Minutes of the Centerville City Council meeting held Wednesday, December 2, 2008 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT
  Mayor Pro Tem:   Sherri Lyn Lindstrom 
 
Council Members:   Justin Y. Allen
     Ken Averett
      Paul A. Cutler
      Lawrence Wright

MEMBERS ABSENT  Mayor Ronald G. Russell

STAFF OR OTHER CITY
 OFFICIALS PRESENT
     Steve Thacker, City Manager
     Blaine Lutz, Finance Director/Assistant City Manager
     Lisa Romney, City Attorney
     Cory Snyder, Community Development Director
     Randy Randall, Public Works Director
     Kevin Campbell, Assistant City Engineer
     Karrie Carlson, Recording Secretary

PLEDGE OF ALLEGIANCE  J.D. Burnett, Boy Scout

INVOCATION  Jerry Meyer, Baha'i Faith Representative

VISITORS   Interested Citizens  
  
OPEN SESSION

No one present wished to comment. 

MINUTES REVIEW AND ACCEPTANCE

The minutes of the November 18, 2008 City Council meeting were reviewed and amended. Councilman Allen made a motion to approve the minutes as amended. The motion was seconded by Councilman Cutler and passed by unanimous vote (5-0).

The minutes of the November 18, 2008 City Council closed meeting were reviewed and amended. Councilman Allen made a motion to approve the minutes as amended. The motion was seconded by Councilman Cutler and passed by unanimous vote (5-0).

SUMMARY ACTION CALENDAR

The Council reviewed items a-c on the Summary Action Calendar. Lieutenant Child was present to respond to questions from the Council regarding item (b) the purchase of two new police cars. A Council member wanted to know if it would be better to use smaller, more fuel-efficient automobiles. Lieutenant Child stated that a larger car is needed for a police vehicle due to the amount of equipment mounted in the car, including equipment in the front seat area and a steel cage between the front and back seats, and the type of vehicle performance required for police work.

Councilman Cutler made a motion to approve items a-c on the Summary Action Calendar. The motion was seconded by Councilman Allen and passed by unanimous roll-call vote (5-0). Approved were:

a. Approval of telecommunications franchise agreement with Level 3 Communications
b. Approval to purchase two 2009 Ford Crown Victoria Police Interceptors from Ken Garff Ford in the amount of $45,436.64 (State contract price)
c. Termination of warranty period for Stone Creek site (Ferris Derbidge)
 
ADOPT PRE-DISASTER MITIGATION PLAN – RESOLUTION No. 2008-28

Steve Thacker, City Manager, explained that local governments are required to adopt pre-disaster mitigation plans in order to be eligible for funding from the Pre-Disaster Mitigation Grant program and FEMA Disaster Relief Funding. In 2001, the Wasatch Front Regional Council (WFRC) was chosen by the State to coordinate the development of these plans in Davis, Morgan, Salt Lake, Tooele and Weber counties for the first regional plan in 2003. FEMA requires the plans to be updated every five years, so the City Manager recommends the Council approve this plan so the City will continue to be eligible for these types of grants. The current updating process has been ongoing by WFRC and its member counties for the past two years. Mr. Thacker added that early in 2008 a draft plan was made available on the WFRC website for public comment, and was advertised via press release.

Councilman Wright made a motion to approve Resolution No. 2008-28 adopting the Natural Hazard Pre-Disaster Mitigation Plan as required by the Federal Disaster Mitigation and Cost Reduction Act of 2000. The motion was seconded by Councilman Cutler and passed by unanimous roll-call vote (5-0). The Council agreed with a suggestion that a work session be held in 2009 to receive a briefing on the contents of the plan.
 
WHITAKER HOME MUSEUM

Steve Thacker, City Manager, introduced Paul Smith, Museum Board Chair and Melissa Hogan, Museum Director.

a. Report from Museum Director re: program, activities, etc.
 
