5:30 Work Session Re: City’s Emergency Management Program – I have invited department heads and the Emergency Management Committee to this work session, which is intended to give the City Council an overview of the City’s Emergency Management Program. As reflected in the enclosed work session agenda, this includes mitigation, preparedness, response and recovery activities.  Since there is so much material to cover, I will try to keep presentations at a conceptual level in order to cover the entire subject in one work session.  The Council may request additional work sessions if they desire. 

Please try to arrive by 5:15 p.m. to eat dinner so we can be ready to begin at 5:30 p.m.  Please let Marilyn or Marsha know if you do not plan to eat dinner with us.

7:00 Regular City Council meeting

E.1. Minutes – The minutes to be approved are enclosed.

E.2. Summary Action Calendar
a. Fee Waiver Request – The Davis County Republican Women have made their annual request for a fee waiver to use the Council room for their appreciation luncheon for Davis County Legislators. 
b. Fifth Amendment – Pineae Village Development Agreement – In an earlier meeting the City Council approved revisions to the landscaping plan for Pineae Village.  However, since then the City Attorney has concluded that these revisions need to be formally approved as an amendment to the Development Agreement. Hence the reason for this follow-up action.
c. Amendment to City’s Personnel Policies – According to the City Attorney, we need to amend the Personnel Policies to comply with recent amendments to the federal Family Medical Leave Act, specifically relating to military leave and military injuries.
d. Purchase of Police Vehicle – The current budget provides funding for the replacement of a Police vehicle, which is the purpose of this agenda item.
e. Storm Drain Materials Bid Award – This bid award is for the Jennings Lane storm drain project.  This storm drain is to be installed this year during the reconstruction of Jennings Lane. 

E.3. Youth City Council Charter Revisions – The current Youth City Council and Youth Advisor, Lisa Summers, have recommended revisions to the Youth City Council Charter.  The proposed new Charter is enclosed.  Lisa Summers will attend the Council meeting to explain the substantive changes and answer questions.

E.4. City Hall Expansion Project – Staff would like direction from the Council on several issues, including materials to be used in screening the dumpster and outside mechanical equipment, as well as a proposed bidding process that includes a qualification requirement for contractors.

E.5. Set Date for Public Hearing – You will notice several items of business on the RDA agenda related to the Davis Cultural Arts Center project.  One of those is the parameters resolution, the first step in the issuance of bonds.  In connection with that, the City Council is being asked on its agenda to set a date and time for a public hearing on the pledge of local option sales tax as a security for the RDA bonds.  This would make the bonds more attractive and reduce the interest rate.  The bonds would not be repaid, however, with sales tax.  This would just be a pledge of sales tax as a guarantee.  The bonds are to be repaid with RAP tax revenue, RDA tax increment and County contributions.

E.6. Mayor’s Report – Mayor Russell asked me to enclose quite a bit of printed material he received at a recent Waste District meeting, some if it pertaining to recycling.  The Mayor will also report on Fire District matters and review the status of the Council’s goal-setting process.  I have enclosed again the goal setting process calendar. 

E.7. City Manager’s Report – At this time I have not identified any subjects under this heading.

E.8. Miscellaneous Business
a. Audit Services – Blaine is seeking Council’s direction regarding future financial audit services—i.e., do we extend the contract with current auditors or solicit proposals from other firms.
b. Recycling Program Direction – Staff also need some direction from the Council regarding the decision making process--including public involvement--for implementing the recycling program.
c. Monthly Financial Report – Blaine has enclosed the financial report for the seven months ending January 31, 2009.
 
E.9. Closed Meeting, if necessary – At this time I do not know of a need for a closed meeting.

E.10 Appointments to City Boards and Committees – The Mayor may have a couple of recommendations for appointments or reappointments to City boards and committees.
 
8:30 RDA Meeting – The only business shown for the RDA meeting, other than approval of the minutes, pertains to the Davis Cultural Arts Center project, including the parameters resolution initiating the process for issuance of bonds.  The Mayor will also report on the status of an agreement with Davis County regarding tourism fund contributions.  City staff will present the site plan and parking analysis that will be submitted later next week to the Community Development Department as part of the application for final site plan approval by the Planning Commission.  Since the RDA will be the owner of this project, the RDA Board should have an opportunity to review and approve the site plan before it is submitted to the Planning Commission for final approval. 

Future Agenda Items (subject to change) – March 3, 2009 City Council Meeting 

• City Council goal setting work session
• Public hearing on Centerville Zoning Code text amendments to Section 12-12-040, “Specialty Retail” and Chapter 12-36, Table of Uses Allowed, to add “Specialty Retail” as a permitted use in the following commercial zones: C-M, C-H, C-VH, I-M & I-H
• Public Hearing on amendment to Centerville City General Plan, Section 12-480-6, Objective 1.H., West Centerville Neighborhood of the City’s General Plan to allow “Specialty Retail”
• Public Hearing on Centerville Zoning Code amendment to Chapter 12-33, Public Facility Zones, increasing the maximum floor area per building for the PF-H (Public Facility-High) Zone
• Public comment re: construction and lease of telecommunications facilities
• Consider well-site purchase agreement
• Acceptance of easement(s) for Stout Commercial Subdivision
• 

mlm

cc:  News Media
      Centerville Citizen

NOTICE IS HEREBY GIVEN THAT THE CENTERVILLE CITY COUNCIL WILL HOLD  ITS REGULAR PUBLIC MEETING AT 7:00 P.M. ON TUESDAY, FEBRUARY 17, 2009 AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance, including hearing devices.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

A notebook containing supporting materials for the business agenda items is available for public inspection and review at City Hall and will be available for review at the meeting.  Upon request, a citizen may obtain (without charge) the City Manager’s memo summarizing the agenda business, or may read this memo on the City’s website: www.centervilleut.net.

