INTEROFFICE 
MEMORANDUM 
__________________________________ 

To:   Mayor Russell
        City Council
        Department Heads
        Planning Commission
From:  Steve Thacker, City Manager
Subject: City Manager’s Summary of March 17, 2009 Council Meeting
Date:  March 13, 2009

5:00 Tour of Whitaker Home Museum –  The Council will begin the evening by meeting at the Whitaker Home to look at two rooms the Museum Board would like to restore to more historic conditions.  The Board will also explain concerns about the roof.

5:30 City Council Work Session with Whitaker Museum Board – Following the tour of the Whitaker Home, the Council and the Museum Board will come back to City Hall where they will have a work session while eating dinner.  The Museum Board will present their long-range plan and FY 2010 budget proposal.

7:00 Regular City Council meeting

E.1. Minutes – The minutes to be approved are enclosed. 

E.2. Summary Action Calendar
a. Amend Personnel Policies  –  According to the City Attorney, the Personnel Policies need to be amended with respect to the Americans with Disabilities Act to comply with recent amendments in the federal law.
b. Accept PUE’s and deed – In connection with site plan approval for a new LDS church at the corner of Lund Lane and Main Street, the Council is being asked to accept three public utility easements and a deed for a very small parcel at the corner that will accommodate a public sidewalk.

E.3. Public hearing - Sales Tax Pledge Agreement relating to Cultural Arts Center – In a later meeting Tuesday evening, the RDA Board will consider an agreement between the RDA and Centerville City regarding the pledge of the City’s sales tax revenues as a security for the bonds to be issued to finance the Cultural Arts Center.  The bonds are to be repaid with several dedicated revenue sources, including RAP taxes from Centerville and Bountiful, property tax increment from the Redevelopment Area in Centerville and contributions from the County Tourism Tax Fund.  The City Council does not intend to use sales taxes to repay these bonds; however, to achieve a lower bond interest rate, the Council is willing to pledge the City’s sales tax revenue as a security in case the dedicated revenue sources are insufficient to make debt service payments in any given year.  The City Council needs to conduct a public hearing regarding this proposed pledge of sales tax.  Following the public hearing, I anticipate the Council will approve Resolution No. 2009-11 authorizing execution of the Sales Tax Pledge Agreement.  The RDA Board will consider a similar action in their meeting later that same evening.
 
E.4. Police Department  Budget presentation  –  Chief Worsley will present his projection of budget needs for the next three years – i.e., personnel, equipment and capital improvements.  The other department heads will be making similar presentations at the March 24 work session; however, since Chief Worsley will be out of town on March 24, he is making his presentation on March 17.

E.5. Public Hearing - recycling program proposal – All residential postal customers in Centerville were mailed a notice of this public hearing about the proposed curbside recycling program.  Therefore, a large crowd is expected.  Prior to taking public comment, Councilman Paul Cutler and Assistant City Manager Blaine Lutz will present some information on this subject.  The Council should then receive public comment, followed by deliberation and direction to staff.

E.6. Mayor’s Report – I assume the Mayor will report on a few topics.

E.7. City Manager’s Report – I will update the Council on the Legacy Parkway Trail maintenance issue and the City Hall expansion/remodeling project (with Blaine’s help).

E.8. Miscellaneous Business
a. Topics for next newsletter – Please see the enclosed list of proposed topics for the next newsletter.
b. Employee Appeal Board – The City Council needs to select two of its members to serve on the City’s Employee Appeal Board.  Contrary to my earlier communication with the City Council on this subject, this does not need to be a secret ballot.  A secret ballot, however, is required when the employees select their three representatives on the Board.
c. Financial Report – The financial report for the eight months ending February 28, 2009 is enclosed.
d. ULCT Mid-Year Conference – Please see the enclosed information from Marilyn about your registration for this event.

E.9. Closed Meeting, if necessary, for reasons allowed by state law – There may be a need for a closed session to discuss personnel matters or pending litigation, but this is not yet known.

E.10 Possible Action following closed meeting – The Mayor will recommend an appointment to the Trails Committee.  A Statement of Interest for the person he is recommending is enclosed.
 
9:15 RDA Meeting

C.1. Davis Cultural Arts Center
a. Sales Tax Pledge Agreement - If the City Council approves the Sales Tax Pledge Agreement in its meeting, then the RDA Board should take similar action in the later RDA meeting.
b. Final Site Plan – I will update the RDA Board regarding the latest revisions to the final site plan for Lots 1 and 2 of the Corporate Park Subdivision, which will be considered by the Planning Commission at their March 25 meeting.
c. Agreements re: Parking Improvements and Parking Guidelines – I have enclosed the latest drafts of two agreements pertaining to parking improvements on Lot 2 and parking guidelines affecting the Centerville Corporate Park Subdivision.
d. Lease Agreement - The latest draft of the lease agreement is not enclosed since it is still being discussed between City officials and theater representatives; however, the Mayor or staff may want to update the RDA Board and discuss some of the significant issues in the lease agreement.
e. Next RDA/ACB meeting – We need to select a date for the next combined meeting of the RDA Board and the Administrative Control Board.

C.2. Central Business District Pedestrian Plan – On Thursday evening, March 12, Curtis Tanner presented to the Trails Committee the Central Business District Pedestrian Plan, at least as far as he has developed it.  I would like to also show that plan to the RDA Board Tuesday evening as a foundation for our discussion in item No. 3 on the RDA Agenda.

C.3. 400 West/Parrish Lane Improvements – Next Monday I will receive some cost estimates from the City Engineer pertaining to the proposed improvements on the Dairy Queen corner.  These will be shared with the RDA Board Tuesday evening and we can discuss how and whether to fund such improvements in a partnership with the Dairy Queen property owners.  We may also need a closed meeting to talk about the purchase of property from both the Dairy Queen owners and the America First Credit Union located on one of the other corners.

Future Agenda Items (subject to change) – April 7, 2009 City Council Meeting 

• Schedule hillside field trip
• Award bids for 2009 streets projects and water service laterals/saddle replacements
• Public comment re: construction and lease of telecommunications facilities
• Public hearing re: CDBG grant for Pheasantbrook improvements
•  Presentation by Chamber of Commerce and Channel 17
• Consider well-site purchase agreement
• RDA Meeting:  approve theater lease

mh

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      Centerville Citizen

CENTERVILLE CITY COUNCIL AGENDA