 Melissa Hogan updated the Council on recent events that the Whitaker Museum has sponsored or participated in over the last several months.  She also mentioned some ideas for future events and projects the Museum Board would like to implement. Museum records and other outdated media are currently in the process of being digitized for better record preservation.
 
b. Consider approval of request for renovation of Museum kitchen

The Museum Board is recommending a renovation of the kitchen area at the museum. The existing kitchen has 1940’s era cabinets. The Museum Board is recommending removal of these cabinets and restoring the kitchen back to its original look and feel.  The old cabinets can be sold or auctioned and proceeds from the sale would be used for the restoration of the kitchen. The renovation would also restore the original hardwood floors that exist under the linoleum. The museum has many artifacts that can be displayed in the kitchen, if it is renovated to its original time frame of the 1860’s.  This renovation plan follows the mission statement of the Museum Board. Many donations of time, labor and materials have been offered so the project should be able to be done without cost to the City. The kitchen has not been used in 10 years and the walls behind the cabinets are in need of some repair. The Council directed the Museum Board members to come back and share their master renovation plan (for the entire building) with them before they make a final decision on the kitchen renovation.

c. Discuss possible participation in regional museum
  
 Paul Smith, Museum Board Chair, explained the Museum Board is recommending the City participate in the proposed regional museum. This would be a joint effort by the five South Davis area cities (Bountiful, Woods Cross, Centerville, North Salt Lake and West Bountiful) to create a place to preserve and display historical exhibits and documents. The Council reviewed a summary of the project. There is an initial “buy-in” contribution of $20,000 from each city, except for Bountiful City who has pledged $750,000 plus the donation of property for this project. The summary also requests $5,000 per year from each city ($25,000 per year from Bountiful City) for ongoing care and upkeep of the facility. The Council was provided with a Cooperative Agreement between Centerville City and the Bountiful Historical Preservation Foundation (BHPF) for their review, as drafted by the BHPF representatives.

Staff responded to questions from the Council regarding the budget and what monies are available for this type of participation. Blaine Lutz, Finance Director, explained that there are sufficient funds in the Contingency Budget. He also stated that there is a residual amount left from the Recreation Arts and Parks (RAP) tax that could be used. The Council generally supported the idea of participation in the regional museum and directed staff to come back to the Council with a revised agreement for their consideration.
 
UTOPIA UPDATE AND DISCUSSION

Steve Thacker, City Manager, explained that the City Attorney and staff have reviewed the Qwest letter but are not ready to make a formal recommendation on the matter. Lisa Romney, City Attorney, is in the process of obtaining legal opinions from RDA attorney Randy Feil and UTOPIA Attorney David Shaw regarding the matter. She will provide the Council with a confidential summary for their review and consideration once she has received and reviewed these opinions. Council members expressed a desire for staff to expedite the legal analysis so they could make decisions soon about providing some financial assistance to get UTOPIA service initially into Centerville.

MAYOR'S REPORT

Mayor Pro Tem Lindstrom noted the Council was provided with information about the Untied Way "Neighbor-to-Neighbor Response" initiative on December 12th and 13th. City Hall will be a drop-off point for donated goods that will then be delivered to the Food Bank.

CITY MANAGER'S REPORT

The City Manager asked the Council to RSVP for the Christmas Party next week and he reminded them of the work session prior to the next City Council meeting.

MISCELLANEOUS

Steve Thacker, City Manager, explained the Mayor is recommending the reappointment of Gary Goff and Peyton Smith to the Parks Committee. He has talked with these two individuals and they are willing to continue serving on the Parks Committee.

Mayor Pro Tem Lindstrom made a motion to reappoint Gary Goff and Peyton Smith to three-year terms on the Parks Committee. The motion was seconded by Councilman Allen and passed by unanimous roll-call vote (5-0).

At 8:25 p.m. the meeting was adjourned.

                                                            12-16-08 
Marilyn Holje, City Recorder     Date Approved

      
Karrie Carlson, Recording Secretary