termination of two-year warranty period for Derren Klein site plan
c.  Bid awards in the amounts of $17,470 to Brinkerhoff Excavation for labor and        $8,417.68 to AMCOR for material for construction of drainage culvert under  UTA/Legacy Parkway Trail corridor at Parrish Lane
d. Interlocal Cooperative Agreement with Davis County for Ricks Creek culvert rehab project – Resolution No. 2008-26
e.  Agreement with US Geological Survey in the amount of $3,990 for maintaining gaging station on Centerville Creek

PUBLIC HEARING RE: POTENTIAL PROJECTS FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING

At 7:34 p.m. Mayor Russell opened the public hearing to gather input on potential 2009 CDBG grant projects.

Blaine Lutz, Finance Director, reviewed with the Council the guidelines and types of projects that qualify for an application for Community Development Block Grants (CDBG) in 2009. It was explained that the grant money must be spent on projects benefitting primarily low and moderate income persons.  The Wasatch Front Regional Council (WFRC), in which Centerville City is a member, is expected to receive approximately $1,800,000 for the 2009 program year.  The Davis County portion of that money is anticipated to be approximately $750,000.  All eligible activities are identified in the CDBG Application Guide, which is available for review at the Centerville City Offices or on line at the State of Utah Department of Community and Culture website.  He reviewed several eligible activities.  Also eligible are loan programs for private businesses which would hire low income persons and the program can also pay for housing rehabilitation for low income homeowners or rental housing.  He reviewed some projects the City has done with CDBG grants in the past. The City has adopted a capital investment plan as part of the WFRC consolidated plan.  City staff has identified a possible project in the Pheasantbrook condominium development.

Grant Talbot, Pheasantbrook Homeowners Association – Mr. Talbot explained some of the storm drainage problems that exist in the Phesantbrook development. The drainage problems have resulted in damage to private property and roadways. He supports the City’s application for a CDBG grant that would help correct some of the drainage issues.

At 7:40 p.m. with no others wishing to comment, Mayor Russell closed the public hearing.

PRESENTATION FROM EMMA DUGAL, BOUNTIFUL/DAVIS ARTS CENTER

Emma Dugal, expressed appreciation for Centerville City’s donation to the Summerfest Arts Festival held this past August. Many participants and exhibits from all over the world were at the festival and helped to make it a great event. Ms. Dugal asked the Council for continued support in the future to be able to make the festival a success. She presented Mayor Russell and Centerville City with a plaque.

DISCUSS REQUEST FROM VIEWMONT DISTRICT – UTE CONFERENCE INC. YOUTH FOOTBALL LEAGUE TO PLACE EQUIPMENT STORAGE PODS ON CITY PROPERTY

Brian Beck, Viewmont District Youth Football President, is asking the City for permission to store football equipment in three outside storage pods near the south end of the west parking lot at the Community Park. Staff has discussed this possibility with the Ute Conference in the past and has reviewed many possible location options for the storage pods, but concluded the site at the Community Park appears to be the best option. Mr. Beck explained that, at the request of Bountiful City, they have moved the equipment storage they had in the basement of Bountiful City Hall to a commercial storage facility. This has been provided to them at a discount for the time being until a more permanent solution could be found. A majority (approximately 76%) of the children registered in the Viewmont District live in Centerville City.

Mr. Thacker explained to the Council that screening/fencing would be required to enclose the storage pods. He added that the Viewmont District would be responsible to relocate the storage at their own expense when the City decides to expand the park (approximately 3-5 years). The Council discussed the possibility of using vacant space in the Public Works yard for a more permanent solution. Phil Edmunds, Equipment Manager Viewmont District, described the equipment distribution process for the Council and added that locating the equipment west of the freeway proposes a logistic problem if they would have to transport the equipment during the pickup process (approximately 2-4 weeks). Several Council members supported the location of the storage pods in the parking lot for a temporary solution and discussed incorporating a more permanent storage facility at the park when the expansion of the park happens.  There was also some discussion about the storage area in the Parks Maintenance building that is currently used by the Police Department that would become available after the City Hall expansion.

Council directed staff to draft a Use Agreement between Centerville City and Viewmont Football District to locate temporary storage at the Community Park and bring it back for the Council’s consideration.  Staff will also take another look at possible locations on the City’s property on 1250 West Street.

