INTEROFFICE 
MEMORANDUM 
__________________________________ 

To:  Mayor Russell
       City Council
       Department Heads
       Planning Commission
From:  Steve Thacker, City Manager
Subject: City Manager’s Summary of December 16, 2008 Council Meeting
Date:  December 12, 2008

5:30 Joint RDA/ACB meeting – This meeting date was set a month ago during a joint meeting of the Redevelopment Agency Board and the Administrative Control Board.  I have not yet prepared the agenda for this meeting, but it will include a report from the architects and contractor regarding the progress of design and a recommendation to proceed with some site work ASAP to deal with ground water issues.  The engineers are recommending the site be “preloaded” with rock and soil to settle the building footprint area before construction begins next spring.

This meeting was intended to include a report from Jason Burningham of his update of the feasibility study. However, his update is dependent upon financial information that has not yet been provided by the Theater representatives.  Glenn McKay indicates they are making progress in putting that information together but it has not yet been given to Jason.  Therefore, the feasibility study update will not be ready until sometime in January.

The agenda will also include an update and discussion regarding fund raising efforts and a number of other issues that I will organize into an outline for discussion.  I will email this outline to you Monday afternoon.

Dinner will be available at 5:15 p.m.

Regular Meeting

D. Commendations – The City Council and Trails Committee will recognize Robert and Scott Maybee for their contribution in the construction of the Ford Canyon Trail.  The Maybees donated heavy equipment and labor in excess of $5,000 in value.  The Trails Committee has been invited to attend.  Chair Stephanie Wheatley and Committee member Mark Day should be invited to the podium to provide background for this recognition, followed by presentation of special gifts by the Mayor and Council member Sherri Lindstrom (Trials Committee liaison). 

Following the presentation to the Maybees, the Mayor will award gift certificates to the winners of the Youth Council’s annual Christmas coloring contest. 

E. Open Session – Although not identified on the agenda, I anticipate Thomas Rodgers will be present to take a few minutes to alert the Council of a concern which he is addressing with city councils throughout the area.  He appeared at the end of the last Council meeting and was asked to come back at a future meeting.  His concern is expressed in several enclosed handouts he gave me after the last meeting.  He has been asked to limit his comments to 3 or 4 minutes.  The Council can then decide if they want to schedule this matter for discussion on a later agenda.  Mr. Rodgers’ objective is to inform the public about the danger of carbon monoxide poisoning in manufactured homes and mobile homes due to the close proximity of the heater exhaust vent and the air intake pipe. 

F.1. Summary Action Calendar
a. City Council 2009 meeting schedule – State law requires the City Council to adopt by resolution their annual meeting schedule, then publish it in the newspaper. 
b. Commencement of warranty periods – Three projects shown on the agenda are ready for beginning their warranty periods.
c. Recording Secretary Contracts – It is time for the annual renewal of the recording secretary contracts. 

F.2. Public Hearing - Zoning Ordinance Amendment – Earlier this week the Planning Commission considered two amendments to the “Table of Uses Allowed” in the City’s Zoning Ordinance.  The Commission approved one of these proposed amendments but denied another.  Both proposed changes relate to permitted uses in the Industrial-High (I-H) Zone.  The Commission recommends the addition of “recreation and entertainment, indoor” as a permitted use in the I-H Zone but not the addition of “retail, general.”

F.3. Public Hearing - Pineae Village Plat II – This is a minor amendment which simply eliminates the references to the term condominium on the plat to allow greater flexibility to the financing of home ownership within this development, as explained in the staff report. 

F.4. Legacy Parkway Corridor Management Plan – The cities along the Legacy Parkway have been working together to submit an application for National Scenic Byway designation of this roadway.  The deadline for submitting the application is December 17.  Recently those working on the application learned that the application needs to include resolutions from the supporting cities expressing approval for the Legacy Parkway Corridor Management Plan. 
F.5. Centerville Canyon Debris Flow Hazard Study – The current City budget includes funding for the City’s cost share of a study of the Centerville Canyon debris flow hazard.  This canyon has been studied several times over the past three decades with significantly different conclusions regarding the potential debris flow volume.  The Utah Geological Survey (UGS), a state agency that assists cities throughout Utah with the study of geologic hazards, has submitted a proposal to conduct this study.  The UGS would bear half the cost. The remaining half, or approximately $10,000, would be shared between Davis County and Centerville City. 

