Minutes of the Centerville City Council meeting held Tuesday, January 20, 2009 at 7:00 p.m. in the Centerville City Council Chambers, 250 North Main, Centerville, Utah.

MEMBERS PRESENT

Mayor:                                  Ronald G. Russell

Council Members:            Justin Y. Allen
                                              Ken Averett
                                              Paul A. Cutler
                                              Sherri Lyn Lindstrom
                                              Lawrence Wright

STAFF PRESENT            Steve Thacker, City Manager
                                           Blaine Lutz, Finance Director/Assistant City Manager
                                           Cory Snyder, Community Development Director
                                           Randy Randall, Public Works Director
                                           Fred Campbell, City Engineer
                                           Kathy Streadbeck, Recording Secretary
VISITORS
Interested citizens

PLEDGE OF ALLEGIANCE

OPENING COMMENT/LEGISLATIVE PRAYER Councilman Averett

OPEN SESSION
 
 No comment.

MINUTES REVIEW AND APPROVAL
 
 The minutes from the January 6, 2009 City Council work session, City Council meeting, and joint City Council/RDA meeting were reviewed. Councilman Wright made a motion to approve all three sets of minutes as written. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

SUMMARY ACTION CALENDAR

a.. Approve Resolution No. 2009-02 appointing Cory Snyder as the City’s representative on the Great Salt Lake Legacy Parkway Scenic Byway Committee.

Councilman Wright questioned if Cory Snyder has enough time to complete these duties on top of his current responsibilities. He also questioned if this resolution allows for a way to replace Mr. Snyder if needed.
Steve Thacker, City Manager, said Mr. Snyder has already been working in this capacity for the past two (2) years. This is merely a formality. He also said that the resolution does allow the Council to replace Mr. Snyder whenever needed. He explained he tries to keep track of the department heads and their responsibilities. He said he believes Cory can handle this responsibility as part of his workload.

Cory Snyder, Community Development Director, explained the work that is involved with this assignment and said, at this point, there is minimal work involved.

Councilman Cutler made a motion to approve Resolution No. 2009-02 appointing Cory Snyder as the City’s representative on the Great Salt Lake Legacy Parkway Scenic Byway Committee. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

b. Approve Ordinance No. 2009-01 amending Section 10A-2-070 of the Centerville Municipal Code to adopt the 2008 Edition of the National Electrical Code.

Councilman Wright questioned if this ordinance requires residents to have sprinkler systems in their homes. Cory Snyder, Community Development Director, said that is part of the residential code, which has been stalled. It is not a part of this ordinance.

Councilman Cutler made a motion to approve Ordinance No. 2009-01 amending Section 10A-2-070 of the Centerville Municipal Code to adopt the 2008 Edition of the National Electrical Code. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

c. Approve purchase of radio kits for Neighborhood Network districts.

Randy Randall, Public Works Director, reported that during the last exercise with the Neighborhood Network Districts it was discovered that each district had a different hand held radio, with different operating instructions, and they did not work cohesively. Staff believes that purchasing identical radios for each district will help communications during an emergency. Procedurally it will also make training easier. The proposed radios are portable, can run on batteries or be plugged in, have a greater range and will be more reliable.

Councilman Cutler made a motion to approve the purchase of radio kits for Neighborhood Network Districts in the amount of $4,861 from the Contingency Budget. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

d. Adopt Centerville City Standard Specifications and Drawings for Public Improvements – Resolution No. 2009-03.

Councilman Cutler asked how soon this packet could be made available on the website. Blaine Lutz, Finance Director, said this will be done soon. 

Councilman Wright made a motion to adopt Resolution No. 2009-03 updating the Centerville City Standard Specifications and Drawings regarding the construction and development of public improvements. The motion was seconded by Councilwoman Lindstrom and passed by unanimous roll-call vote (5-0).

PUBLIC HEARING – PINEAE VILLAGE PUD MASTER DEVELOPMENT PLAN

Cory Snyder, Community Development Director, reported the applicant believes the approved landscape plan for the Pineae Village Development is excessive and desires to amend the plans to eliminate some of the excess shrubs, bushes, trees and other plantings. The developer believes that the existing landscape plan is aggressive and that several plantings would not grow to their full potential as they would be crowded out by other vegetation. This change will not affect the project’s overall density bonus. The Planning Commission has reviewed this application and recommends approval with conditions.

Mayor Russell opened the public hearing. There was no comment. He closed the public hearing.

