Minutes of the Centerville City Council meeting held Wednesday, November 5, 2008 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT
  Mayor:                               Ronald G. Russell
 
Council Members:           Ken Averett
                                            Paul A. Cutler 
                                            Sherri Lyn Lindstrom
                                            Lawrence Wright

MEMBERS ABSENT        Justin Y. Allen
    
 STAFF OR OTHER CITY
  OFFICIALS PRESENT
                                           Steve Thacker, City Manager
                                           Blaine Lutz, Finance Director/Assistant City Manager
                                           Lisa Romney, City Attorney 
                                           Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE  Scout Troop 1028

INVOCATION  Councilwoman Sherry Lyn Lindstrom

VISITORS   Interested Citizens  

OPEN SESSION

No one present wished to comment. 

MINUTES REVIEW AND ACCEPTANCE

The minutes of the October 21, 2008 City Council meeting were reviewed and amended. Councilwoman Lindstrom made a motion to approve the minutes as amended. The motion was seconded by Councilman Averett and passed by unanimous vote (4-0).

The minutes of the October 23, 2008 special City Council meeting were reviewed. Councilwoman Lindstrom made a motion to approve the minutes. The motion was seconded by Councilman Averett and passed by unanimous vote (4-0).

SUMMARY ACTION CALENDAR

The Council reviewed items a-d on the Summary Action Calendar. Councilman Cutler made a motion to approve items a-d on the Summary Action Calendar. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (4-0). Approved were:

a. Termination of two-year warranty period for
1. Centerville Library site
2. Williamsburg Place Subdivision
b. Approval of purchase of Chevrolet cab and cassis from Young Chevrolet in the amount of $21,663 (state contract price), and service body form AG Truck in the amount of $9,025 for the Water Division
c. Approval of purchase of Ford F350 cab and chassis from Ken Garff  Automotive Group in the amount of $20,933.14 (state  contract price) and dump bed from H&R Truck equipment in the amount of $6,970 for the Parks Department
d. Acceptance tentative FY 2009 budgets for
1. Utah Transit Authority
2. South Davis Sewer District

GRANITE SQUARE SUBDIVISION

Lisa Romney explained that the developer received final site plan approval from the Planning Commission and the development is currently under construction. In order for the applicant to sell each individual unit, it is required that the project completes the review and approval process. The applicant is now seeking final subdivision plan and plat approval from the City Council as well as a waterline easement. Ms. Romney explained that the Planning Commission is recommending approval of the proposed final subdivision plans and plat, subject to certain terms and conditions. She provided the council with a revised list of conditions and responded to questions and comments from the Council.

At 7:23 p.m. Mayor Russell opened the public hearing. Seeing no one wishing to comment, he closed the public hearing.

Councilman Cutler made a motion to approve the Final Plat for the Granite Square Subdivision subject to the following conditions:

1. All professional fees are paid.
  2. The construction of the subdivision shall follow any and all previous    conditions of approval established by the Planning Commission in     regards to the conditional use permit and the final site plan approvals.
 3. All corrections shall be made to the CC&R’s and By-Laws prior to final plat   recording. All corrections shall be reviewed and approved by Staff and the City   Attorney.
4. After Approval is granted from the Planning Commission and City Council, the applicant shall have the final plat signed and the City shall record it at the Davis County Recorder's Office.
5. The Waterline easement and plat notations for easements shall be reviewed by the City Engineer.

And based on the following findings:

1. The preliminary and final subdivision is in harmony with the General Plan [Sections12-480-2(1)(b)(1), 12-420-2].
 2. All applicable standards found in the Centerville City Zoning Ordinance have   been satisfied [Sections12-32-1, 12-51-070(g), Table 12-52-1].
3. All the requirements information has been found on the final plat in preparation for recording [Section15-4-103].
The motion was seconded by councilwoman Lindstrom and passed by unanimous roll-call vote (4-0).