CONTINUE DISCUSSION REGARDING RECYCLING OPTIONS

Mayor Russell directed staff to post information on the City website regarding recycling facilities or options that are currently available to Centerville residents.  The Council discussed when to implement a curbside recycling program. The Council was unsure if they would get a better bid for the recycling/garbage collection if they went to a formal bidding process. ACE Disposal has provided the garbage collection for over five years and has provided the City with great service. Blaine Lutz, Finance Director, responded to questions from the Council regarding the contract renewal date and the bidding process. Mr. Lutz stated that the service the City has received from ACE Disposal has been excellent and believes the cost estimates from ACE are very competitive. He did not think a formal bidding process would show any savings to the City.

Councilman Cutler made a motion to direct staff to begin negotiations with ACE Disposal for contract renewal of solid waste collection and a curbside recycling program and for staff to bring back a recommendation for an opt out/hardship option for residents who do not wish to participate in citywide recycling or cannot afford the added fee. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).
 
CITY HALL EXPANSION PROJECT

a. Staff update

Blaine Lutz, Finance Director, explained that for many years the Police Department has made it known that there is a huge need for more storage and additional space for the needs of their department. Evidence/record storage is currently located off site and poses logistical problems when those things need to be accessed. Staff has recognized this problem and locations and money for detached storage facilities have been discussed and set aside. More recently the committee studying this matter concluded that the expansion of the City Hall building may be a better option to solve the Police Department issues and meet needs in other city departments in the process. Councilman Wright expressed concern about undertaking such a large project with the current economic conditions. Staff explained they have considered these concerns, but believed that with the lagging economy, the contractor market is favorable and a savings may be seen in construction costs. 

Approve architectural and engineering services

The Finance Director provided the Council with a cost estimate for architectural/engineering fees from James B. Glascock Architects for the expansion project. The project budget, including the architectural/engineering fees, is approximately $800,000. The Mayor recognizes the need for this project and agrees with staff that the benefits and possible cost savings outweigh the reasons for not moving forward with the project.

Councilwoman Lindstrom made a motion to approve the architectural and engineering fees for James B. Glascock and the other professionals working with him in the amount of $47,445 and allow the Council the option to stop work on the design/engineering, if necessary, at a later point. The motion was seconded by Councilman Allen and passed by a (4-1) vote with Councilman Wright voting in opposition to the motion.

MAYOR'S REPORT

Mayor Russell updated the Council on matters regarding South Davis Recreation Center, the South Davis Fire District assessment and a future work session to hear from UTOPIA representatives.

CITY MANAGER'S REPORT

Steve Thacker, City Manager, updated the Council on an upcoming work session and  new Police Department equipment obtained through a grant.
 
MISCELLANEOUS

a. Monthly Financial Report

Blaine Lutz, Finance Director, responded to questions from the Council regarding sales tax revenue, budget issues and future expenditures.

b. Proposal to Close City offices on December 26th

The City Manager asked the Council to consider closing the City offices on December 26th and explained that staff would not be getting another holiday. Anyone wishing to take the day off would use a vacation day. He added that any employee not wanting to take the day off would be allowed to work. In the past, most employees take this as a vacation day anyway and there is typically very low office traffic on the day after Christmas (this year the 26th is a Friday). The Council agreed to close the City office on December 26th and allow employees to use vacation leave on that day.

c. Parrish Lane/1250 West Landscaping Improvements

Steve Thacker, City Manager, reviewed a landscaping plan fro Curtis Tanner for the 1250 West and Parrish Lane area. Curtis Tanner, Landscaping Engineer, is currently recommending landscaping on two areas until the area builds out a little more. UDOT has agreed to pay up to $10,000 for this project and Centerville City agreed to provide the irrigation in the two areas. Landscaping costs for the two areas is approximately $13,500 for the area on the north side of Parrish Lane, closest to the Legacy Parkway on-ramp and $6,400 for the area immediately east of 1250 West on the north side of Parrish Lane. The Council discussed cutting out the landscaping on the east side of 1250 West and scaling back the proposed landscaping on the north side of Parrish Lane to fit within the $10,000 allowance from UDOT.  Councilman Wright expressed concern about spending City funds for landscaping during the current economic climate.

Councilman Allen made a motion to authorize up to $10,000 out of the Council Contingency Fund for landscaping costs and staff to install irrigation for the area on the north side of Parrish Lane closest to the Legacy Parkway on-ramp The motion was seconded by Councilwoman Lindstrom and passed by a (4-1) vote with Councilman Wright voting in opposition to the motion.

At 10:00 p.m. the meeting was adjourned.