Councilman Allen made a motion to approve the proposed landscape plan amendment for the Pineae Development Agreement, subject to the following conditions:

Conditions:

1. The amendment shall be for the reduction in trees and shrubs only.
2. The total number of trees shall not drop below 245, and the shrubs shall not drop below 1,350.

Findings:

a. The landscaping requirements in regard to multi-family housing has been satisfied (Chapter 12-51).
b. The proposed change does not make a significant difference in regard to the density bonus of units per acre (Section 12-41-090, [as referenced in the] August 24, 2007 Staff report)
c. The Tuscan Garden theme is still being represented (Section 12-41-090(C)(2)(A)(i) [as referenced in the] April 17, 2007 City Council approval).

The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

CODE ENFORCEMENT REPORT

Steve Thacker, City Manager, reported three departments (Community Development, Police, and Public Works) submitted a summary of their code enforcements actions. He said the Parks and Recreation Department did not receive any code enforcement complaints from citizens. The Community Development report covers all of 2008 and the Police and Public Work reports cover the past (6) months (July-December 2008). He said the Police report includes only those items that are not handled under the Traffic or Criminal codes, and the Drainage Utility Division only includes in the Public Works report those complaints reported by citizens, not the violations she detects during construction site inspections.

Councilman Wright said he had difficulty reading the Community Development report. He asked that, in the future, the report be more legible (i.e., larger print). He said he would also like to know which ordinance is being violated and more detail on how that violation was resolved. If a violation has been unresolved for several months, he would like to know why.

Mayor Russell said there are a relatively small amount of complaints given the size of the community. He does not believe there are enough complaints to warrant an enforcement officer position. He suggested maintaining the current staff and re-evaluate in another six (6) months when code enforcement reports are once again submitted. The Council agreed.

ENTERTAINMENT IN THE PARK – Program Budget

Steve Thacker, City Manager, said the City Council approved a budget of $10,000 for the Entertainment in the Park program for the current fiscal year. The Parks and Recreation Committee spent only a portion of that budget during the summer of 2008. The Committee still has $3500 from this year’s budget as well as a $5,000 operating budget that has not been used. The Committee is requesting additional funding in order to continue this program during the summer of 2009 (approximately $2,700 more). This money would be used to host six (6) movies and two (2) concerts throughout the summer of 2009. This would also allow for the purchase of a DVD player and projector. Purchasing this equipment would eliminate the need to rent and would actually save money in the long run.

Peyton Smith, Entertainment in the Park Program Director, said last year’s program was a success and they have learned a great deal that will help improve the program for this year. He explained they have extra money in the budget because they did not purchase extra sound equipment for last year’s program. He said the movies seem to be more popular; this is why the Committee is proposing more movies and less concerts. He said they will also do a better job advertising these events. He believes this program is worthwhile and a great addition to the community.

Steven Blais, Parks and Recreation Committee Chair, explained that purchasing a DVD player and projector (approximately $6,000) will save money over time and will allow for more movies (perhaps every week instead of every two weeks) in the future. This equipment could also be used throughout the city as needed. He said this program is a good investment and a great way for the City to give back to the Community. Hopefully in the future, vendors could be given an opportunity to sell refreshments during these events. This could be a way for the City to offset some costs, by renting booth space. He said the Parks and Recreation Committee have also discussed the possibility of increasing the events in the park to include a farmers market. Mr. Blais asked the Council to generate interest for individuals to serve on the Parks and Recreation Committee. These events require a great deal of time and effort and additional volunteers would be greatly welcomed.

Councilman Averett agreed that vending opportunities may be appropriate. He also suggested asking Centerville businesses to sponsor a concert or movie or the program as a whole. Councilwoman Lindstrom believes some residents will be disappointed with fewer concerts, her included, but she understands the decision. Councilman Wright questioned security at these events and asked what strides will be taken as these events grow. The Council also discussed combining the efforts of the Fourth of July Committee with that of Mr. Smith in securing talent for concerts.

Mr. Smith and Mr. Blais said the Committee has discussed sponsorships and will continue to research this possibility. They assured the Council that as they continue to learn they will make appropriate adjustments. Mr. Smith said he will secure the bands for the 2009 program by the end of next month. He also agreed with the suggestion of combining efforts with the Fourth of July Committee.

Councilman Cutler said 10% of the imposed RAP tax is for unidentified projects. Perhaps a portion of this tax money could be used for the Entertainment in the Park program. It could even be advertised that this is what a portion of the citizen’s taxes pay for. Steve Thacker, City Manager, said the citizens’ reaction may be better if the RAP taxes are spent on park or trail improvements.