F.6. Agreement re: Regional Museum – At their last meeting, the City Council discussed the possibility of participating in the Regional Museum of History and Archives and directed staff to bring back a revised agreement for the Council’s consideration.  The revised agreement is enclosed.

F.7. Minutes – The minutes to be approved are enclosed.

F.8. Mayor’s Report
a. Elks Club Nomination – As is requested every year, the Bountiful Elks Club has asked the Mayor to nominate someone to be recognized as Centerville’s Citizen of the Year.  The Mayor would appreciate any suggestions from Council members.
b. Utah Healthy Marriage Initiative – The Utah Governor’s Office sponsors this program which recognizes outstanding marriages.  See the enclosed information. 
c. Mosquito Board Vacancy – Centerville’s representative on the Davis County Mosquito Abatement District Board, Grant Beutler, has announced his resignation.  Therefore, the Mayor would appreciate suggestions from the Council for filling this position.
d. Appointments to City Boards and Committees – I have enclosed a list of positions on City committees and boards that are currently vacant or whose terms will be expiring within the next few months.  Again, the Mayor would appreciate any suggestions for filling these positions.

F.9.  City Manager’s Report – Blaine Lutz, Assistant City Manager, will update the Council regarding staff’s efforts to improve the website and preparations to implement a recycling program.  The Council will still need to make some decisions about the recycling program in future meetings, but this will be an opportunity for Blaine to provide an update of staff’s efforts since the last time this was discussed by the Council.

F.10. Miscellaneous Business
a. Community Brochure – In lieu of the traditional newsletter sent out this time of year, Lisa Summers, Recreation Coordinator, has prepared an annual community brochure, which we hope residents will keep on hand throughout the year.  It contains a lot of information about community events and services, as well as referral information for other agencies.  A draft of the brochure is enclosed for the Council’s review.  Please bring your suggested revisions to the Council meeting, or communicate them to Lisa Summers by 9:00 a.m. on December 17.  The mailing target for this brochure is on or about January 1. 
b. Work Session Dates – We need to schedule several work sessions in January and February.  The Mayor has recommended we meet with our local legislators prior to the start of the Legislative Session (January 26).  This could be done on either January 6th or 20th.  If on January 6, it would displace the other work session (infill/hillside development/debris flow hazard), which was earlier set for that date.   Council also expressed interest in a work session to be briefed on the Pre-disaster Mitigation Plan (approved in the December 2 meeting) and the City’s Emergency Operations Plan.
c. Local Officials Day at Legislature – Each of you should have received in the mail information about the January 28 Local Officials Day at Legislature sponsored by the Utah League of Cities and Towns.  Please be aware of the registration deadline (January 21) and let Marilyn or Marsha know if you wish to be registered. 
d. Monthly Financial Report – Blaine Lutz has prepared the enclosed financial report for the 5-month period ending November 30, 2008. 

F.11. Closed meeting, if necessary – At this point I do not know of the need for a closed meeting during the regular Council meeting. A closed meeting, however, is proposed during the later joint RDA/City Council meeting. 

9:00 RDA/City Council Meeting – Staff recommend a joint meeting of the City Council and the Redevelopment Agency to discuss the use of RDA and/or public funds for installation of telecommunications infrastructure.  As you know, Qwest submitted earlier the enclosed letter challenging the legality of any RDA assistance for UTOPIA infrastructure.  Randy Feil, the City’s RDA attorney, and David Shaw, UTOPIA attorney, are both preparing legal opinions which I hope to distribute to the Council on Monday. Those will be confidential documents that will be discussed in a closed meeting Tuesday evening.  David Shaw will attend that closed meeting. 

Future Agenda Items (subject to change) – January 6, 2008 City Council Meeting 

• Work Session re: Infill Development, Hillside Development and Debris Flow Hazard Area
• Consider termination of warranty period for Ford Canyon Phase 4 Subdivision
• Appoint City representative to Davis County Mosquito Abatement District Board
• Auditor’s report
• City Hall expansion project update