INTEROFFICE 
MEMORANDUM 
__________________________________ 

To:  Mayor Russell
       City Council
       Department Heads
       Planning Commission
From:  Steve Thacker, City Manager
Subject: City Manager’s Summary of January 6, 2009 Council Meeting
Date:  January 2, 2009

5:30 Work Session – We will meet with our local Legislators--Senator Greg Bell, Senator Dan Liljenquist and Representative Roger Barrus--prior to the regular Council meeting.  Dinner will be available at 5:15 p.m., but I assume we will continue eating during the work session, which should begin about 5:30.  Each year for the past several years the City Council has met with local Legislators just prior to the beginning of the Legislative Session to discuss issues of municipal concern that may be the subject of bills.  Please see the enclosed staff report for a few suggested topics that should be covered, along with others that Council members or the Mayor may identify.  During this time with our Legislators we should also confirm the best way for City officials to communicate with them during the session to express our concerns or support as bills are considered. 

7:00 Regular Meeting

D. Commendations – The Mayor will recognize two former Planning Commissioners, Becky Wayment and Lee Duncan.  Becky has moved to Farmington and Lee’s term has expired.  They will each be presented with a plaque and dinner certificate. 

E.1. Minutes – The minutes to be approved are enclosed.

E.2. Summary Action Calendar
a. Accept quit claim deed– This is a very small remnant parcel next to the Legacy Parkway that UDOT is willing to quit claim to Centerville City because it is adjacent to the Public Works yard. 
b. Terminate warranty period – Bamberger Station 2 (Wayne Carlson’s subdivision) is ready for termination of its warranty period. Even though homes have not yet been built on this land, all of the City’s required infrastructure is in place.
c. Amend Fee Schedule – I recommend the City Council increase the fee for an annexation process, as explained in my staff report.  We learned from the recent annexation of land west of I-15 that the current fee of $250 is woefully inadequate to cover the cost of any annexation in the future.  I am recommending a flat fee of $500 plus a $1,000 deposit towards publication and professional services costs.  The applicant would be responsible for reimbursing the City for any additional costs above the $1,000, or would be refunded any amount of the deposit that is not used.  The $500 flat fee would apply to the time required of in-house staff to process an annexation application, and even that would not likely cover the full cost of City in-house staff time. 

E.3. Comprehensive Annual Financial Report – The City’s independent financial auditors completed their work in December.  Their audit report is included in a more expansive report called the Comprehensive Annual Financial Report (CAFR), which was prepared as a joint effort of the auditors and City staff.  In addition to the financial audit section, the CAFR includes a lot of additional useful information about the City’s financial affairs, and 10 years of statistical data.  The manager of the financial audit will make a presentation at the meeting, highlighting the results of their audit and answer questions.  You might want to review portions of the CAFR (enclosed) before the meeting.

E.4. South Davis Cultural Arts Center Project – Staff will provide an update on this project and then discuss the possibility of waiving some City fees that would otherwise be assessed and collected on this project.

E.5. Mayor’s Report – The Summit Group, the City’s consultant, will begin in earnest this month with the proposed “Making Life Better” campaign.  The components of their work are expressed in the enclosed email under the appropriate agenda item tab.  One particular issue the Council needs to decide is whether you want to change not only the City’s slogan but also its logo.  In an earlier discussion, the Council seemed to agree on a need to change the City’s slogan (“The Friendly City by the Great Salt Lake”) but did not seem to be in consensus about whether to change the City’s logo. 

E.6. City Manager’s Report
a. City Hall project update – Blaine and I will update the Council on the City Hall expansion project.
b. January 20 work session – I will remind you of your assignment for the January 20 work session, which is to read the advance documents already given to you.
c. Change in use of Water Fund projects budget – Randy Randall has asked if he can change the use of some funds budgeted for specific purposes within the Water Fund.  His request is explained in his enclosed memo. 

E.7. Miscellaneous Business – Please be thinking about whether you will attend the Local Officials Day at the Legislature on January 28.  Marilyn must make these reservations by January 21.  Please also review the enclosed memo from Marilyn about the proposed topics for the next newsletter.
 
