INTEROFFICE 
MEMORANDUM 
__________________________________ 

To:  Mayor Russell
        City Council
        Department Heads
        Planning Commission
From:  Steve Thacker, City Manager
Subject: City Manager’s Summary of April 7, 2009 Council Meeting
Date:  April 2, 2009

You may be relieved to note there is no work session prior to the regular Council meeting this time; however, please remember you have an RDA/ACB meeting on Monday, April 6 at 4:30 p.m.

E.1. Minutes – The minutes to be approved are enclosed, including the March 3, 2009 closed meeting minutes, which were postponed for approval from the last Council meeting.

E.2.  Channel 17 Presentation - The Davis Chamber of Commerce is upgrading the Channel 17 programming.  The new Channel 17 Director, Bill Francis, and the Chamber of Commerce CEO John Pitt, will explain the improved services and solicit the City’s continued contribution.

E.3. Public hearing on CDBG 2009 grant – The next step in administering the City’s 2009 CDBG Grant is to conduct a public hearing regarding the specific project proposed for funding.  As the Council is already aware, the project involves street and drainage improvements in the Pheasantbrook Condominium area.  The City will receive $150,000 in CDBG funds for this project and possibly more from the Federal Stimulus money that is funneled through the CDBG program .
 
E.4. Boundary Line Adjustment – Several months ago the West Bountiful City Administrator spoke with me about the possibility of annexing a small area of Centerville into West Bountiful.  This is a five-acre area that has become isolated from the rest of Centerville by the Legacy Parkway.  This area contains the Birnam Woods Trailhead for the Legacy Parkway Trail and a few other odd parcels, none of which have buildings on them.  In my opinion and the opinion of other staff members (Police Chief, Community Development Director, etc.), this transfer from Centerville to West Bountiful makes sense.  West Bountiful can provide law enforcement and snowplowing services more efficiently because the site has to be accessed through West Bountiful.  The action on Tuesday night’s agenda would be the adoption of a resolution that initiates a public process for consideration of this proposal.  A public hearing would be set for June 16.  Before that date, public notices would be published and property owners in the targeted area would be notified directly by mail and given an opportunity to object to this proposal.

E.5. Recycling Proposal – At the last regular Council meeting, you directed the recycling subcommittee to bring back a specific recycling proposal for your consideration.  The staff report does not recommend a specific proposal, but should help you come to a decision on the specific program you desire to implement.  Several options are presented in Blaine’s staff report.  I personally lean toward the last option in his report – i.e., a set fee that assumes a certain level of opt-out but accommodates a higher level of opt-out if necessary, through the use of some subsidy from the Sanitation Fund reserves, up to some pre-determined opt-out threshold.  If the threshold is exceeded, you would not proceed. Blaine Lutz and Councilman Cutler may prefer other options which they can express at the meeting.  Due to the present workload for me and Blaine related to the theater, there was not time to seek consensus on a recommendation.

E. 6. Public Works Bid Awards – These three bid awards are further evidence of the very favorable current construction cost climate. The first bid is for crack seal and slurry seal of city streets.  Due to the low bid prices, staff recommend we increase the quantity of work to be accomplished.  This would also include some slurry seal work in new subdivisions, which developers would pay for, as well as slurry seal within the Cedar Springs PUD as a follow up on last year’s CDBG project.

The second bid is for rebuilding Jennings Lane from Main Street to 400 West. Bids for the installation of a storm drain were received and awarded in an earlier Council meeting.  The bids received for this street rebuild project were also much lower than the Engineer’s estimate.

The third bid award is for several water system improvements as identified on the agenda, including replacement of waterline saddles on Jennings Lane in advance of the street rebuild.
 
E. 7. Mayor’s Report – The Mayor may wish to report on a few matters.

E. 8. City Manager’s Report – Blaine or I will update the Council on the City Hall expansion/remodeling project.  Bids are due to be opened on April 9 and awarded at the April 21 Council meeting.  More than 20 contractors are expected to bid.

I will also report to the Council on the results of our test holes in the area proposed for expansion of the cemetery.

Finally, I will ask the Council to set some dates for discussing the Museum Board documents presented at a recent Council work session.  Those documents are enclosed for each Council member.

E. 9. Miscellaneous Business
a. Hillside field trip – As agreed upon in an earlier meeting, we need to schedule a date for a field trip on the mountainside to get acquainted with current conditions and future potential opportunities.
b. Legacy Parkway Trail maintenance – I will report on what the south Davis city managers are doing with this subject.

E.10. Closed Meeting – I recommend a closed meeting to discuss a threatened legal action relating to a small parcel of property that has been incorporated into the Freedom Hills Park.

8:45 RDA Meeting

 C.1. Cultural Arts Center - Due to the topics that will be covered in the RDA/ACB meeting the day before, there may not be a need to take much time in the Tuesday night RDA meeting; however, I would like to make sure the City Council, wearing their hats as the RDA Board members, are sufficiently acquainted with the final site plan that will be considered by the Planning Commission the following night on April 8.  Each Board member will find in their meeting packets, a copy of the Planning Commission meeting packet, which includes Cory’s lengthy staff report pertaining to the final site plan.  The most important pages for you to read (there are more than 30 pages in Cory’s staff report) are the last several pages that contain the conditions Cory recommends be attached to the site plan and conditional use permit approvals.

The RDA/ACB will also discuss some of the substance of the operating lease at their Monday meeting; however, I have shown it on the Tuesday meeting agenda as well, in case there is need for some further direction from the RDA Board.
 
 C.2. 400 West/Parrish Lane Intersection Improvements – The Dairy Queen owners are going before the Planning Commission on April 8 for their final site plan approval.  In preparation for that meeting, I have met several times with the owners and City staff to negotiate the nature and cost sharing of improvements along the street frontages.  I will report on these negotiations at the RDA meeting.  Cory’s staff report on the Dairy Queen site plan should be enclosed in your meeting packet as part of the Planning Commission packet that you normally receive.
  
 C.3. Replacement of trees along 400 West – The need to replace trees along the 400 West Wal-Mart frontage has been discussed in earlier meetings.  Please see the enclosed email from Bruce Cox presenting his proposal.  This would be an RDA expenditure as recommended in a recent meeting for use of RDA funds.
 
Future Agenda Items (subject to change) – April 21, 2009 City Council Meeting 

• The Mayor will recognize Stephanie Wheatley for her service on the Trails Committee
• Davis Cultural Arts Center – public hearing on issuance of bonds; consider bond purchase agreement; approve agreement between RDA and City Council re: transfer of revenues for debt service
• Presentation from Justice Judge David Miller re: impact of 2009 State legislation
• Award bid for City Hall addition/remodeling project
• Well-site purchase agreement
• Quarterly Financial Report
• RDA meeting:  Cultural Arts Center – award bid for first phase of construction; approve operating lease; approve agreement between RDA and City Council re:  transfer of revenues for debt service

Mh

cc:  News Media
      Centerville Citizens

CENTERVILLE CITY COUNCIL AGENDA