CONSIDER AGREEMENT WITH VIEWMONT DISTRICT – UTE CONFERENCE INC. YOUTH FOOTBALL LEAGUE FOR STORAGE OF EQUIPMENT PODS ON CITY PROPERTY

Steve Thacker, City Manager, explained that after the discussion at the last Council meeting, Brian Beck, Viewmont League President and City staff have re-evaluated the possible storage pod locations and have agreed on a new preferred location. Mr. Thacker explained that a better location at the Public Works facility was identified to locate three storage pods. Blaine Lawson, Viewmont League representative, stated that the league is agreeable to the new location and has asked the City to consider adding a renewal clause to the agreement if there are no objections by either party. Mr. Lawson also suggested some minor revisions to the dates and times they are able to access the storage during equipment distribution. Mr. Beck added that of all the other locations that were considered, this is his most preferred location. The Council was agreeable with the suggested revisions and the possibility to renew the agreement at the end of the one-year term if both parties agree.

Councilman Averett made a motion to approve the Lease Agreement between Centerville City and Viewmont District of Ute Conference, Inc. for use of City property to locate storage pods until December 31, 2009 with the option to renew the agreement for another one-year term with the clarification that if the City chooses not to renew the agreement they will be required to give a thirty-day notice to Viewmont District of Ute Conference, Inc. The motion was seconded by Councilman Wright and passed by unanimous roll-call vote (4-0).

PRESENTATION BY THE SUMMIT GROUP RE: ANALYSIS OF CITY'S WEBSITE

This item was postponed to the next regular City Council meeting.

APPROVE APPOINTMENT OF INVESTMENT MANAGER FOR CENTERVILLE CITY MONEY PURCHASE PENSION PLAN AND TRUST

Blaine Lutz, Finance Director, explained that in 1993 the City created the Centerville City Corporation Pension Plan and Trust to enable the City to have a customized supplemental retirement plan. Mr. Lutz was named as the Trustee of the plan and is currently serving in that capacity. The Principal Financial Group was approved as the Investment Manager for the Plan. Due to some changes in the laws that govern these types of plans and other benefits for the City and employees, Blaine is recommending a change in the Investment Manager. In recent years a series of legislation has increased the liability and responsibility of the trustee. Staff has received some fee comparisons from ABG Consultants and in conjunction with being the Investment Manager, ABG Consultants have agreed to become a co-fiduciary to the plan assuming some of the liability of the Trustee and associated liability of administration of the plan. ABG Consultants are also certified financial advisors, and can give legal, financial and investment advice to employees as it applies to this plan and other financial issues. This is an added benefit to City employees at no additional cost. ABG will charge a fee of 0.9% as Investment Manager, which includes all services to the employee and an annual consulting fee of $2,700. This is a great cost savings to the City and staff recommends the proposed change.

Mr. Lutz responded to questions and comments from the Council regarding cost comparisons and the selections process.  It was noted that the Employee Association participated in the evaluation of this proposal and supports the change to ABG Consultants.

Councilwoman Lindstrom made a motion to appoint ABG Consultants as the Investment Manager and Investment Advisor to the Trustee of the Centerville City Corporation Pension Plan and Trust, and authorize the Trustee to sign the Investment Consulting and Advisory Agreement. The motion was seconded by Councilman Averett and passed by unanimous roll-call vote (4-0).

REVIEW OF CITY FINANCES

This item was postponed to the next regular City Council meeting.

MAYORS' REPORT

Mayor Russell asked the Council to forward him names of individuals who may be willing to fill upcoming vacancies on various boards and commissions in the City.

CITY MANAGER'S REPORT

The City Manager updated the Council on various matters related to the City, including landscaping on Parrish Lane and Legacy Parkway, scenic byway designations and upcoming work sessions.

MISCELLANEOUS

a. Request from Police Chief Worsley Regarding Retirement

Mayor Russell and Chief Worsley have had a discussion regarding this matter and agreed to bring it back as a future agenda item.

Mayor Russell also updated the Council regarding Emergency Management discussions with staff and Councilman Wright.  He said the issue of staffing for this purpose will be postponed until the next budget cycle.

At 8:10 p.m. the meeting was adjourned.