E.8. Closed meeting, if necessary – At this time I do not know of a need for a closed meeting in the regular Council meeting, but the agenda provides for that possibility.

E.9. Appointments to City Boards and Committees – The Mayor will recommend a few names for appointment to City boards and committees.  One of those is an appointment to the Planning Commission.  Please see the enclosed Statement of Interest regarding this individual whose identity shall remain confidential until the Council acts on this appointment.  Also enclosed is a resolution for the appointment of Centerville’s representative to the Mosquito Abatement District Board.  The resolution does not contain a name at this time but those blanks can be filled in if the Mayor is ready to make a recommendation.
 
8:30 Joint City Council/RDA Meeting – This will be a continuation of the discussion in the December 16 joint City Council/RDA meeting.  At that meeting, staff were directed to come back with a specific recommendation regarding the manner of providing the initial UTOPIA service into the Redevelopment Area. The City Attorney was also asked to write a response to the October 30, 2008 letter from Qwest’s attorney.  The City Attorney’s response is enclosed.  It draws upon the legal advice provided by two other attorneys, RDA Attorney Randy Feil and UTOPIA Attorney David Shaw.  Council members should bring to the meeting both of those written opinions, which are still considered confidential documents, in case they want to refer to these during the joint meeting.  I suggest the City Council/RDA Board may want to go into closed meeting again to discuss the potential legal risk associated with this matter, particularly since two Council members were not present for the last discussion. 

Future Agenda Items (subject to change) – January 20, 2009 City Council Meeting 

• Work Session re: Infill Development, Hillside Development and Debris Flow Hazard Area
• Proposal to purchase radio kits for Neighborhood Network districts
• Quarterly Financial Report
• Public hearing re: amendments to the Pineae Village PUD Master Development Plan re: dwelling unit and landscaping changes
• Proposed Parks and Recreation Committee’s activities and budget for proposed 2009 Entertainment in the Park program
• City Hall expansion project review of plans, cost estimate vs. funding, and construction calendar
• Adopt Centerville City Standards and Specifications for Public Improvements
• RDA Meeting
• Code enforcement report

mlm
cc: News Media
 Centerville Citizens

CENTERVILLE CITY COUNCIL AGENDA

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD  ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, JANUARY 20, 2009 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.

Tentative   - The times shown below are tentative and are subject to change during the meeting, other than public
Time:  hearings, which will not be held earlier than the times shown.   The symbol “(rcv)” near the left
  margin indicates the need for a roll call vote.

5:30 WORK SESSION: INFILL DEVELOPMENT, HILLSIDE DEVELOPMENT AND DEBRIS FLOW HAZARD AREA

7:00 A. ROLL CALL

 B. PLEDGE OF ALLEGIANCE

 C. PRAYER OR THOUGHT - Councilman Ken Averett

7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request  a time to speak during Open Session  by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

 E. BUSINESS                                                    

7:10    1. MINUTES REVIEW AND ACCEPTANCE - January 6, 2009 Council work session; January 6, 2009 Council meeting; January 6, 2009 joint City Council/RDA meeting

7:15 rcv   2. Summary Action Calendar
   a. 
   b. 
   c. 
   d.

7:20    3. Discuss proposal to purchase radio kits for Neighborhood Network districts

7:30    4. Quarterly Financial Report

7:40     5. Public hearing re: amendments to the Pineae Village PUD Master Development Plan re: dwelling unit and landscaping changes - Consider Ordinance No. 2009-01 (DW sent PH notice on 11-24-08)

7:50    6. Proposed Parks and Recreation Committee’s activities and budget for proposed 2009 entertainment in the park program

8:05    7. Staff report and discussion regarding City Hall expansion project
 
8:25    8. Adopt Centerville City Standards and Specifications for Public Improvements - Consider Resolution No. 2009-02

8:35    9. Mayor’s Report

8:45  10. City Manager’s Report

8:55  11. Miscellaneous Business
         
9:05  12. Closed meeting, if necessary, for reasons allowed by state law
  
9:10  13. Possible action following closed meeting, including possible appointments to boards and committees
 
 F. ADJOURNMENT