INTEROFFICE 
MEMORANDUM 
__________________________________ 

To:  Mayor Russell
       City Council
       Department Heads
       Planning Commission
From:  Steve Thacker, City Manager
Subject: City Manager’s Summary of May 19, 2009 Council Meeting
Date:  May 15, 2009

5:30 Foothills Field Trip –  Please meet at City Hall at 5:30 with a pair of shoes appropriate for our foothills field trip.  We will have a sack lunch for you.  I have enclosed again two maps that will be useful for that field trip.  During the regular Council meeting item no. 6, we will review a proposed process and calendar for development of a Foothills Management Plan as recommended by Cory Snyder.

7:00 City Council Regular Meeting

E.1. Youth City Council – This is the annual changeover in the Youth City Council members.  Those leaving will be thanked for their service and new members will be sworn in by Judge Miller.
 
E.2. Minutes – The minutes to be approved are enclosed.

E.3.  Summary Action Calendar
a. Accept Public Utility Easement – As a condition of approval of the final site plan for the Cultural Arts Center project, the Planning Commission required that the RDA grant a public utility easement on Lot 3.
b. Terminate Warranty Period – Checker Auto is finally ready for termination of its warranty period.  This warranty period was extended until Checker Auto resolved landscaping issues.
            c. Award Waterline Bid – This is for the construction of a waterline to serve the new LDS meetinghouse at the corner of Lund Lane and Main Street.  Although the City administers this waterline project, the cost is paid by the developer.

E.4. Public Hearing –  Zoning Code amendment re:  parking requirements – During their consideration of the final site plan and conditional use permit for the Cultural Arts Center project, the Planning Commission agreed that the City’s current parking stall requirements are unreasonably high for general office use and that the parking requirement for auditoriums may also need to be revised.  The Planning Commission recently considered revisions proposed by staff and recommended (5-2 vote) these changes to the City Council.  The bottom line is a reduction in the parking stall requirement for office use and an increase in the parking requirement for auditorium use.  The parking requirements for the Cultural Arts Center, however, will be governed by the conditional use permit approved earlier.

E.5. Public Hearing – Zoning Code Amendment re: artificial landscaping – This public hearing, although advertised for this date, will be postponed because the Planning Commission did not complete their work on this matter at their May 13 meeting.  This matter will be readvertised for a future Council meeting.
 
E.6. Foothills Management Plan Process and Calendar – At a recent work session pertaining to potential development and uses of the foothills area, the City Council directed staff to bring back a proposed process and calendar for preparing a Foothills Management Plan.  Cory Snyder drafted the enclosed work plan and calendar.

E.7. Public Hearing – Zoning Code Amendment re: Nonconformities – This action was initiated by a business owner in the Industrial Park west of I-15.  This owner applied to the Board of Adjustment for permission to expand his existing building under its current nonconformity status without having to come into compliance with current City development standards.  During the evaluation of this application, staff realized there is a conflict between the City’s Zoning Ordinance and the Building Code pertaining to this matter.  Cory Snyder has recommended a way to resolve this conflict.  The Planning Commission recommends (5-2) this matter to the City Council for its approval. 

E.8. Moratorium on Development Applications – Staff recommend the Council adopt a six-month moratorium on the consideration of development applications affecting property in  the area north of the existing Business Park—i.e., north and west of the Legacy Parkway.  Zoning Code amendments, including the creation of two new special district zones and their related design guidelines, have been approved by the Planning Commission and forwarded to the City Council for their consideration.  However, the City Council has not yet considered these matters.  In order to prevent undesirable development from occurring while these matters are under consideration, staff recommend a six-month moratorium.

E.9. Proposed Bicycle Routes – Trails Committee members will make a presentation regarding proposed bicycle routes in our community.  There are two documents enclosed for this Subject: 1) a two-part cost estimate prepared by the City Engineer for widening a portion of the Frontage Road and establishing signage and striping; and 2) a map of the proposed route.  Unfortunately, there is no current funding for these improvements.  The FY 08-09 budget earmarks $95,000 for this purpose; however, this budget remains unfunded, in reality, because of the sharp decline in Park Impact Fees that were intended to be the funding source for this budget item.  The Trails Committee is aware of this lack of funding, but wanted to make their presentation anyway, in hopes the Council would continue to consider this a priority and work toward finding funding for this purpose in the near future.

E.10. Replacement of Whitaker Home Museum Roof – As was discussed in an earlier work session between the City Council and the Museum Board, there is an urgent need to replace the roof on the Whitaker Home.  Three proposals have been received from roofing contractors.  The low bid for labor is $7,145.  The cost of materials will be between $8,000 and $9,000.  I recommend the Council award a bid for this work and authorize the expenditure of some contingency funds to supplement the current budget available for this work.

E.11. Mayor’s Report – I assume the Mayor will report on a few matters.

E.12. City Manager’s Report – I may have a few matters to report.

E.13. Miscellaneous Business
a. Monthly Financial Report – Blaine prepared the enclosed financial report for the ten-month period ending April 30, 2009.
b. Topics for next newsletter – Please review Marilyn’s enclosed memo re:  proposed topics for the next newsletter.
c. Agreement for Purchase of Property – This is an agreement for purchase of property from America First Credit Union at the southwest corner of the 400 West/Parrish Lane intersection, to accommodate improvements to be funded by the RDA (see RDA agenda item #2).

E.14. Closed meeting – I anticipate a closed meeting for a personnel matter.

9:15 Redevelopment Agency Meeting

B. Minutes – The minutes to be approved are enclosed.

C.1. Amendment to Agreement re:  island parcel development – In an earlier RDA meeting, the Board agreed to consider an amendment to their agreement with Mackey Investment Company, pertaining to the development of the island parcel. In particular, the amendment would allow a use other than a restaurant on the northern end of that parcel, but subject to the approval of the Board.  That proposed amendment is enclosed.

C.2. 400 West/Parrish Lane Intersection Improvements – Bid Award – If the City Council in their earlier meeting approves a property purchase agreement for the accommodation of these improvements, then the RDA Board should award a bid for construction of such improvements and approve the expenditure of tax increment funds for the City’s purchase of the property.