Mayor Russell said the source of funding can be discussed at a later date. For now the Council needs to decide if this is a program they are willing to subsidize at the proposed level. He also said that an invitation for volunteers is always posted in the City newsletter.

Commissioner Wright made a motion to approve funding for the Entertainment in the Park program as proposed including the purchase of a DVD player and projector. The Contingency Budget may be used if needed. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

CITY HALL EXPANSION PROJECT

James Glascock, Architect, reviewed the floor plans and elevation drawings for the proposed City Hall expansion project. He explained he has met with each department head several times and feels the current plan will meet the needs of each department. Mr. Glascock provided and reviewed a timeline and cost estimate for the project. He explained the timeline is aggressive, but believes the work can be completed by the end of September. He is also hopeful that bids will come in slightly under budget due to the depressed market. He said the project will be bid as a whole, with alternatives. These alternatives can easily be removed from the project without compromising the whole, if budget constraints require it. He also explained that contingencies have been provided within the cost estimate.

Councilman Wright suggested adding a time capsule to the project. Mr. Glascock said this could easily be done and is a great feature. He said he would identify a location where this could happen and report back to the Council. Mayor Russell suggested announcing the idea of a time capsule in the City newsletter, asking residents for ideas and/or items that may be placed within the capsule.

Blaine Lutz, Finance Director, said staff needs approval to move forward with bidding this project. Once bids have been received the Council can decide how they would like to proceed. The Council so directed. 

QUARTERLY FINANCIAL REPORT

Blaine Lutz, Finance Director, reviewed the quarterly financial report, pointing out a few minor issues and responded to questions from the Council.

MAYOR’S REPORT

Mayor Russell suggested the City Council participate in a goal-setting process over the next couple of months. He explained City staff will be distributing information to the Council regarding last year’s goals and possible goals for this year. He encouraged the Council to review this information and prepare to discuss their priorities in a future meeting.

CITY MANAGER’S REPORT

Steve Thacker, City Manager, reported he participated in a conference call hosted by Salt Lake City Mayor Ralph Becker regarding the proposed federal stimulus. He explained there are projects within the City that may qualify for this funding. It is still unknown how or when this funding may be distributed, but discussions are moving forward. He explained the City has made the League of Cities and Towns aware of the projects (South Davis Cultural Arts Center, Pheasantbrook road and drainage improvements, and Deuel Creek Canyon debris basin) that could benefit from the federal stimulus.

Councilwoman Lindstrom reported she attended a kick-off meeting regarding the 2010 census. She explained how the census is gathered, its benefits, and how the organization is working to make this census more accurate. She encouraged all to return their census questionnaires.

REDEVELOPMENT AGENCY (RDA) and SOUTH DAVIS CULTURAL ARTS CENTER ADMINISTRATIVE CONTROL BOARD (ACB) MEETING

At 9:07 p.m. Councilwoman Lindstrom made a motion to go into an RDA/ACB joint meeting. The motion was seconded by Councilman Wright and passed by unanimous vote (5-0).

At 9:07 p.m. an RDA/ACB joint meeting was held. In attendance were: Ronald G. Russell, RDA Chair/ACB Chair; Ken Averett, RDA Vice Chair; Justin Y. Allen RDA Director/ACB Member; Paul A. Cutler, RDA Director/ACB Member; Sherri Lyn Lindstrom, RDA Director/ACB Member; Lawrence Wright, RDA Director; Steve Thacker, RDA Executive Director/City Manager; Blaine Lutz, Finance Director; Joe Johnson, ACB Member/Bountiful City Mayor; Marc Knight, ACB Member/Bountiful City Council Member; and Kathy Streadbeck, Recording Secretary.

RETURN TO CITY COUNCIL

At 9:40 p.m. the regular City Council meeting was reconvened.

MISCELLANEOUS

a. Spring Bulk Green Waste Clean-up

The City Council agreed to go forward with the spring bulk green waste pick-up as previously planned for and budgeted.

APPOINTMENTS TO BOARDS AND COMMITTEES
 
Councilman Allen made a motion to approve a resolution to appoint G. Steven Baker to the Mosquito Abatement Board. The motion was seconded by Councilman Cutler and passed by unanimous vote (5-0).

Councilman Allen made a motion to appoint Dianna Rasmussen to the Planning Commission. The motion was seconded by Councilwoman Lindstrom and passed by unanimous vote (5-0).

Councilwoman Lindstrom made a motion to reappoint Mark Austin to the Trails Committee. The motion was seconded by Councilman Wright and passed by unanimous vote (5-0).