Tentative   - The times shown below are tentative and are subject to change during the meeting, other than public
Time:  hearings, which will not be held earlier than the times shown.   The symbol “(rcv)” near the left
  margin indicates the need for a roll call vote.

5:30 WORK SESSION RE: THE CITY’S EMERGENCY MANAGEMENT PROGRAM

7:00 A. ROLL CALL

 B. PLEDGE OF ALLEGIANCE

 C. PRAYER OR THOUGHT - Councilwoman Sherri Lyn Lindstrom

7:05 D. OPEN SESSION (This item allows for the public to comment on any subject of municipal concern, including agenda items that are not scheduled for a public hearing.  Citizens are encouraged to limit their comments to two (2) minutes per person.  Citizens may request  a time to speak during Open Session  by calling the City Recorder’s office at 295-3477, or may make such request at the beginning of Open Session.) Please state your name and city of residence.

 E. BUSINESS                                                    

7:10    1. MINUTES REVIEW AND ACCEPTANCE - February 3, 2009 City Council meeting; February 3, 2009 closed meeting

7:15 rcv   2. Summary Action Calendar
   a. Annual fee waiver request for using the Council room for an appreciation luncheon for the Davis County Legislators
   b. Fifth Amendment to Development Agreement Between Centerville
    City and Uinta Development, LC (as assigned to CityView Pineae
    Village 227, L.P.) for the Pineae Village (PDO)
   c. Amendment to City’s Personnel Policies and Procedures Manual re: Family Medical Leave Act - Consider Resolution No. 2009-05
   d. Approve purchase of a 2009 Ford Explorer from Willey Ford in the amount of $24,047 for the Police Department
   e. Award bid to Old Castle in the amount of $21,426.60 plus tax for storm drain materials for the Jennings Lane Storm Drain project

7:20    3. Approve Resolution No. 2009-06 - revisions to the Youth Council Charter

7:30    4. City Hall expansion project issues

7:45    5. Consideration for adoption of a resolution authorizing the execution of a Pledge Agreement by and between Centerville City, Utah (The “City”) and the Redevelopment Agency of  Centerville City, Utah (The “Agency”) to secure payment of the Agency’s Tax Increment and Revenue Bonds, Series 2009 in the total principal amount of not more than $16,000,000; (The “Series 2009 Bonds”); calling a public hearing and establishing a time, place and location for said public hearing; providing for publication of a Notice of Public Hearing; providing for the running of a contest period; and related matters - Resolution No. 2009-07

7:55    6. Mayor’s Report
   a. Waste District information
   b. Fire District
   c. City Council goal setting process

8:05    7. City Manager’s Report

8:10    8. Miscellaneous Business
   a. Council direction for audit services
   b. Council direction re: recycling program decision making process
   c. Monthly Financial Report

8:25    9. Closed meeting, if necessary, for reasons allowed by state law

8:25     10. Possible action following closed meeting, including appointments to City boards and committees
 F. ADJOURNMENT

8:30 RDA Meeting

Marilyn Holje, MMC
Centerville City Recorder

NOTICE IS HEREBY GIVEN THAT THE REDEVELOPMENT AGENCY OF CENTERVILLE CITY WILL HOLD A PUBLIC MEETING AT 8:30 P.M. ON TUESDAY, FEBRUARY 17,  2008  AT THE CENTERVILLE CITY COMMUNITY CENTER AND CITY HALL COUNCIL CHAMBERS, 250 NORTH MAIN STREET, CENTERVILLE, UTAH.  THE AGENDA IS SHOWN BELOW.

Centerville City, in compliance with the Americans With Disabilities Act, provides accommodations and auxiliary communicative aids and services for all those citizens in need of assistance.  Persons requesting these accommodations for City-sponsored public meetings, services, programs, or events should call Blaine Lutz, Centerville Finance Director, at 295-3477, giving at least 24 hours notice prior to the meeting.

Tentative
Time: 

8:30   A. ROLL CALL

  B. MINUTES REVIEW AND ACCEPTANCE - February 3, 2009 RDA meeting

        C. NEW BUSINESS

      1. South Davis Cultural Arts Center
   a. Consideration for adoption of a resolution of the Board of Directors of the Redevelopment Agency of Centerville City, Utah, authorizing the issuance and sale of not more than $16,000,000 aggregate principal amount of its Tax Increment Revenue Bonds, Series 2009; fixing the maximum aggregate principal amount of the Bonds, the maximum number of years over which the Bonds may mature, the maximum interest rate which the Bonds may bear, and the maximum discount from par at which the Bonds may be sold; providing for the publication of a Notice of Bonds to Be Issued; providing for the running of a contest period; and related matters - RDA Resolution No. 2009-01
   b. Agreement with Davis County re: tourism fund contributions
   c. Review site plan and parking analysis

  D. ADJOURNMENT

Steve H. Thacker
Executive Director